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Texas Education Agency PEIMS Data Standards Changes for the 2012-2013 School Year

Texas Education Agency PEIMS Data Standards Changes for the 2012-2013 School Year. March 2012 Release. 2012-2013 Data Standards. Beginning with the 2012-2013 school year, the PEIMS Data Standards will be published in tandem with the Texas Education Data Standards. 2012-2013 Data Standards.

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Texas Education Agency PEIMS Data Standards Changes for the 2012-2013 School Year

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  1. Texas Education AgencyPEIMS Data Standards Changes for the 2012-2013 School Year March 2012 Release

  2. 2012-2013 Data Standards Beginning with the 2012-2013 school year, the PEIMS Data Standards will be published in tandem with the Texas Education Data Standards. Texas Education Agency – PEIMS Data Standards Changes March Release

  3. 2012-2013 Data Standards The PEIMS Data Standards are now known as the “Legacy” PEIMS Data Standards. Texas Education Agency – PEIMS Data Standards Changes March Release

  4. 2012-2013 Data Standards Global Changes to the Legacy PEIMS Data Standards The Legacy PEIMS Data Standards have been reformatted to make them easier to use for finding answers to data reporting questions and training new and existing PEIMS staff to understand and answer PEIMS reporting issues and questions. Texas Education Agency – PEIMS Data Standards Changes March Release

  5. 2012-2013 Data Standards Global Changes to the Legacy PEIMS Data Standards The format for each Legacy PEIMS Data record has been standardized across all PEIMS records. Texas Education Agency – PEIMS Data Standards Changes March Release

  6. 2012-2013 Data Standards Each PEIMS Data record is formatted and presented in the following way: - Data Record name/layout - Data Record Description - Business Rules for each data element - Data Record Reporting Requirements - Special Reporting Requirements - Examples Texas Education Agency – PEIMS Data Standards Changes March Release

  7. 2012-2013 Data Standards Data Standards Revisions • 030 District Finance Data – Budget Record Fiscal Year start dates and notification to change fiscal year start date have been advanced one year. Texas Education Agency – PEIMS Data Standards Changes March Release

  8. 2012-2013 Data Standards Data Standards Revisions • 032 District Finance Data – Actual Record Fiscal Year start dates and notification to change fiscal year start dates have been advanced one year. Texas Education Agency – PEIMS Data Standards Changes March Release

  9. 2012-2013 Data Standards Data Reporting Changes • 040 Staff Data –Identification/Demographic Identification Record Middle-Name - Do not use any other text such as NONE, NA, NMI, etc… for the middle name if the staff person has no middle name. Texas Education Agency – PEIMS Data Standards Changes March Release

  10. 2012-2013 Data Standards Data Reporting Changes • 040 Staff Data –Identification/Demographic Identification Record If a school reports a teacher for a non-campus based setting, all appropriate staff data must be reported. (040, 043, 045, 050, and 305) Texas Education Agency – PEIMS Data Standards Changes March Release

  11. 2012-2013 Data Standards Data Reporting Changes • 100 Student Data - Identification Record Middle-Name - This field may now be blank for students. Do not use any other text such as NONE, NA, NMI, etc… for the middle name if the student has no middle name. Texas Education Agency – PEIMS Data Standards Changes March Release

  12. 2012-2013 Data Standards Data Reporting Changes • 100 Student Data - Identification Record Homeless-Status-Code (E1082) added to column 79. Texas Education Agency – PEIMS Data Standards Changes March Release

  13. 2012-2013 Data Standards Data Reporting Changes Homeless-Status-Code Definition See PEIMS Data Element E1082 Texas Education Agency – PEIMS Data Standards Changes March Release

  14. 2012-2013 Data Standards Data Reporting ChangesFour categories of Homeless Status: -Shelters -Doubled-Up -Unsheltered -Motels/Hotels Texas Education Agency – PEIMS Data Standards Changes March Release

  15. 2012-2013 Data Standards Data Reporting ChangesHOMELESS-STATUS-CODE is to be used by all districts for reporting whether or not a student is homeless and, if homeless, what their primary nighttime residence is at the time of identification. Texas Education Agency – PEIMS Data Standards Changes March Release

  16. 2012-2013 Data Standards Data Reporting ChangesHOMELESS-STATUS-CODE is used to identify all the students that have experienced homelessness at some point during the school year. Texas Education Agency – PEIMS Data Standards Changes March Release

  17. 2012-2013 Data Standards Data Reporting ChangesMcKinney-Vento requires each school district to designate a homeless liaison. This person supports the district in Homeless coding decisions. Texas Education Agency – PEIMS Data Standards Changes March Release

  18. 2012-2013 Data Standards Data Reporting ChangesHOMELESS-STATUS-CODE Codes • 0 - Student is not homeless at any time during current school year • 1 - Student lives in a shelter, transitional housing, or is awaiting foster care at any time during current school year • 2 - Student lives temporarily doubled-up (sharing residence with a family or individual) at any time during current school year Texas Education Agency – PEIMS Data Standards Changes March Release

  19. 2012-2013 Data Standards Data Reporting ChangesHOMELESS-STATUS-CODE Codes (continued) • 3 - Student is unsheltered (i.e, lives on the street, lives in cars, parks, campgrounds, temporary trailers [including FEMA trailers], or abandoned buildings) at any time during current school year • 4 - Student lives in motel or hotel at any time during current school year Texas Education Agency – PEIMS Data Standards Changes March Release

  20. 2012-2013 Data Standards Data Reporting Changes • 100 Student Data - Identification Record Unaccompanied-Youth-Code (E1084) added to column 80. Texas Education Agency – PEIMS Data Standards Changes March Release

  21. 2012-2013 Data Standards Data Reporting Changes Unaccompanied-Youth-Code See PEIMS Data Element E1084 Texas Education Agency – PEIMS Data Standards Changes March Release

  22. 2012-2013 Data Standards Data Reporting Changes UNACCOMPANIED-YOUTH-STATUS-CODE is to be used by all districts to identify and report whether or not a student is unaccompanied (not in the physical custody of a parent or guardian), and if unaccompanied, whether or not they received services under the McKinney-Vento program at any time during the school year. Texas Education Agency – PEIMS Data Standards Changes March Release

  23. 2012-2013 Data Standards Data Reporting Changes UNACCOMPANIED-YOUTH-STATUS-CODE If a student is unaccompanied, but later that school year becomes accompanied, this status code should not be changed and should still indicate that the student had been unaccompanied. Texas Education Agency – PEIMS Data Standards Changes March Release

  24. 2012-2013 Data Standards Data Reporting Changes UNACCOMPANIED-YOUTH-STATUS-CODE For PEIMS reporting purposes, all students identified as unaccompanied in the Fall Snapshot must also be coded as unaccompanied in the summer collection. Texas Education Agency – PEIMS Data Standards Changes March Release

  25. 2012-2013 Data Standards Data Reporting Changes UNACCOMPANIED-YOUTH-STATUS-CODE The unaccompanied status of each student should be determined upon enrollment and at the start of each new school year. Texas Education Agency – PEIMS Data Standards Changes March Release

  26. 2012-2013 Data Standards Data Reporting Changes UNACCOMPANIED-YOUTH-STATUS-CODE Every school district should have processes and procedures in place to help identify students who become unaccompanied after enrollment or after the start of a new school year. Texas Education Agency – PEIMS Data Standards Changes March Release

  27. 2012-2013 Data Standards Data Reporting Changes UNACCOMPANIED-YOUTH-STATUS-CODE Codes • 0 - Student is not unaccompanied at any time during the current school year • 1 - Student is unaccompanied (i.e., is not in the physical custody of a parent or guardian) and received services under the McKinney-Vento program at any time during the current school year • 2 - Student is unaccompanied (i.e., is not in the physical custody of a parent or guardian) and did NOT receive services under the McKinney-Vento program at any time during the current school year Texas Education Agency – PEIMS Data Standards Changes March Release

  28. 2012-2013 Data Standards Data Reporting Changes • 305 Teacher Class Assignment Data Record The Student Attendance Accounting Handbook requires a teacher of record to be reported for all CTE classes for which a school claims CTE funding. Texas Education Agency – PEIMS Data Standards Changes March Release

  29. 2012-2013 Data Standards Data Reporting Changes • 305 Teacher Class Assignment Data Record If a school reports a teacher for a non-campus based setting, all appropriate staff data must be reported. (040, 043, 045, 050, and 305) Texas Education Agency – PEIMS Data Standards Changes March Release

  30. 2012-2013 Data Standards Data Reporting Changes 400 Basic Attendance Data- Student Record PEP-INDICATOR-CODE (E1012) has been deleted from the record. Texas Education Agency – PEIMS Data Standards Changes March Release

  31. 2012-2013 Data Standards Data Reporting Changes 400 Basic Attendance Data- Student Record All reporting instructions related to the PEP-INDICATOR-CODE have been deleted from the reporting instructions and examples. Texas Education Agency – PEIMS Data Standards Changes March Release

  32. 2012-2013 Data Standards Data Reporting Changes 407 Student Data - Optional Extended Year Program OEYP data record has been removed from the 2013- 2014 PEIMS Data Standards. Texas Education Agency – PEIMS Data Standards Changes March Release

  33. 2012-2013 Data Standards Data Reporting Changes 407 Student Data - Optional Extended Year Program As a result of the OEYP sunset, PEIMS data elements E1014 - OEYP Program Type Code and E1029 – OEYP Promotion Retention Code have been removed from the PEIMS Data Standards. Texas Education Agency – PEIMS Data Standards Changes March Release

  34. 2012-2013 Data Standards Data Standards Code Table Revisions As a result of the OEYP sunset, PEIMS code tablesC168 - Optional Extended Year Program Type Code, andC170 - OEYP Promotion Retention Indicator Code are deleted. Texas Education Agency – PEIMS Data Standards Changes March Release

  35. 2012-2013 Data Standards Data Reporting Changes 425 Disciplinary Action Data – Student Record Added Behavior Location Code (E1017) to columns 76 - 78. Texas Education Agency – PEIMS Data Standards Changes March Release

  36. 2012-2013 Data Standards Data Reporting Changes 425 Disciplinary Action Data – Student Record Behavior Location Code indicates where a student committed an applicable offense that is enumerated in Texas Education Code 37.006 or 37.007. (On/off campus, school related activities, etc…). Texas Education Agency – PEIMS Data Standards Changes March Release

  37. 2012-2013 Data Standards Data Reporting Changes 425 Disciplinary Action Data – Student Record Behavior Location Code eliminates duplicate reasons in the C165 Discipline Reason Code Table. Texas Education Agency – PEIMS Data Standards Changes March Release

  38. 2012-2013 Data Standards Data Reporting Changes The Behavior Location Code allows school staff to ask and answer two questions to determine proper Discipline Action Reason Code reporting. Texas Education Agency – PEIMS Data Standards Changes March Release

  39. 2012-2013 Data Standards Data Reporting Changes Two Discipline determination questions: 1. What did the student do? 2. Where did the student commit the behavior? Texas Education Agency – PEIMS Data Standards Changes March Release

  40. 2012-2013 Data Standards Data Reporting Changes • Reference Appendix E for a complete explanation of the Behavior Location Code for each Discipline Action Reason Code for which the code is applicable. Texas Education Agency – PEIMS Data Standards Changes March Release

  41. 2012-2013 Data Standards Data Reporting Changes 461 Student Data- Title I Part A Record TITLE-I-PART-A-INDICATOR-CODE (E1017) has been deleted from the record. Texas Education Agency – PEIMS Data Standards Changes March Release

  42. 2012-2013 Data Standards Data Reporting Changes 500 Flexible Attendance Data- Student Record PEP-INDICATOR-CODE (E1012) has been deleted from the record. Texas Education Agency – PEIMS Data Standards Changes March Release

  43. 2012-2013 Data Standards Data Reporting Changes 500 Flexible Attendance Data- Student Record All reporting instructions related to the PEP-INDICATOR-CODE have been deleted from the reporting instructions and examples. Texas Education Agency – PEIMS Data Standards Changes March Release

  44. 2012-2013 Data Standards Data Standards Code Table Revisions Texas Education Agency – PEIMS Data Standards Changes March Release

  45. 2012-2013 Data Standards Code Table Revisions • C022 Service ID Code Table • New columns added to the code table: Eligible for High School Credit, Course Abbreviation, Available Units/Credits, and CTE Course. Texas Education Agency – PEIMS Data Standards Changes March Release

  46. 2012-2013 Data Standards Code Table Revisions • C022 Service ID Code Table • All Magnet Course Service IDs removed. • See Change Document 4 for other C022 changes. Texas Education Agency – PEIMS Data Standards Changes March Release

  47. 2012-2013 Data Standards Code Table Revisions • C159 Object Code (Actual) (Codes added) • Reference Change Document 4 for complete list. Texas Education Agency – PEIMS Data Standards Changes March Release

  48. 2012-2013 Data Standards Code Table Revisions • C159 Object Code (Actual) (Codes revised) • Reference Change Document 4 for complete list. Texas Education Agency – PEIMS Data Standards Changes March Release

  49. 2012-2013 Data Standards Code Table Revisions C159 Object Code (Actual) (Codes deleted) • 3420: Reserve for Retirement of Long-Term Debt • 3440: Reserve for Outstanding Encumbrances Texas Education Agency – PEIMS Data Standards Changes March Release

  50. 2012-2013 Data Standards Code Table Revisions • C160 Fund Code (SSA) Actual Code Table • Fund Code 309 – SSA Adult Basic Education –Federal is added to the code table. Texas Education Agency – PEIMS Data Standards Changes March Release

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