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Developing a Faculty Led Study Abroad Program

This guide outlines the essential steps to create a faculty-led study abroad program at the University of Florida. It covers academic options, course offerings, logistics, partner institutions, housing, cultural activities, and budgeting. Faculty must identify courses for overseas teaching, establish GPA and language requirements, and submit comprehensive proposals. Important aspects include local support systems, student recruiting, pre-departure orientation, and post-program responsibilities. This process aims to enhance international education and student experiences.

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Developing a Faculty Led Study Abroad Program

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  1. Developing a Faculty Led Study Abroad Program University of Florida International Center

  2. Creating a Program Frame • Course(s) to be offered • Location • Dates • Partner institution • Housing • Cultural activities • Rough budget

  3. Academics • Identify new or existing course to be taught overseas • Set requirements (GPA, language requirement, etc.) • Put together proposal that includes academics and logistics • Agreement with local university? • Agreement with Travel Agency?

  4. Identifying Local Support Systems in your proposal • Housing facilities • Teaching facilities • Guest speakers • Cultural activities • Local transportation • Medical facilities

  5. Identifying Cultural Activities in your Proposal • Identify day and overnight excursions • Housing needed • Local tour guides? • Who can assist? • Check local calendar for on-site events during program

  6. Submit Proposal • Submit proposal to Department, College and UFIC for final approval • Be prepared to answer questions or re-submit certain items that are not clear • International committees in most colleges • Study Abroad Advisory Council • Submit Program Approval to UFIC

  7. Developing a Budget • Provide UFIC with the following information: • local tuition * • classroom rental • guest lecturers * • student housing • faculty housing • local transportation • cultural activities * if applicable

  8. BudgetGuidelines • L:\Budgets\Budget Planning\New Budget Guidelines.xls

  9. Establish a program fee • Meet with UFIC staff • Discuss salary and per diem policies • Decide on break-even • Learn about teaching contract and faculty responsibilities

  10. Recruiting Students • Reserve a table at the study abroad fair • Provide information for program flyer • Facilitate classroom presentations • Organize program orientations • Become a reviewer to check on your applications

  11. Pre-Departure Orientation • Course content • Textbooks • Country information • Health and Safety • Expectations (!) • Visa and passport • Emergency contact • UFIC advisor will assist

  12. Necessary Paperwork • Proposal • Department and college approval • Budget information • On-site emergency contact information • Program evaluations • Program report

  13. While You Are Abroad • Teach your course • Engage in all cultural activities • Oversee safety, health, disciplinary and academic issues • Stay in touch with UFIC if nescessary • Manage program account and working funds

  14. Coming Back to UF • Submit grades in Grade-A-Gator • Submit program report • Reconcile working funds and account

  15. Contact Information • Susanne Hill  General info - shill@ufic.ufl.edu • June Bristol  Budgets – jbristol@ufic.ufl.edu • TBA  Flyers – xxxxxxxx@ufic.ufl.edu • Dena Roberts  Fair – droberts@ufic.ufl.edu

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