Coding of 2011 TAKS/TAKS-M Answer Document Training Module

1. Coding of 2011 TAKS/TAKS-M Answer Document Training Module

2. Are you a task oriented person who prefers to follow “step by step” instructions OR are you a person who prefers to “learn by doing?? Go to the next slide to view a demonstration of following “step by step” instructions. Coding of 2011 TAKS/TAKS-M Answer Documents

3. Video

4. The proper coding of answer documents is most easily accomplished one test administration at a time by following the detailed and specific instructions provided in your manuals. While some of us are out of our comfort zones reading the directions first, it is advantageous to do so. Coding of 2011 TAKS/TAKS-M Answer Documents

5. Why does it matter?!? • After an answer document has been submitted for scoring, districts will NOT be able to make corrections to the student information such as demographic, program participation or score code status. • Inaccurate student information may prevent the current test administration data from merging with a student’s permanent record file. • District/campus accountability could be adversely affected. • A student’s document might not be scored. Coding of TAKS/TAKS-M Answer Documents 2011

6. So How Do I Get Started? • Upon receipt, the preprinted information on all answer documents and precoded labels must be verified for accuracy and completeness. • The information submitted on the answer document should reflect the student’s status at the time of testing. • If the information has been precoded correctly, there is no need for it to be hand-gridded on the answer document. • Hand-gridded information will override any precoded information other than the student name, PEIMS number, date of birth and gender. Coding of TAKS/TAKS-M Answer Documents 2011

7. Demographic or Program Information Coding of 2011 TAKS/TAKS-M Answer Documents

8. Demographic or Program Information Coding of 2011 TAKS/TAKS-M Answer Documents

9. Demographic or Program Information • If a demographic or program information field is left blank for any student, data from the October 29, 2010 submission will be used to complete the field if possible. • If it is not possible to match a student’s scorable document to the appropriate PEIMS record, data from any field left blank will be aggregated and reported as “No information provided.” Coding of 2011 TAKS/TAKS-M Answer Documents

10. Precoded Answer Document

11. Correcting Precoded Errors • To correct an inaccurate student name, PEIMS ID, or date of birth on an answer document: • Void the document by writing “VOID” in large, bold letters across the student information grids. • Print and hand-grid the correct information on a blank answer document with a No. 2 pencil. • Place the voided answer document under a Voided Answer Document Identification Sheet and return with scorable materials. Coding of 2011 TAKS/TAKS-M Answer Documents

12. Precoded Answer Document VOID

13. Precoded Label

14. Correcting Precoded Errors • To correct an inaccurate student name, PEIMS ID, or date of birth on a label: • Write “VOID” across the label to return with nonscorable materials. • If the label has already been affixed to a scorable document write “VOID” across the student information grids on the document to return with scorable materials. • Print and hand-grid the correct information on a blank answer document with a No. 2 pencil. Coding of 2011 TAKS/TAKS-M Answer Documents

15. Precoded Label VOID VOID or

16. Correcting Precoded Errors • To correct any other inaccurate precoded information on an answer document or label: • Hand grid the correct information in the appropriate field with a No. 2 pencil Coding of 2011 TAKS/TAKS-M Answer Documents

17. Only authorized school personnel may verify the information in the FOR SCHOOL USE ONLY section of the answer document. Coding of 2011 TAKS/TAKS-M Answer Documents

18. Score Code Field • The SCORE CODE field in the FOR SCHOOL USE ONLY section indicates whether a student’s test should be scored. • For each subject area test, select only one score code. • Failure to mark the appropriate score code may result in a score of ZERO for the student. Coding of 2011 TAKS/TAKS-M Answer Documents

19. Score Code S= Test to be scored!

20. Score Code A= Absent

21. Score Code L= Exempt-LEP

22. LEP Exempt and Absent

23. Score Code O= Other

24. Score Code *= Did not test on the document for subject indicated

25. Score Code PW= Parent Waiver

26. Score Code ALT= Substitute Assessment

27. Score Code X= Exempt

28. Score Code P= Previously Passed

29. Score Code ARD= TAKS-M Not Appropriate for SSI Retest

30. Test Taken Info • The TEST TAKEN INFO field must be correctly gridded to indicate which test, or combination of tests, a student was administered in order for the test to be scored accurately. • Note: Grade 3 scorable test booklets do not have this field. Coding of 2011 TAKS/TAKS-M Answer Documents

31. How do I grid allowable accommodations? Coding of 2011 TAKS/TAKS-M Answer Documents

32. Resources • District and Campus Coordinator Manual • Prepare Scorable Documents - Pages 101-167 • Gridding Information-Appendix A – pages 317-327 • TAKS General Test Administrator Manual • Prepare Scorable Documents – pages 16-54 • Gridding Information-Appendix A – pages 79-89 • Accommodations Manual • LAT Test Administrator Manual Coding of 2011 TAKS/TAKS-M Answer Documents

33. Other Answer Document Fields AGENCY USE FOR MIGRANT USE ONLY COURT ORDEREDHIGH SCHOOL EQUIVALENCY PROGRAM (HSEP) LOCAL USE LEP POSTPONEMENT(EXIT Level Only) FOREIGN EXCHANGE STUDENT WAIVER (GRADES 9, 10, EXIT) PEM USE ONLY Coding of 2011 TAKS/TAKS-M Answer Documents

34. Coding of 2011 TAKS/TAKS-M Answer Document Training Module

35. Should you have questions please contact your district or campus coordinator. ?

36. Coding of Answer Documents Module Review

37. Certificate of Completion Participant’s Name For completion of .5 hour training in Coding of Answer Documents for TAKS/TAKS-M Participant’s Signature Date Print Certificate

38. None of us is as smart as all of us. -Ken Blanchard