Bexar County Jr Livestock Show Auction of Champions

1. Bexar County Jr Livestock ShowAuction of Champions

2. Overview • Participants show their project. • 1/3 of all participants will make it to the auction. • Only one project per participant may be auctioned. • Students keep animals for major shows (San Antonio, Houston, etc.).

3. Photographs • When the participant places, he/she must have their picture taken with their project. • Pictures are taken by BCJLS assigned photographer located near the show ring. • Pictures will be ready the morning of the Auction. • Participant provides the picture frame.

4. Prepare to Win!!! • 1/3 of all participants will make it to the auction. • AMP Booster Club is the representative buyer for all James Madison High School FFA Participants.

5. AMP Booster Club Bid Amount • AMP Boosters have budgeted funds for use at BCJLS. • For 2008, the approved budget amount was $16,500. • The budget amount is apportioned to all James Madison students who participate in the auction.

6. Apportioned Amounts • Amounts are apportioned based on the overall expense of that animal project. • Apportioned amount does not represent total costs for the animal project.

7. Apportioned Amountsper Animal Project Steers & Heifers Hogs Lambs Goats Chickens Rabbits 4 points 2 points 2 points 2 points 1 points 1 points

8. Total Points Calculation

9. AMP Amounts To Bid

10. Is That All There Is? That is up to YOU!

11. Get Contributions • Each student should be developing a list of potential contributors from which to solicit donations. • Send letters to these potential donors soliciting contributions for the project.

12. The Letter should Contain • A brief introduction of the student and their purpose for involvement in the animal project. • An introduction to their animal project including a picture of the animal and/or the student with the animal. • An explanation of how the donation will be used (College, next year’s project, etc.)

13. Individualize the Letter • Each letter should contain the same basic information. • However, personalize the letter according to the recipient. • Make the letter personal. • Show some effort in what you send.

14. Who should I ask? • Local businesses you patronize. • Doctors • Lawyers • Dentists • Friends • Relatives

15. Contributions you receive • Your sponsor may want to be a buyer at the Auction. (Current minimum is $300) for entrance. • Your sponsor may send their donation, payable to the Madison FFA Boosters, in care of the student.

16. Where do I send the money? • Submit the money to Jeannette Crawford, our Ag Dept Secretary. • Submit the money to one of the Booster Club Officers. • Bring the money to the Ag Department the night before the auction.

17. Make Sure • Submit the money in a sealed envelope with the student’s name and BCJLS marked on the outside of the envelope. • We track funds received and credit those funds to that student’s project.

18. Important If the student does not place their project, the student may designate another student as the recipient of the funds or the student may direct the Booster Club on how those funds should be used. Directions should be in writing, where possible.

19. Special Note Once the funds are received by the Booster Club, the funds must be used either for the BCJLS Auction or used for other Booster Club business. These funds will not be reimbursed to directly to any student.

20. Thank You Letters • Must be sent to every donor from which the student has collected funds. • Must be sent to all Auction buyers that contribute to the student’s project on the day of the auction.

21. Thank You Letters • Write sincere thank you letters. • Address and stamp but do not seal the envelopes. • Give all letters and envelopes to Jeanette Crawford for verification. • Once verified, mail the letters.

22. Questions or Comments • Call Greg Ogden at 538-8448 or my cell at 912-0271 • E-mail should be sent to: NEISD-AMP-Boosters@satx.rr.com