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Streamlining LIP Reporting for Busy LEAs and TA Assistants

Simplify data collection and reporting process for overworked local education administrators and technical assistants. Customize system to fit their needs and avoid unnecessary complexities.

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Streamlining LIP Reporting for Busy LEAs and TA Assistants

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Presentation Transcript

  1. LEA’s Persona (Local Education Administrator) Characteristic/Background • Busy • Overworked • Understaffed • Not interested in becoming technological experts • 45 years-old Katherine Cox Work Environment • Access to computer at work operating on Window 98 • Access to internet via dial up • Dose not have access to latest software/browsers • Only special education administrator in her work location

  2. LEA’s Persona (Local Education Administrator) Responsibilities • LIP Proposal • LIP report • - Final and Interim data for reports • Gathering baseline data for LIP proposal • Evaluate project against their goals Katherine Cox Goals / wants / Needs • Need to get administrative buy in • - Accountability • Exchange best practices with other LEA’s • Store data as it is collected for LIP reports • Simplify the whole process • - Avoid the ‘tax return’ syndrome • Utilize past report-do not start from scratch

  3. LEA’s Persona (Local Education Administrator) Avoid • Creating more work due to the process being online • Last minute reporting Katherine Cox Frequency of Use of “School Improvement” site • Infrequent: • Write proposal once every year • Entering in data for the report • Write final report once every year Quote “K.I.S.S.”-driving design (keep It Sweet & Simple)

  4. TA’s (VDOE Technical Assistant) Persona Characteristic/Background Justine Braxfield • Married with children • Busy • Not interested in becoming technological experts • 47 years-old Work Environment • Centrally located with other TA’s • Less than one year on the job • High speed internet access

  5. TA’s (VDOE Technical Assistant) Persona Responsibilities Justine Braxfield • Helping LEA’s with LIP proposals • Evaluating LIP proposals using checklist/rubric • Keep the LEA’s on schedule with LIP • Responsible for 1 of 8 T/TAC regions • Issue status of LIP proposal-approval or not • Review and disseminate reports Goals / Wants / Needs • Want ‘how to’ on the site for LEA’s • Ability to track progress of LIP project • Exchange best practices with other TA’s and their LEA’s • Rubric for evaluating proposals online • Easily disseminate the LIP reports • - Quantify the data and produce reports from that data

  6. TA’s (VDOE Technical Assistant) Persona Avoid • Last minute reporting • Complexity • ‘Mushy’ terms and data • More work because of an online process Justine Braxfield Frequency of Use of “School Improvement” site • Intermittent Frequent Use: • -Monitoring of LIP process: • Verifying that proposals/reports are submitted on time-for • 1 month-4hrs./day • Sending reports to Pat Abrams Quote “ I just started working here, I don’t know what has been done in the past.”

  7. Public Persona Characteristic/Background Michelle Gallager • Parent of special needs child • Married • London County • Literate • 39 years-old Work Environment • Access internet via dial up from home or work • Special needs volunteer

  8. Public Persona Responsibilities • Raising their child to the best of her ability • - Wants most information possible Michelle Gallager Goals / Wants / Needs • Desire to select best school for child • Develop child’s abilities • Wants to know how schools are doing • - District • - States

  9. Public Persona Avoid • LEA jargon & technical terms Michelle Gallager Frequency of Use of “School Improvement” site • Infrequent : every 6 months Quote “My child deserves the best.”

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