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Improving Teacher Quality Project Director Meeting

Improving Teacher Quality Project Director Meeting. February 24, 2012. Georgia’s Improving Teacher Quality in Higher Education Program University of Georgia http://www.coe.uga.edu/teacherquality/. Project Budgets & Reporting.

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Improving Teacher Quality Project Director Meeting

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  1. Improving Teacher Quality Project Director Meeting February 24, 2012 Georgia’s Improving Teacher Quality in Higher Education Program University of Georgia http://www.coe.uga.edu/teacherquality/

  2. Project Budgets & Reporting Budget report templates are located on the Teacher Quality website under “Project Reporting”. • Projected Expenses Report—Due March 2 by fax or email. http://www.coe.uga.edu/teacherquality/files/2010/08/Projected-Expense-Report-2012-2013.pdf • Actual Expenses Report (quarterly)—Due dates listed on reports. http://www.coe.uga.edu/teacherquality/files/2010/08/PD-1st-Quarterly-Expenditure-Report.Form_.2011-2012.pdf http://www.coe.uga.edu/teacherquality/files/2010/08/PD-2nd-Quarterly-Expenditure-Report.Form_.2011-2012.pdf

  3. Budget Reporting Dates

  4. PD report makes purchase and gets receipt PD turns receipt into department Budget Process Flow Chart Department makes a check request with receipt Business office of PD’s school or division sends request to the grants office Grants office sends invoice for purchases to TQ office Payment to your home institution PD report makes purchase and gets receipt TQ office prepares check request for College of Education to send payment TQ business office sends to Contract & Grants office Accounts payable

  5. PD report makes purchase and gets receipt PD turns receipt into department Budget Process Flow Chart Department makes a check request with receipt Business office of PD’s school or division sends request to the grants office Grants office sends invoice for purchases to TQ office Payment to your home institution PD report makes purchase and gets receipt TQ office prepares check request for College of Education to send payment TQ business office sends to Contract & Grants office Accounts payable

  6. PD report makes purchase and gets receipt PD turns receipt into department Budget Process Flow Chart Department makes a check request with receipt Business office of PD’s school or division sends request to the grants office Grants office sends invoice for purchases to TQ office Payment to your home institution PD report makes purchase and gets receipt TQ office prepares check request for College of Education to send payment TQ business office sends to Contract & Grants office Accounts payable

  7. PD report makes purchase and gets receipt PD turns receipt into department Budget Process Flow Chart Department makes a check request with receipt Business office of PD’s school or division sends request to the grants office Grants office sends invoice for purchases to TQ office Payment to your home institution PD report makes purchase and gets receipt TQ office prepares check request for College of Education to send payment TQ business office sends to Contract & Grants office Accounts payable

  8. PD report makes purchase and gets receipt PD turns receipt into department Budget Process Flow Chart Department makes a check request with receipt Business office of PD’s school or division sends request to the grants office Grants office sends invoice for purchases to TQ office Payment to your home institution PD report makes purchase and gets receipt TQ office prepares check request for College of Education to send payment TQ business office sends to Contract & Grants office Accounts payable

  9. PD report makes purchase and gets receipt PD turns receipt into department Budget Process Flow Chart Department makes a check request with receipt Business office of PD’s school or division sends request to the grants office Grants office sends invoice for purchases to TQ office Payment to your home institution PD report makes purchase and gets receipt TQ office prepares check request for College of Education to send payment TQ business office sends to Contract & Grants office Accounts payable

  10. PD report makes purchase and gets receipt PD turns receipt into department Budget Process Flow Chart Department makes a check request with receipt Business office of PD’s school or division sends request to the grants office Grants office sends invoice for purchases to TQ office Payment to your home institution PD report makes purchase and gets receipt TQ office prepares check request for College of Education to send payment TQ business office sends to Contract & Grants office Accounts payable

  11. PD report makes purchase and gets receipt PD turns receipt into department Budget Process Flow Chart Department makes a check request with receipt Business office of PD’s school or division sends request to the grants office Grants office sends invoice for purchases to TQ office Payment to your home institution PD report makes purchase and gets receipt TQ office prepares check request for College of Education to send payment TQ business office sends to Contract & Grants office Accounts payable

  12. PD report makes purchase and gets receipt PD turns receipt into department Budget Process Flow Chart Department makes a check request with receipt Business office of PD’s school or division sends request to the grants office Grants office sends invoice for purchases to TQ office Payment to your home institution PD report makes purchase and gets receipt TQ office prepares check request for College of Education to send payment TQ business office sends to Contract & Grants office Accounts payable

  13. Allowable Expenses • For allowable expenses, refer to pp. 9-11 in the 2011-12 RFP. • For lodging and meal allowances, refer to the Teacher Quality website under Proposal Information. http://www.coe.uga.edu/teacherquality/files/2010/08/Travel-Reimbursement-Guidelines-Rates-2011.pdf Teacher with sea turtle hatchling on St. Catherine’s Island.

  14. Amending Your Budget • You may shift money from one of three categories Travel, Additional Costs, and Materials & Supplies to the other, as long as the amount is not more than 25%of an individual category. If you need to move more than 25%, please contact the Teacher Quality Office. • Money in Personnel, Support Personnel, Fringe, and Participant Costs may not be moved without permission from the Teacher Quality Office. • Note: Some of the funds you requested may already have been moved from one category to another to comply with budget guidelines.

  15. Questions Related to Budgets & Budget Reporting • What obstacles/challenges have you faced as experienced PDs? • What advice do you have for new PDs? • Other questions? Project I.S.L.E.: Integrated Science Learning Experiences—Summer 2011 Hawai‘i Volcanoes National Park

  16. Project Evaluation • Presenters: Karen DeMeester, Scott Pollack, and Jana Thompson, Program Evaluation Group (PEG), UGA • Evaluator Reports—Due at midpoint of project and conclusion of project. Sample evaluation report located on Teacher Quality website

  17. Project Directors’ Discussion & Support • Participant Recruitment & Retention • How do you make sure participants show up and stay for the duration of the project, as well as participate in follow-up sessions? • How do you coordinate with PDs who are working with the same school district? • What ideas do new PDs have related to recruitment/retention? • Post-Project Publicity • What are ways that you have publicized teachers’ experiences, and project outcomes? • What ideas do new PDs have related to publicity?

  18. Recruitment • Project Postcards—Emailed as a PDF or printed by the Teacher Quality Office (See Clarice Thompson for details.) • Project Brochures—Emailed as a PDF. Send request to Clarice Thompson, cthompso@uga.edu. • Professional Organizations http://www.georgiascienceteacher.org/Default.aspx?pageId=1245603

  19. Project Reporting: Site Monitoring • Site Monitoring –Send us at least two of the three following exhibits. We will accept links or the separate pieces/files. • Edited videos (3-5 min.) and/or pictures (up to 10) • Sample participant testimonies (1 to 3)—videos (3-5 min.), audio files, written reflections • Teacher work samples (e.g., lesson plans, curriculum). Must be website ready. • Note: Please provide brief caption for photos

  20. Project Reporting: Surveys & Reports • Participant Surveys • Initial Survey—To be completed after summer experience. https://www.surveymonkey.com/s/RLZ6JN8 • Follow-Up Survey—To be completed after all follow-up experiences. https://www.surveymonkey.com/s/follow-upSpring2012 • Project Director Reports • Initial Report—To be completed after summer experience. https://www.surveymonkey.com/s/ProjectDirectorInitialReport • Final Report—To be completed at the end of the project period. https://www.surveymonkey.com/s/project-director2012

  21. Required Project Reporting

  22. Questions & Final Thoughts…

  23. Contact Information Clarice Thompson cthompso@uga.edu 706-542-4043 Kathy Thompson Peg Graham kthompso@uga.edugrahamp@uga.edu 706-224-4830 706-621-3935 Feiye Wang, Graduate Assistant wfy275@uga.edu

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