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New Office Supplies Contract “ Saving Money while Supporting Local Businesses”

New Office Supplies Contract “ Saving Money while Supporting Local Businesses”. County of Los Angeles U.S. Communities. Presentation Topics. U.S. Communities Program Solicitation & Selection Process Overview & Capabilities Contract Pricing & Details Questions – Open Discussion.

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New Office Supplies Contract “ Saving Money while Supporting Local Businesses”

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  1. New Office Supplies Contract “Saving Money while Supporting Local Businesses” County of Los Angeles U.S. Communities

  2. Presentation Topics • U.S. Communities Program • Solicitation & Selection Process • Overview & Capabilities • Contract Pricing & Details • Questions – Open Discussion

  3. National Cooperative Purchasing Program • Operates on the same principles as local and regional co-ops • National structure for public agencies to aggregate collective purchasing power • Improve the overall effectiveness of their purchasing processes • Nonprofit Organization

  4. Presence and Credibility • Association of School Business Officials International (ASBO) • National Association of Counties (NACo) • National Institute of Governmental Purchasing (NIGP) National League of Cities (NLC) • United States Conference of Mayors (USCM) State Sponsors • ACCA, AASBO, and ALALM

  5. Solicitation & Selection Process

  6. Solicitation Process • Lead Agency: County of Los Angeles, CA • Advertised Nationally as $500M dollar opportunity • A National Evaluation Team • County of Los Angeles, CA • Fairfax County, VA • Harford County Public Schools, MD • City and County of Denver, CO • San Diego USD, CA • RFP Issued by County of Los Angeles on June 8, 2010 • Pre-solicitation Conference on June 23, 2010 • Proposals due on July 15, 2010

  7. Solicitation Process • 6 Responses Received • Over 4,500 items evaluated totaling more than $25 Million • Core List of over 1,300 Items, including general office, toner, paper and green products. • Core List usage totaling more than $23 Million • 3,300 Non-core items evaluated

  8. Criteria for Basis of Award • Most Competitive Pricing • Pricing Transparency & Accountability • World Class eCommerce • National Distribution Network • Next Day Delivery

  9. Solicitation & Award Timeline • Awarded to Independent Stationers Inc. (is.group) • New contract awarded on August 31, 2010 • New contract effective date September 1, 2010 • Initial contract term Sept 1, 2010 thru Aug 31, 2013 • All RFP & Contract documents can be found at http://uscommunities.isgroup.org/ • Lead Public Agency available for questions

  10. Pricing Comparison • Advisory Board Savings • Competitor Comparison • AOPD 1% higher than ISG

  11. Overview & Capabilities

  12. Independent Stationers Dealer Network • Established in 1977 • National independent dealer owned cooperative (1994) • 250+ dealers, 500+ locations, 1900+ sales representatives • Local small business dealers or minority owned dealers • Headquartered in Indianapolis, IN • Charter member of Business Products Group International (BPGI) • Over $2 Billion in end-user sales • Supported by United Stationers, a national wholesale distributor

  13. United Stationers Overview • $4.7 Billion company based in Deerfield, Illinois • National distribution network • U.S. largest full stocking wholesaler • Over 19,000 product offerings • Over $600 million inventory investment • 98%+ line fill rates • 31 Distribution Centers • Robust eCommerce Platform

  14. Local Support • Local Support • Network of 270 plus community based independent office supply dealers • Qualified, Certified and Trained dealers selected specifically to handle your agency’s individual needs • Opportunity to support local business, create local jobs and enhance the local tax base

  15. Service & Delivery • Service & Delivery • Independent dealer network provides local and personalized service to your agency • Tailored to your specific needs • Customer Care 800 number • Free delivery next day • Delivered to you • Dock • Department • Desktop

  16. Contract & Pricing Details

  17. Contract Details • Contract # MA-IS-1140050 • Office Supplies and Products, Paper & Toner • Supported by over 270 community based dealers • Free delivery, next day • eCommerce capabilities • Volume & eCommerce rebates available

  18. Pricing Details • Over 19,000 items on contract • 1,300 core • Best of the best • Highest usage items • Items aggressively net priced • The price you see online is the price you pay • Avoid three pricing updates scheduled to occur over the next year with current supplier • Overall cost savings, competitive pricing and purchase rebates

  19. Contract Rebates eCommerce Rebate: • Paid out at the participant level and reset on a quarterly basis • The eCommerce rebates are net purchases (excluding taxes, shipping, and handling, less returns) • Paid in the form of credit against future purchases and will be credited within 45 days at the close of any given quarter

  20. Contract Rebates Volume Rebate: • Paid out at the participant level on an annual basis, starting with the month your first order is placed through the end of the calendar year • Paid on net purchases (excluding taxes, shipping, handling and fewer returns) • Paid in the form of a check directly to the U.S. Communities participant within 45 days of the end of any given calendar year, or 12 full months on the program, whichever is higher

  21. Green Offering • Products • 6,000 plus eco friendly products • Catalogs printed on recycled paper with soy based ink • Packaging 30% post consumer recycled content • Green product alternative program • Toner recycling programs • Transportation • EPA SmartWay Transportation Partnership • Alternative fuel vehicles • Green Supplier Award • Educational Programs • And much more….

  22. Ease of Transition • National Account Business Development Managers provide personal one-on-one account management • Independent Stationers Customer Care 800 number available for assistance • IPLAN to understand your specific needs • Training for users on eCommerce platform • Local dealers trained on your particular requirements • General information housed on: uscommunities.isgroup.org

  23. Getting Started • Contact Independent Stationers Customer Care at 877-USC-8599 or 877-872-8599 • Go to: uscommunities.isgroup.org • For more information • Go to uscommunities.isgroup.org • Email: uscommunities@isgroup.org

  24. Common Questions • Who is my dealer? • I have a dealer in my area, can I contact them to get started? • When can I start ordering? • How much savings will I realize?

  25. Program Information • Email: info@uscommunities.org • Website: www.uscommunities.org • Register Online • Authorizing Legal Statutes • Frequently Asked Questions (FAQ) Sheet • Documentation: Original Solicitation and Contract • References: Advisory Board Members, State Sponsors • Supplier Links, Product Information & Contact Information • Participant Login Page

  26. Questions?

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