SharePoint 2007 for CS Odessa

1. SharePoint 2007 for CS Odessa

2. Purpose of SharePoint 2007 Gain better control over content. Streamline and implement business processes. Facilitate collaboration in CS Odessa. Provide content management features. Support specific content publishing. Access and analyze large amounts of business data, documents, and people. Supply access to information that is essential to organizational goals.

3. Collaboration

4. SharePoint Collaborates with Microsoft Office 2007 Microsoft PowerPoint Create libraries of presentations and share them automatically on SP site. Microsoft Outlook Take document libraries offline. SharePoint folders displayed as Outlook folders. Microsoft Excel Save and access worksheets using a browser. Maintain and share one central up-to-date version. Microsoft Office SharePoint Designer Create and customize sites and workflows. Create master and content pages with one look and feel .

5. Work More Efficiently and Effectively with Everyone in CS Odessa. Use site templates to collaborate or manage meetings: Help teams within CS Odessa work on projects and documents. Share documents, contacts, tasks, and calendars: Synchronize your SP calendar with your Outlook. Brainstorm with wiki sites: Build an encyclopedia of knowledge, and gather routine information in a format that is easy to create and modify. Anyone can contribute. Receive updates to lists and libraries. Updates to web pages.

6. Manage Projects: Create a Project Tasks list. Update project documentation. Get mobile access to content: View portals, team sites, and lists on your mobile to stay current on team projects and tasks w Send e-mail to SharePoint: Participate in discussions, meetings, and documents on SP. Send emails to SP, list, or library. Manage documents and types of lists offline: Work offline on files in a library and calendars, contacts, tasks, and discussions.

7. Personalization

8. Connect to Coworkers with the Right Skills, Knowledge, and Experience Store and Share Information on your My Site: Store content, links, and contacts. Point of contact for others to find you. Present your skills, roles, colleagues, managers, groups, projects and documents that you are working on. A separate My Site is available for each user of SP 2007. Target Information to Specific Audiences: Display content to specific groups of people. Target any item in a SP list or library to specific audiences. Target site navigation links to audiences. Manage Privacy Settings Restrict who and what you share information with.

9. Content Management

10. SharePoint 2007Content Management Provides the foundation for document management tasks: Versioning Auditing Workflow Extended capabilities to deliver enhanced: document authoring. business document processing. web content management and publishing. records and policy management. multilingual publishing support.

11. Types of Content Management Three types of Content Management: Document Records Web Content

12. SharePoint 2007 andDocument Management Document Management determines how documents in CS Odessa are created, reviewed, published, and accessed. It is important to incorporate policies at every step of a document life cycle, use a centralized repository (to store, manage, and access documents), and to enforce a naming or labeling convention/standard to track documents.

13. Manage Documents in Document Center Create a large scale document management site to support document management scenarios. Support strong content control: Check-out required Major and minor versions Multiple content types Auditing to track changes over time

14. Manage Translations Documents and Processes Create, store, and manage translated documents by providing features that facilitate manual translation process. Translation Management workflow to manage the manual translation process.

15. Convert Documents and Integrate Document Management on the Server Support of server-side conversion of documents from one file format to another. With tight integrations with Office 2007, you start and complete workflow tasks, update properties, insert document labels into documents.

16. SharePoint 2007 andRecords Management Record Management is the process of collecting, managing, and disposing of corporate records in a consistent and uniform format. With SharePoint 2007: Implement information management policies Limit actions on files that are downloaded from sites. Manage records retention in Records Center. Manage email records.

17. SharePoint 2007 andWeb Content Management Design, deploy, and manage enterprise intranet portals, corporate internet web sites, and divisional portal sites. Create and publish web content in a timely manner, to reduce the cost and overhead of managing web sites.

18. Improve Consistency and Efficiency of Site Design Easily establish or change master pages, page layouts, and content pages of an entire site. Master Page: Defines common elements of all pages. Page Layout: Defines the layout for a particular type of content. Customize sites with SP 2007

19. Publish SharePoint Sites More Systematically SP 2007 includes site templates that support specific content publishing needs for new sites, collaboration and publishing portals. Site templates include publishing features, page editing toolbars, and content editor. Associatate workflows, establish publishing schedule for pages, use versioning, and control layout. Customize sites with SP 2007.

20. Create and Update Pages from Web-based Content Editor Content owners can use built-in content editors to create and update pages. Type text, insert hyperlinks and pictures, apply styles and edit underlying HTML.

21. Create and Update Pages from Office 2007 Convert existing Office 2007 documents to web pages. Use Word documents to create Web pages for your site.

22. Create and Maintain Variations of a Site Audiences of Web sites vary by language, geographic region, browsing services, and company types. Manage variatiosn with customizable copies of content from source site. By specifying source site, and multiple target sites, you keep target sites synchronized with the source site.

23. Manage Sites More Effectively with Easy Navigation When site structure is changed, so is the site navigation. When sites, pages, or internal links are updated, they are automatically renamed or deleted in the navigation. Create navigation links to internal resources, pages, documents, sites, intranet portals and internet resources. User views are adapted to user�s permission levels.

24. Manage Sites More Effectively with Easy Navigation(continued) Site Content and Structure page manage both content and structure of SP sites. Manage content by performing actions on sites, lists, and list items. Check out, check in, or publish multiple items at the same time. Easily copy and move other locations. Create, customize, and view authoring reports, and find and view all documents on a site that are pending approval or checked out.

25. Business Processes and Forms

26. Workflow Streamline processes with workflows. Use built-in workflow templates to automate processes. Create custom workflows to streamline collaborative processes. Use electronic forms to collect and validate information that drives internal processes. The automated movement of documents or items through a specific sequence of actions of tasks related to a business process. Workflows can be used to consistently manage common business processes, such as document approval or review.

27. Process and Information Streamline Processes with Workflows Collaborate on documents and manage project tasks by implementing specific processes on documents and items. Collect and Validate Information Using Browser-Based Forms When you publish a form template to SP, you can distribute to the intranet, external web sites, and corporate web-sites. Collect data from customers, partners, suppliers, and vital players of the company.

28. Business intelligence

29. Access Large Amounts of Unstructured Data for Analysis Store reports in a Report Center Share Excel workbooks as interactive reports. Connect SP sites to external data sources. Track key performance indicators. Display information from multiple sources in dashboards. Connect and filter information in a variety of ways.

30. What�s Next:Implementation PlanPerforming Task and Workflow Analysis