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Digital Data Management Pilot Projects at Cardiff University

Learn about Cardiff University's approach to digital data management, retention requirements, pilot project methodology, and findings so far. Contact Sarah Phillips, University Records Manager, for more information.

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Digital Data Management Pilot Projects at Cardiff University

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  1. Digital Data Management Pilot Projectsat Cardiff University Sarah Phillips University Records Manager

  2. In this session… • Why we’re looking at digital data management • The approach we’re taking and why • Pilot projects method & implementation • Findings so far

  3. Why are we doing it?

  4. Retention Requirements • 20 years + for some corporate records • Permanent for records transferred to Institutional Archive • Non clinical research end of project + min. 5 years (or 2 years post publications) • Clinical research end of project + min. 15 years • Some Research Councils end of project + 10 years (MRC more)

  5. Pilot Projects

  6. Methodology • Records Management Audit based on Data Asset Framework: • (http://www.dcc.ac.uk/resources/tools-and-applications/data-asset-framework) • Background information about the project • What records and data are held • How are the records and data managed and stored? • What are the member of staff’s requirements

  7. South Romanian Archaeological Project (SRAP)

  8. Risks & Recommendations • Back Up • Storage Media • Current Management • File Formats • Future Access & Dissemination

  9. Sarah Phillips University Records Manager Cardiff University Tel.: 029 20879403 Email: phillipssj7@cardiff.ac.uk

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