Environmental Health and Safety (EHS) Orientation Training

1. Environmental Health and Safety (EHS) Orientation Training Faculty and Staff

2. Introduction The objectives for this training session are: • To understand why environmental health and safety is important to everyone. 2. To become familiar with Ringling College’s procedures.

3. Introduction This training presentation is an introduction to EHS. Specialized training is available from the department of EHS and includes: • Hazard communication • Bloodborne pathogens • Safe lifting and many other programs, see: http://www.ringling.edu/index.php?id=480

4. About EHS and Public Safety The departments of … EHS and Public Safety develop policies and procedures to ensure the college’s community and environment remain safe and healthy.

5. About EHS The responsibilities of the department of EHS include the development, management, and enforcement of occupational & academic environmental health and safety programs.

6. About EHS • The College’s EHS policy provides information about the organization of EHS and the procedures. • Employees MUST read the policy which is available on the EHS website.

7. About Public Safety Main Campus The office of Public Safety is responsible for the safety and security of the college’s community. Staff are available 24 hours a day, 365 days a year. They are trained in first aid & CPR and can be contacted at x 359 7500.

8. EMERGENCY SERVICES • The Office of Public Safety is designed to handle emergency situations that may occur on campus and will contact outside agencies for support when needed. • If you need emergency police assistance pick up any campus telephone and dial 9-911. Ask the operator for the Sarasota Police Department. The call will be transferred to the Sarasota Police Station and police units will be dispatched to your emergency. • Once the police have been dispatched, call 359-7500 to notify the Office of Public Safety.

9. EMERGENCY SERVICES • If you are reporting a fire or a medical emergency dial 9-911. Explain to the operator the emergency details. The Operator will transfer you immediately to the Sarasota County Fire Department. • After the fire department has been notified, call 359-7500 to notify the Office of Public Safety.

10. HOW TO REPORT AN EMERGENCY When calling, stay calm and carefully explain the problem and location. DO NOT HANG UP, UNLESS TOLD TO DO SO. The Dispatcher will ask you questions to provide responding emergency units with vital information. EMERGENCY HELP IS NOT BEING DELAYED. The Dispatcher is directing emergency units by radio as you are providing the requested information. COOPERATE fully with the Dispatcher.

11. EMERGENCY TELEPHONES The following telephones are available to report an emergency on campus: • Blue light phone towers are located throughout the campus • Office telephones (call 7500 or 9-911) • Public pay telephones (911 calls are free) • Phones in elevators connect directly to the Office of Public Safety

12. Blue Light Phone Towers The blue light phones provide a 24-hour direct phone link to the Public Safety Communication Center. Each tower has two activation buttons: one for "information" and one for "emergency."  When the VOIP phone is activated, the constantly burning blue light at the top of the tower flashes.  A security camera is focused on each tower, enabling the Communications Officer on duty to see the caller while talking to him or her on the phone. These call boxes are not restricted to emergency situations and may be used for non-emergency purposes. For a map of the locations see: http://www.ringling.edu/fileadmin/content/admissions/images/CampusMap.jpg

13. EMERGENCY SERVICES Longboat Key Center for the Arts & Englewood Art Center • If you need emergency assistance pick up any telephone and dial 911. Ask the operator for the appropriate department. • Inform the front desk of the situation by calling 383-2345 (LBKCA) or 474-5548 (EAC)

14. First Aid Procedures • Do not move a seriously injured person unless they are in danger, such as being near falling objects, fire, or if a risk of explosion exists. • Call emergency services and request an ambulance for injuries that appear serious. Give as much information as possible about the injury or illness and the condition of the person. Follow all instructions given to you. • Stay with the person. Administer first aid if you are trained and keep the person as calm as possible.

15. Bloodborne Pathogens • Bloodborne pathogens are carried by blood and other body fluids and may cause human diseases. • Examples include HIV and Hepatitis B. • Avoid contact with blood or body fluids. • Wear protective equipment, especially gloves & safety glasses. Extra training is available for “at-risk” persons. You will be notified if your position places you at risk.

16. Temperature Stress - Heat • Sunburn - keep skin covered • Heat Cramps - drink diluted “Gatorade” • Heat Exhaustion - heavy sweating, cool skin • Cool victim, seek medical attention if vomiting • Heat Stroke - medical emergency • Hot, dry skin, rapid then weakening pulse • Move person to cool shaded area

17. Fire Emergency Procedures Upon discovering a fire, close the door to the room where the fire is located and immediately sound the building fire alarm. Pull stations are located in hallways. All students and employees must evacuate buildings when a fire alarm sounds. • Call the emergency services. Inform the Office of Public Safety or the front desk and give specific location and description of the fire.

18. Fire Emergency Procedures • DO NOT USE ELEVATORS - USE STAIRWAYS ONLY • ASSIST PERSONS WITH DISABILITIES IN EXITING THE BUILDING. • Warn occupants to leave the building. After leaving the building, warn others who may attempt to enter the building. • Close office doors and if time permits, lock file cabinets before leaving. If you are unable to move, request assistance from those nearest you. In the event no one renders assistance, proceed to the nearest stairway landing and shout for help and wait there until help arrives. If you cannot get to a stairway, stay in a room, shut the door, and go to a window and signal for help.

19. Fire Emergency Procedures • Evacuate to a distance of at least 300 feet from the building or as directed by emergency personnel. • Do not return to the building until instructed to do so. • In order to respond effectively in an emergency situation, be aware of the location of fire alarm pull stations, extinguishing equipment, stairwell safe areas, and exit routes. Make yourself aware of these details in your work or classroom area.

20. Accidents and Incidents • Any accident or incident however small MUST be reported to the Office of Public Safety. • Call 359-7500 • Investigations occur to prevent accidents from reoccurring.

21. Accidents and Incidents Serious accidents can be avoided if near miss events are investigated and action taken to remove the hazard. Yesterday’s near miss could be tomorrow’s serious accident.

22. Office Safety Understanding potential hazards that may be created in the office environment is essential in preventing accidents and injuries. Some of the well-known causes of incidents in the office are : • Floors • Walkways • Electricity • Files • Storage • Equipment and Machines

23. FLOORS Carpets can be trip hazards. If the carpet starts to… Wear, Tear or Come loose REPORT the defect to FACILITIES via the campus portal.

24. FLOORS • Clean up spills as soon as possible and notify Facilities Services about any water leaks. Wet carpets are an ideal place for mold growth. Walk with special care over wet floors and when you have wet shoes. On rainy days, take a few extra minutes to wipe your shoe soles as soon as you enter any building on campus.

25. WALKWAYS • Keep trashcans, briefcases and other items out of walk spaces. You may know it is there, but your coworker may not! • Report to Facilities any difference in floor levels that could cause an accident. Brightly colored tape is a great warning of that “sudden step ahead”.

26. ELECTRICITY • Electrical cords can be a trip hazard. Keep cords secured away from feet, walk spaces, drawers and sharp edges. • Do not tape cords down or run them underneath carpet. This can cause overheating of the wire insulation and cord damage that cannot be seen until it starts a fire. If you cannot move a cord, have a new outlet installed (contact Facilities). In the meantime, secure the cord to the floor with cord covering strips.

27. ELECTRICITY • Electrical equipment should be plugged directly into the wall outlet. Do not use extension cords for permanent appliances and do not use power strips at all. • Exception: Approved power strips for computer equipment. • Keep ignitable materials away from outlets.

28. ELECTRICITY • Space heaters can cause burns and fires. If you must use a space heater, follow these guidelines: 1. Check the heater for proper operation: - functioning thermostat - safety tip-over switch - proper grounding or double insulation, and a suitable guard for heating elements - If you observe arcing or unusual odors from the heater, unplug it and ask to have it rechecked 2. Keep ignitable materials at least three feet away from the front of the heater at all times 3. Never leave a heater on and unattended

29. FILESSAFELY ORGANIZED • Organize work at the desk. Keep items that will be used frequently within reach. • Organize file cabinets to have frequently accessed files at waist or chest level. • Place infrequently used, heavy file loads in the bottom levels and lighter loads in the top drawers. • Do not store files on top of the cabinet. • Open one drawer at a time. Opening two drawers at once can cause the entire cabinet to tip – right towards you! • Likewise, do not put heavy items in the top drawer with nothing in the bottom. This can also cause the cabinet to tip.

30. STORAGE • Use the proper equipment to reach high items. Step stools and ladders are small, inexpensive ways to make the job easier and safer. • Do not store heavy objects above the head. • Never stand on revolving chairs or chairs with castors! • Do not stack items so high they block smoke detectors and sprinklers. Allow 18" clearance as required by the National Fire Protection Association.

31. EQUIPMENT & MACHINES • Put equipment away properly when you are finished with it. • The first time you use a new piece of equipment, read the instructions and ask someone who has used it before. • Store sharp items such as pens and scissors pointing downward when not in use. Always carry scissors pointing downwards.

32. GENERALSAFETY • Avoid picking up broken glass with your bare hands. Use a broom and a dustpan (see the procedure for sharp objects). • Do not attempt to stop an elevator door with your hands. Take the next elevator and avoid the hand crush hazard. • Always use handrails on the stairs. • Do not lean too far back in your chair. Do not use desk chairs with less than 5 castors. They tip over much more easily than 5 castor chairs. • Have broken equipment fixed or thrown away. If you leave the equipment lying around, someone may pick it up and try to use it.

33. GENERAL SAFETY Try to be better than just “generally safe” • Know and use safe working procedures • Avoid obvious unsafe acts • Keep work areas clean and uncluttered • Report all injuries, illnesses, or near misses

34. Ergonomics Making the work fit you! Currently there is no specific OSHA standard for ergonomics. However, Ringling College is committed to educating employees on ergonomics and providing a workplace free of ergonomic stressors.

35. What is Ergonomics? Ergonomics is the scientific discipline concerned with the understanding of interactions between people and elements of a system (lifting/computer use). The ergonomics profession applies theory to optimize human well being by making alterations to the system involved.

36. Ergonomic Stressors Ergonomic stressors are parts of a job that can cause discomfort or even injury if exposed for long periods of time. The three types of Ergonomic Stressors to look for are: • Repetition • Force • Postures - Awkward, Extreme, Static

37. Repetition Ergonomic Stressors A repetitive task is performed over and over with little change in motions or muscle use. • Typing • Assembly line work • Sorting • Filing

38. Force Ergonomic Stressors Force: High force tasks generate heavy exertion for the muscles involved. • Lifting • Grasping • Pinching • Operating power tools • Twisting • Hitting objects

39. Posture Ergonomic Stressors Extreme/Awkward/Static Postures: Holding muscles outside of the Neutral Position or in a fixed position for a long period of time. Neutral Position: The range of motion that is considered reasonable for each joint.

40. Ouch Ergonomic Stressors When we work, we are constantly putting stress on our bodies. Small tears, strains and disorders develop in our tissues all the time. Usually they heal fairly quickly. This is a natural part of the way our bodies work. However, when ergonomic stressors overcome the body’s ability to heal and repair itself the damage can build up until a musculoskeletal disorder (MSD) results. Injuries can occur in the following areas of the body: Muscles Tendons Joints Spinal discs Nerves Ligaments Cartilage ouch!

41. Warning Signs Ergonomic Stressors The parts of the body susceptible to musculoskeletal disorders do not always have nerve endings designed to tell us that a musculoskeletal disorder is developing. Instead, we must rely on warning signs given to us from nearby parts of the body. For example, in Carpal Tunnel Syndrome, the hands often feel sore and tingly, like they have fallen asleep. The problem is not in the hands, however; it is in the median nerve where it passes through the wrists. The wrists may only feel mildly sore or may feel no pain at all. The following warning signs serve as a signal that ergonomic stressors are present and need to be corrected. • Discomfort - pain. If it wakes you up at night, follows you • Tingling - numbness home, or appears as soon as you get to • Burning work, take notice! • Swelling • Change in color • Tightness, loss of flexibility

42. Let the right people know! Ergonomic Stressors If you are experiencing any of these warning signs, you should immediately…. • Report the symptoms to your supervisor or department head • Be evaluated by EHS

43. Keeping Active Ergonomic Stressors Your physical condition can affect your susceptibility to MSDs Lack of Exercise: Our bodies adapt to our daily activities. If we do not exercise, our tissues get used to very low levels of exertion and do not respond to injury as well. As a result, we: • Are easily fatigued • Become weaker (weaker muscles) • Are easily injured from light activity • Have reduced endurance • Have less resistance to illness Exercise: By following a proper exercise program our bodies become more accustomed to healing and adapting. As a result, we: • Have improved health • Have stronger bodies • Improve our endurance • Reduce stress • Increase the range of motion in our joints

44. Ergonomic StressorsOutside of work Ergonomic stressors can occur outside of work as well. Be on the lookout for too much exposure. Be especially aware of activities that expose you to the same kinds of ergonomic stressors that you encounter at work.

45. Safe Lifting

46. Why lift safely? Safe Lifting • By age 50, approximately 85% of Americans have had one or more episodes of back pain. In working-age adults, back problems are the most frequent cause of activity limitations. Lifting incorrectly can increase the risk of developing a back injury. • Remember the section on musculoskeletal disorders? If small tears build up in our tissues faster than they can heal, an MSD can result. This is how many back injuries are thought to occur. Tiny cracks develop in the shock-absorbing spinal disks between vertebrae during lifting. Too much lifting, especially incorrect lifting, can cause those cracks to build up faster than the disk can heal until the disk starts to bulge or rupture. Force on the spine creates those tears. The more force, the more likely a tear will occur.

47. Pre-Lift Safe Lifting • If it looks heavy or awkward, it probably is; ask someone to help you, or use a mechanical device • Think about the distance and height to the destination before lifting • Avoid carrying more than 30 pounds by yourself • Get help for objects with a width 18 inches or greater • If possible, break the load down and make several trips with more manageable loads

48. Lift Safe Lifting • Feet shoulder width apart • Crouch, don’t stoop • Get a good grip on the object • Keep the object close to your body • As you grip the load, keep your back straight, shouldersback, and stick your buttocks out. • Let your legs push your body up slowly and smoothly, no jerking motions.

49. Carry and placement • Elbows close to your side and at right angles • Move smoothly avoiding quick movements • No twisting while lifting or carrying, move your feet to pivot • Set the load down • Squat down • Bending at the hips and knees • Keep your lower back arched inwards

50. Technique for the Occasional Lifter TIP: Keep your chin parallel to the floor. • Stand close to the load. Get a good handhold on the item. • Bend your knees - not your back! • Let your legs do the lifting!