Interagency Acquisitions and Agreements Otis Langford Federal Acquisition Institute
Objectives • Introduce the basics and benefits of interagency acquisition, and the keys to success • Identify two types of interagency acquisitions: direct and assisted acquisition • Introduce the purpose, structure, and content of an interagency agreement • Present available resources on interagency acquisitions and interagency agreements
Topics I. What is Interagency Acquisition? What are the benefits? II. Two Types of Interagency Acquisition: Direct and Assisted Acquisition III. What are the Roles and Responsibilities of the Servicing and the Requesting Agencies? IV. What is an Interagency Agreement? What is its Purpose? V. What Resources are Available to Help Me?
What is Interagency Acquisition? • One Government agency uses another agency’s contract to obtain goods or services from a contractor IDV Requesting Agency Servicing Agency Goods & Services
What are the benefits? • Benefits • Time • Money • People • Keys to Realizing the Benefits • Best Interest Determination • Effective Contract Management
II. Two Types of Interagency Acquisition:Direct Acquisition &Assisted Acquisition
Goods & Services Direct Acquisition Requesting Agency Servicing Agency
Goods & Services Assisted Acquisition Requesting Agency Servicing Agency
III. What are the Roles and Responsibilities of the Servicing and Requesting Agencies?
Requesting Agency Make best interest determination Document best interest determination Place and manage orders Servicing Agency Manage the overall contract Post contract information Ordering procedures Support use of contract Direct Acquisition: Roles & Responsibilities
Create interagency agreement Assisted Acquisition: Roles & Responsibilities Requesting Agency • Make best interest determination • Provide internal notification • Seek necessary internal approval Servicing Agency • (Defined in agreement)
Interagency Agreement: Purpose • To specify the roles and responsibilities of the requesting agency and the servicing agency in an assisted acquisition • To demonstrate that the requesting agency has a bona fide need, and to authorize the transfer of funds to the servicing agency to meet that need
Interagency Agreement:Structure and Content PART A – General Terms & Conditions • May cover one or more orders • Does not create fiscal obligation PART B – Requirements & Funding Information • Covers only one specific order • Creates fiscal obligation Each task or delivery order under the interagency agreement must include or reference the entire interagency agreement.
Interagency Agreement:Required Elements PART A PART B Read the OFPP memo and guidance on Interagency Agreements at www.whitehouse.gov/omb/procurement/interagency_acq/iac_revised.pdf
Resources • Interagency Acquisition Support Website https://acc.dau.mil/usingnondodcontracts • FAI-sponsored Online Interagency Acquisition Solutions http://www.fai.gov/IAA/launchpage.htm • Federal Acquisitions Regulation (FAR) Solutions Subpart 17.5 – Interagency Acquisitions Under the Economy Act
Q&A I. What is Interagency Acquisition? What are the Benefits? II. Two Types of Interagency Acquisition: Direct & Indirect Acquisition? III. What are the Roles and Responsibilities of the Servicing and Requesting Agencies? IV. What is an Interagency Agreement? What is its Purpose?
Closing Remarks Otis.Langford@fai.gov 703-805-9417