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Outlook 2013 Web App (OWA) User Guide

Outlook 2013 Web App (OWA) User Guide. Horizon School Division #205. Table of Contents. How to Logon Opening View Navigation Mail Contacts Calendar. Access your Outlook Web App (OWA) using : mail.hzsd.ca. Open browser and type in URL in address line.

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Outlook 2013 Web App (OWA) User Guide

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  1. Outlook 2013Web App (OWA) User Guide Horizon School Division #205

  2. Table of Contents • How to Logon • Opening View • Navigation • Mail • Contacts • Calendar

  3. Access your Outlook Web App (OWA) using: mail.hzsd.ca Open browser and type in URL in address line

  4. Login into your Outlook Web App using your Windows Username and Password.

  5. Opening View in IE 10 Navigation Bar Settings New Mail Button User’s name Folder pane Email message Selected message (highlighted) Reading pane Selected View Pane

  6. Navigation Bar • Mail – for managing your mail • Calendar – for managing Calendar • People – allows you to create groups for sending messages • Tasks – Current To do list

  7. MAIL

  8. Reading Email New Mail Button Folder pane Email message Selected message (highlighted) Selected View Pane Reading pane

  9. Folder Pane Create and Navigate between folders • Favorites section: add frequently used folders from Name folder • Use Drag and Drop

  10. Folders – Public Folders Right-Click Favorites & Select “Add Public Folder” “Horizon Staff” should be listed unless you have already added it

  11. Folders - Inbox

  12. Folders - Drafts

  13. Folders – Sent Items

  14. Folders – Deleted Items

  15. Selected View Pane Selected View Pane

  16. Selected View Pane • The message displayed in the Reading pane is highlighted • The RedX is for Deleting the message • The check mark indicates the message is being viewed • The Flag allows you to mark the message for follow up • The blue bar indicates unread message

  17. Selected View: Context menu • Right click on any message in this view to reveal the context menu • Some options are: • Delete • Move: To move the message to other folder • Flag for follow up

  18. Reading Pane – Displays Selected Email Message • Subject • Sender • Recipient • Message

  19. Selected View: Message Status Bar • Flagged messages All messages All messages to recipient Unread messages

  20. Creating a New Message Click the New Mail Button to generate a message. Email Form appears

  21. …Creating a New Message… • Add the Cc and Subject matter information if applicable • Type your Message in the body of the pane • Click on Send button if new message

  22. Replying to Email Actions Email message Selected message (highlighted)

  23. Replying to an Email Message: (Before Clicking Reply)

  24. Replying to a Message:(After Clicking Reply) • Add the Cc and Subject information if applicable • Type your message in the body of the pane • Click on Send button if new message • Also have Discard & Insert options Send button

  25. Replying to an Email Message • To gain access to more commands, click the Window button in the upper right corner of the Reply message

  26. Outlook Auto-saves Drafts If you walk away in the middle of an email, Draft notice will appear

  27. People

  28. People View Delete contact New Contact Button Contacts menu bar Edit contact Contact List view Pane Selected Contact View Pane Folder Pane

  29. Contacts List Options Contact list options People search Contacts menu bar • Can list contacts by: • First name • Last name • Company etc. • Contact menu lists options: • All contact types • People • Groups

  30. Adding Contacts • To add contacts, click • The following box appears • Click on contact

  31. Adding Contacts • Complete the information requested • Click + button to add information • Click Save

  32. Contacts View Added Contacts

  33. Contacts – Address Books Groupwise Personal Address Book Groupwise Global Address Book

  34. Adding Groups • To add contacts, click • The following box appears • Click on group

  35. Adding Groups cont. • Type the Group name and Enter • Type group member email address • Outlook populates email as you type • Type Enter • Save group Form for adding Groups

  36. View Added Group Added Group

  37. Contact Menu Bar Views

  38. Sending Group Emails Click on Mail icon

  39. Sending Group Emails(View after clicking on mail icon) Complete Subject Type email Click Send Note:The To address is already filled in

  40. Calendar

  41. Managing Calendar • Outlook has the following calendar views: • Day • Work Week • Week • Month

  42. Monthly Calendar view

  43. Weekly Calendar View

  44. Work Week Calendar View

  45. Daily Calendar View

  46. Scheduling a Calendar Event • Click New Event • Enter Event Information in the form that appears

  47. Scheduling Repeat Options To add attendees Click + Sign Repeat Options

  48. Scheduling a Calendar Event: Attendees • Select attendees by clicking + sign • Can select individuals or groups • Click OK

  49. Scheduled Event Calendar Entry Received request to Join event

  50. Tasks

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