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Mastering Microsoft Word Basics - Efficient Document Creation Guide

Learn the fundamentals of Microsoft Word with this comprehensive guide, covering the interface, text entry, editing tools, formatting, page layout, cover pages, headers and footers, page breaks, spell check, watermarks, and document presentation techniques. Enhance your skills and efficiency in producing professional documents for various purposes.

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Mastering Microsoft Word Basics - Efficient Document Creation Guide

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  1. Day 25:INTRODUCTION TO WORD AkhilaKondai akhila.kondai@mail.wvu.edu November 13, 2014

  2. ANNOUNCEMENTs • MyITLab Lesson E is due on 11/17/2013 (Monday) • If you’ve missed any previous MyITLab lessons, try to go back and do them for half the points any time between now and dead week (Monday, December 1, 2014).

  3. Introduction to word • Word processing software enables you to produce documents such as letters, resume, reports, and research papers. • Outline: • The Word Interface and Ribbons • Spell & Grammar Check • Show/Hide Nonprinting Symbols • Mini Toolbar

  4. Microsoft Word First Look • Open Word • A look at the Interface • Mouse over for screen tips!

  5. Ribbon Title bar Group Home tab Vertical Scroll bar Quick access toolbar Horizontal ruler Vertical ruler Zoom slider Status bar View buttons

  6. Home

  7. Insert Ribbon

  8. Page Layout

  9. References

  10. Mailings, Review, and View

  11. Introduction to Word

  12. Entering Text • Type ‘I have 5 balls and the 5 balls where thrown out.’[Enter] • Type ‘Univrsity Avenue’ [Enter]

  13. Grammar & Spell Check • Blue underline  Check Grammar • Red underline  Check Spelling • Right click to see what Word wants to tell you . .

  14. Nonprinting Characters

  15. Show/Hide • Click on the show/hide icon to see where your paragraphs are at. • Characters shown when selecting the show/hide icon will not show up when printing. • ..  indicates that you used two spaces • .  you used one space • Turn it off

  16. Mini Toolbar • Highlight something that you typed • Bring the mouse over it to see the bring up the Mini Toolbar

  17. Formatting & Tools • Text Selection • Font and Font Size • Bold/Italic/Underline • Alignment

  18. Selecting Text • Select a word by double clicking on the word • Select a line by clicking in the selection bar next to the line • Select a sentence by clicking at the beginning of the sentence and dragging till the end of it. • Select a paragraph by triple-clicking in the paragraph!

  19. Font and Font Size • Select the first line • Change font type to any type you want • Change font size to 24 for example

  20. Italics, Bold, Underline • Select Text Use “B” for bold Use “I” for italics Use “U” for underline

  21. Alignment Justified Left aligned Right aligned Centered

  22. Copying, Cutting, and Pasting • Moving Text • Drag and Drop • Copy/Cut & Paste • Demonstrating example . . . • Select your last name and the click and drag it to put it before your first name. • Select your last name and right click and copy and paste it anywhere in the document. (or Ctrl+C Ctrl+V) • Select your last name and right click and cut and past it anywhere in the document. (or Ctrl+X Ctrl+V)

  23. Find and Replace

  24. Setting Margins & Orientation

  25. Cover Pages • Serve to add a more professional look to documents • Are often required later in your academic career • Can set your paper or document apart from others

  26. Adding cover page and page numbers • Inserting a page number. • Insert tab->Header and Footer group->Page Number • Adding a cover page • Insert tab->Pages group->Cover Page • Select a style and replace “Type the document title” with “Floating Buffalo National River” • Press Tab and replace “Type the document subtitle” with “First River Outfitter” • Click on the Author field and replace the content with your name

  27. HEADER AND FOOTER • Go to Insert Tab -> Header / Footer

  28. PAGE BREAK • A soft page break is inserted when text fills an entire page, then continues onto the next page. • A hard page break forces the next part of a document to begin on a new page. • Ctrl + Enter • Insert Tab -> Page Break Show/Hide will let you see these

  29. Check spelling and grammar • Review Tab -> Spelling and Grammar

  30. WATERMARK • A watermark is a text or graphic that displays behind text. • Often used to display a very light logo for a company, and also frequently used to indicate the status of a document. • Design-> Watermark

  31. Word options • Changing word options. • File tab->Options • Click Save on the left of Word Options dialog box. Reduce the time that currently displays next to “Save AutoRecover information every 10 minutes” to 3 • Click Quick Access Toolbar. Click “Print Preview and Print” from the list of commands. Click Add and then OK

  32. Document Presentation • Change Text Appearance • Non-Breaking Spaces and Hyphens • Highlighting Text • Line Spacing And Justification • Tabs and Indent a Paragraph • Borders and Shading • Bulleting and Numbering • Create Columns Text Formatting Features Paragraph Formatting Features

  33. Document Presentation • Style Properties • Modify Heading Style • Outline View • Insert Pictures • Text Wrap • Picture Styles • Graphic Properties Styles Graphical Objects

  34. Questions ?

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