Request For Applications Technical Assistance Meeting

1. Request For Applications Technical Assistance Meeting January 11, 2010 The Peabody Orlando

2. Agenda • Welcome and Introductions • Basics of SES • Request for Applications • Review Process • Wrap-Up • Questions and Answers

3. Basics of SES

4. What are Supplemental Educational Services (SES)? • Extra academic assistance in reading/language arts, mathematics, and science • Provided before or after school, or on the weekend. • High quality, research based, and specifically designed to increase students’ academic achievement • In Title I schools identified as in need of improvement

5. Schools In Need of Improvement“SINI”

6. Who is Eligible for SES? • 2 eligibility criteria for students: • Attend a Title I SINI School • Eligible for free- or reduced-priced lunch

7. Who Pays for SES? • School districts use an amount equal to 20% of their Title I funds for NCLB Choice Options • At least 5% for SES • At least 5% for public school choice • No more than 1% of the 20% on parent outreach and notification • Remaining funds on either SES or public school choice

8. Demand for SES Exceeds Available Funding • If more families request SES than there is funding available, the school district must prioritize services to the lowest-achieving of the low-income students. Sections 1116(b)(10)(C),(e)(2)(C),(b)(1)(E)(ii), P.L.107-110

9. When Must Services Begin? • October 15 of the school year • Section 1008.331, Florida Statues

10. Request For Applications I. Application Instructions and Requirements

11. How Do I Submit My Application? • Only applications received via the FDOE Web-based Application system will be accepted. • http://www.fldoe.org/flbpso • Resources for Supplemental Educational Services (SES) Applicants

12. When is the Application Due? • The ONLINE Requirements are Due at: 11:59 p.m. EST on March 5, 2010 • The HARD-COPY Requirements to be DELIVERED to the Department by: 5:00 p.m. EST on March 5, 2010

13. Who Do I Contact for Help? • The Bureau of Federal Educational Programs • 850.245.0479 • bpsocontacts@fldoe.org

14. Who Decides if My Application is Approved? • The online and hard-copy requirements are reviewed by FDOE staff. • Applications must meet all requirements for approval.

15. What Are the Scoring Criteria? • To obtain approval, applicants must: • Obtain 100% of the total possible points, and • Obtain approval of all hard-copy documentation requirements.

16. Deficiencies • Within 30 days of March 5, 2010, applicants with complete applications that do not meet requirements for approval will be given the opportunity to correct deficiencies. • Narrative and hard-copy • Applicants have 5 days to make corrections and resubmit to the FDOE.

17. How Will I Be Notified of My Approval Status? • Mail • Letter from the Chancellor • Web • Reasons for Denial • Deficiencies in Narrative Responses • Deficiencies in Hard-Copy Documentation • Late Hard-Copy Documentation • SES Provider Directory

18. Who is Ineligible to Apply? • Applicants who have been terminated in 50% or more school districts where students are assigned in the 2009-2010 school year, where the termination is based upon failure to comply with or meet provider assurances set forth in the application.

19. Complaints, Grievances, and Appeals • If the applicant has evidence of specific rules or statutes that warrants reversal or modification of the Department’s action, the applicant files a grievance with the FDOE.

20. Request For Applications II. Application Proposal

21. A. Contact Information • Agency– Name of Organization • FEIN/TIN • Contact Person • Will not be listed on the SES Provider Directory

22. Contact Information • Contact Person for SES • Will be listed on the SES Provider Directory. • Can not be listed as the contact for any other organization.

23. B. Applicant Status • New • Applicant has never been approved under any business name to serve students in the State of Florida. • Will receive a new ID#. • Skip questions 1 & 4. • Answer questions 2 & 3. • Answer questions related to Service History.

24. B. Applicant Status • Renewing • Applicant has been approved in the past to serve students in the State of Florida. • Will use the same ID#. • Answer questions 1, 2, 3, & 4. • Answer questions related to Service History.

25. C. School Districts to be Served • Select any school district you may wish to serve. • Applicants will not be permitted to add districts after the submission deadline.

26. D. Applicant Classification of Eligible SES Providers • Choose the category that best describes your organization. • Or, select “Other” and type your classification.

27. E. Academic and Instructional Information • Subject Areas • Staff Qualifications • Type(s) of Instruction • Grade Levels to be Served

28. 1. Subject Area • Applicants will not be able to add or change subject areas after the submission deadline. • Each subject area will be offered to parents.

29. 2. Staff Qualifications • Tutors must meet the minimum qualifications for Title I paraprofessionals. • Districts will include providers’ staff qualifications in the notification to parents.

30. 3. Type of Instruction • Select the instruction that will be provided. • More than one type can be selected. • Applicants will not be able to add types of instruction after the submission deadline.

31. 4. Grade Levels to be Served • Indicate the grade level(s) for each subject area the applicant plans to serve. • The applicant will only indicate grade level(s) for the subject areas previously selected. • Grade levels can not be added or changed after the submission deadline.

32. F. SES Provisions • Student Capacity • Location of Services

33. 1. Student Capacity • Minimum number of students at each site. • Providers are required to serve the minimum number of students, if assigned. • Student with Disabilities (SWD) or students with 504 plans • English language learners (ELLs) • Visually Impaired (Blind and Partially Sighted) • Deaf or Hard-of-Hearing

34. 2. Location of Services • Select any location where services might be provided. • District 10-11 facility rental rules will be available on FDOE’s Web site after January 18th. • Applicants will not be able to change or add locations after the submission deadline.

35. G. Operations • Day(s) Services Will Be Provided • Length of Each Session • Times of Services

36. 1. Day(s) Services Will Be Provided • Applicants can not make changes to this section after the submission deadline.

37. 2. Length of Each Session • Sessions held Monday – Friday and Sunday may not exceed two hours per day. • Saturday sessions may not exceed four hours. • Cumulative sessions may not exceed six hours per week. • Hourly rates can be lowered at the district level to ensure 20 hours of services can be provided.

38. 3. Times of Services • Before school • After school • Weekends • Summer session • Summer session may not be available in all school districts • This section can not be changed after the submission deadline

39. H. Cost of Services • Per student, per hour • District Per-Pupil Allocation / Provider’s Rate = Number of Sessions • Example • PPA = $1250 • Rate = $50 • # of Sessions = 25 Sessions

40. 1. Rate for Services • Indicate an hourly rate for each type of instruction selected in Section E. 3. • Allowable rates are between $5 and $70.

41. Request For Applications III. Application Narrative IV. Review Rubric

42. General Information Related to Application Narrative • Please be sure to answer the question. • Be clear and concise. • Remember that your responses will be rated in relation to the rubric.

43. General Information Related to Application Narrative • Ensure responses are consistent with other sections of the application. • Ensure anonymous review of application – DO NOT reference company name in responses. • Each response has a maximum length of 3500 character spaces or 500 words.

44. Demonstrated Record of Effectiveness The provider must have a demonstrated record of effectiveness in increasing the academic achievement of students in subjects relevant to meeting the State’s academic content and student achievement standards. 20 USC Section 6316(e); 34 C.F.R. §200.47(b)(1)(i)

45. Demonstrated Record of Effectiveness • Provide student achievement data that demonstrates that the applicant is effective in increasing academic gains in Reading, Mathematics, and/or Science, as applicable. • Identify the assessment used to document gains in Reading, Mathematics, and/or Science, as applicable.

46. Demonstrated Record of Effectiveness Example: Our program is designed to target the educational needs of all participating students. In the 2009-10 school year, our program served 400 students. The most recent available achievement data show that, in the six school districts in Florida we served in the 2008-09 school year, our students had average learning gains on the Stanford Achievement Test (SAT) 10 of 25% in reading and 32% in mathematics. We do not currently provide SES in Science.

47. Demonstrated Record of Effectiveness Helpful Tips: • Narrative response required for each subject area selected in Section E. • Current approved providers should describe success with students participating in the program. • New applicants may include information on success of program in other states, in the classroom, or other forum. • Include the number of students served. • Include the percentage of students that made academic gains. • Do not use acronyms to identify the assessment.

48. High Quality, Research-Based Instructional Services The provider must document that the instructional services provided are high quality, research-based, and designed to increase student academic achievement. 20 USC Section 6316(e); 34 C.F.R. §200.47(b)(2)(ii)(C)

49. High Quality, Research-Based Instructional Services • Describe the curriculum(s) that will be used in Reading, Mathematics, and/or Science as applicable. • Provide research supporting the use of the curriculum(s) in Reading, Mathematics, and/or Science, as applicable.

50. High Quality, Research-Based Instructional Services Example: The applicant will implement Scholastic’s After the Bell for grades K-8 for Reading. After the Bell is a research-based intervention program used to help students improve their reading and writing skills and enhance academic achievement in reading comprehension, phonics, fluency, vocabulary, word study, writing, grammar, listening, speaking, and English-language development as identified by the National Reading Panel (NRP, 2000) and supported by the 2006 NRP Report: Teaching Children to Read (http://www.nichd.nih.gov). The program includes on level read-aloud books to support listening comprehension skills and independent readers for small group instruction and reinforcement of skills and strategies. Reading skills and fluency cards can be used in independent centers, for paired readings, or with teacher support to reinforce comprehension, vocabulary, grammar, and word study skills. After the Bell Reading is designed to increase students’ reading achievement through direct, explicit instruction and modeling of essential reading skills and differentiated instruction for all students.