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Enhancing Management of IT-Enabled Projects in the Treasury Board Secretariat

This document outlines the action plan formulated by the Treasury Board Secretariat (TBS) to improve the management of IT-enabled projects. It discusses new policies and directives focusing on effective governance, project oversight, and enhanced reporting procedures. Key areas of focus include the development of robust business cases, formalized gating processes, and the integration of third-party reviews into project management practices. By establishing communities of practice, the TBS aims to bolster departmental capacity and improve overall outcomes for IT-enabled initiatives.

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Enhancing Management of IT-Enabled Projects in the Treasury Board Secretariat

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  1. Improving Outcomes from IT-enabled Projects GTEC October 15, 2007 Chief Information Officer Branch, TBS RDIMS# 593163

  2. Context What TB/TBS Does POLICY PRACTICES CHALLENGE MONITOR • Guidelines • Tools • Templates • Enhanced • Management • Framework • Sit on project • governance • committees • Review project • reports Policies, Directive and Standards Review of TB submissions and supporting documentation How TB/TBS Does It • New policies on: • Management of Projects • New Directives: • Management of • IT-enabled • projects • IT Investment • Planning • Improved Business • Cases • Outcomes Management • Communities of • Practice • Capacity Development • Capacity Assessment • Improved TBS • Departmental • Reviews • processes • Third party • reviews • Improve • monitoring • processes Action Plan to Improve

  3. Outcomes Management Improve Improve Improve Business Cases Communities Of Practice Project Management Disciplines Third Party Reviews Invest-ment and Project Mgmt Policies TBS & Departmental Review processes Capacity Development Capacity Assessments Current Guidance & Monitoring for IT-enabled Initiatives Improved Guidance and Monitoring for IT-enabled Initiatives Improved Project Oversight – Action Plan

  4. Policy on the Management of Projects - New • Linked to the new policy on Investment Planning • Focus on Governance • Departments must self-assess their organizational capacity to manage projects (including past performance) • PPA and EPA replaced with tailored oversight based on departmental capacity and project complexity and risk • Will be fully phased-in by April 2011 • Each department will follow existing policy until the new policy comes into effect for that organization.

  5. Pending Directive – Management of IT-enabled Projects • Will clarify mandatory requirements for the management of IT-enabled projects. • Areas of focus: • Business cases • Defined business outcomes • Standard reporting of project status to TBS • Formalized Gating processes • Formalized Use of Third-party reviews

  6. TBS Support • Overhauled Guidance and Tools (currently known as the Enhanced Management Framework) • Establishing Communities of Practice • Improved processes for reviewing TB submissions

  7. Community Engagement • Senior Executive guidance • Chief Information Officer Council • Services ADM committee • Community of Project Management Practitioners • Considering wiki / blogging / forum for further outreach

  8. Timelines • First meeting of Project Management Practitioners held • Project Status Reports: pilot winter 2008 • Third Party Reviews: pilot winter 2008 • New Directive: March 2008 • New Guidance: as ready and on-going

  9. Contacts: Valerie Wutti Executive Director Alignment and Stewardship CIO Branch Treasury Board Secretariat Wutti.Valerie@tbs-sct.gc.ca 613-957-2478 Don Richardson Senior Director Alignment and Stewardship Division CIO Branch Treasury Board Secretariat Richardson.Don@tbs-sct.gc.ca 613-999-9999

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