PowerPoint 2010 Level 1 Unit 1 Creating and Formatting PowerPoint Presentations

2. PowerPoint 2010 Level 1 Unit 1Creating and Formatting PowerPoint Presentations Chapter 3Formatting Slides

3. Formatting Slides Quick Links to Presentation Contents • Format a Presentation • CHECKPOINT 1 • Change Slide Background • Change Page Setup • Create Custom Themes • CHECKPOINT 2

4. Format a Presentation • PowerPoint provides a variety of design themes that you can apply to a presentation. • In some situations, the formatting provided by the theme is appropriate. In other situations, you may want to change or enhance the formatting of a slide.

5. Format a Presentation…continued continues on next slide…

6. Format a Presentation…continued

7. Format a Presentation…continued To change the font: • Select the desired text. • Click the Font button arrow in the Font group in the Home tab. • Select the desired font at the drop-down gallery. Font button arrow

8. Format a Presentation…continued • Fonts may be decorative or plain and generally fall into one of two categories: serif fonts or sans serif fonts. • A serif is a small line at the end of a character stroke. • A sans serif font does not have serifs (sans is French for without) and is generally used for titles and headings.

9. Format a Presentation…continued To display the Font dialog box: • Click the Font group dialog box launcher. Font dialog box

10. Format a Presentation…continued • When you select text, the Mini toolbar displays in a dimmed fashion above the selected text. Mini toolbar

11. Format a Presentation…continued To format with Format Painter: • Click the text containing the desired formatting. • Double-click the Format Painter button. • Select or click on the text to which you want the formatting applied. • Click the Format Painter button. Format Painter button

12. Format a Presentation…continued continues on next slide…

13. Format a Presentation…continued

14. Format a Presentation…continued To display the Paragraph dialog box: • Click the Paragraph group dialog box launcher. Paragraph dialog box

15. Format a Presentation…continued To display the Columns dialog box: • Click the Columns button in the Paragraph group in the Home tab. • Click the More Columns option at the drop-down list. Columns dialog box

16. Format a Presentation…continued To display the Format Text Effects dialog box: • Click the Text Direction button or Align Text button in the Paragraph group. • Click the More Options option at the drop-down list. Format Text Effects dialog box

17. Format a Presentation…continued To customize bullets: • Click in the bulleted text. • Click the Bullets button arrow. • Click the Bullets and Numbering option at the drop-down gallery. • At the Bullets and Numbering dialog box, make the desired changes. • Click OK. Bulleted tab

18. Format a Presentation…continued To customize numbering: • Click in the numbered text. • Click the Numbering button arrow. • Click the Bullets and Numbering option at the drop-down gallery. • At the Bullets and Numbering dialog box, make the desired changes. • Click OK. Numbered tab

19. Format a Presentation…continued To apply a Quick Style to a selected placeholder: • Click the Quick Styles button in the Drawing group in the Home tab. • Click the desired style at the drop-down gallery. Quick Styles button

20. Format a Presentation…continued To apply a shape fill to a selected placeholder: • Click the Shape Fill button arrow in the Drawing group in the Home tab. • Click the desired option at the drop-down gallery. Shape Fill button arrow

21. Format a Presentation…continued To apply a shape outline to a selected placeholder: • Click the Shape Outline button in the Drawing group in the Home tab. • Click the desired option at the drop-down gallery. Shape Outline button

22. Format a Presentation…continued To apply a shape effect to a selected placeholder: • Click the Shape Effects button in the Drawing group in the Home tab. • Point to the desired category. • Click the desired option at the side list. Shape Effects button

23. Format a Presentation…continued To change internal margins: • Display the Format Text Effects dialog box. • Select the Text Box option. • Specify internal margins in the Left, Right, Top, and Bottom measurement boxes. measurement boxes

24. Format a Presentation…continued To change the theme colors: • Click the Colors button in the Themes group in the Design tab. • Click the desired option in the drop-down gallery. Colors button

25. Format a Presentation…continued To change the theme fonts: • Click the Fonts button in the Themes group in the Design tab. • Click the desired option in the drop-down gallery. Fonts button

26. CHECKPOINT 1 • Click this button in the Font group to insert a line through the middle of selected text. • Character Spacing • Strikethrough • Change Case • Text Shadow • Display the Font dialog box by clicking this keyboard shortcut. • Ctrl + Alt + D • Ctrl + Shift + D • Ctrl + Alt + F • Ctrl + Shift + F Answer Answer Next Question Next Question • This is a small line at the end of a character stroke. • subscript • superscript • serif • sans serif • To move the insertion point down to the next line without inserting a number, press these keys. • Shift + Enter • Ctrl + Enter • Shift + Spacebar • Ctrl + Spacebar Answer Answer Next Question Next Slide

27. Change Slide Background To change the slide background: • Click the Background Styles button in the Background group in the Design tab. • Click the desired style at the drop-down gallery. Background Styles button

28. Change Slide Background…continued To display the Format Background dialog box: • Click the Background group dialog box launcher in the Design tab. Format Background dialog box

29. Change Page Setup To change the orientation of slides: • Click the Slide Orientation button in the Page Setup group in the Design tab. Slide Orientation button

30. Change Page Setup…continued To display the Page Setup dialog box: • Click the Page Setup button in the Page Setup group in the Design tab. Page Setup dialog box

31. Create Custom Themes • If the default themes, theme colors, and theme fonts do not provide the formatting you desire for your presentation, you can create your own custom theme colors, custom theme fonts, and a custom theme. • The buttons at the right side of the Themes group in the Design tab display a visual representation of the current theme. • If you change the theme colors, the colors are reflected in the small color squares on the Colors button. • If you change the theme fonts, the A on the Fonts button reflects the change.

32. Create Custom Themes…continued To create custom theme colors: • Click the Design tab. • Click the Colors button in the Themes group. • Click the Create new Theme Colors option. • Change to the desired background, accent, and hyperlink colors. • Type a name for the custom theme colors. • Click the Save button. Create New Theme Colors dialog box

33. Create Custom Themes…continued To create custom fonts: • Click the Design tab. • Click the Fonts button in the Themes group. • Click the Create New Theme Fonts option in the drop-down menu. • Choose the desired fonts. • Type a name for the custom theme fonts. • Click the Save button. Create New Theme Fonts dialog box

34. Create Custom Themes…continued To save a custom theme: • Click the Design tab. • Click the More button in the Themes group. • Click the Save Current Theme option. • Type the name for the custom theme. • Click the Save button. Save button

35. Create Custom Themes…continued To edit custom theme colors: • Click the Design tab. • Click the Colors button in the Themes group. • Right-click the desired custom theme. • Click the Edit option. • Make the desired changes. • Click the Save button. Edit option

36. Create Custom Themes…continued To delete custom theme colors: • Click the Design tab. • Click the Colors button in the Themes group. • Right-click the desired custom theme. • Click the Delete option. • Click Yes. Delete option

37. Create Custom Themes…continued To delete custom themes: • Click the Design tab. • Click the More button in the Themes group. • Click the Save Current Theme option. • At the Save Current Theme dialog box, click the desired custom theme. • Click the Organize button. • Click the Delete option. • Click Yes. Save Current Theme dialog box

38. CHECKPOINT 2 • This is the default slide orientation. • expanded • panoramic • portrait • landscape • Theme colors contain how many hyperlink colors? • 1 • 2 • 3 • 4 Answer Answer Next Question Next Question • The Page Setup button is located in this tab. • Home • Insert • Design • View • Create custom themes using buttons in this tab. • Home • Insert • Design • View Answer Answer Next Question Next Slide

39. Formatting Slides Summary of Presentation Concepts • Apply font and paragraph formatting to text in slides • Apply formatting with the Mini toolbar and Format painter • Customize bullets and numbers • Modify theme colors and fonts • Change slide background • Change page setup • Create custom themes including custom theme colors and theme fonts • Delete custom themes