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Email Etiquette

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gerik
12 diapositives · 1.4K Views · Jul 25, 2012

Email Etiquette. How to send messages the right way Lauren Colwell Bath County Middle School. Keep It Professional. When writing to your teacher, do not use their first name. Greet them politely in the email: Dear Mrs. Colwell:. Use the subject line wisely

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  1. Email Etiquette How to send messages the right way Lauren Colwell Bath County Middle School

  2. Keep It Professional When writing to your teacher, do not use their first name. Greet them politely in the email: Dear Mrs. Colwell:

  3. Use the subject line wisely • Add a brief, accurate subject line to your email. • It’s a good idea to state which class and assignment your email is about. Be specific yet concise. Subject: 1st period Career essay or Subject: 4th period PowerPoint

  4. KISS – Keep It Short & Simple • Rambling on and on in an email about the reasons, excuses and the circumstances surrounding your assignment being late will not help you. • State the problem or request right away. Dear Mrs. Colwell: I would like to hand in my essay on Monday as I will be absent from your class on Friday.

  5. Do not use all capital letters • When you use ALL CAPS it conveys the feeling of anger or SHOUTING to most people! • Also, do not use too many exclamation points!!!! DEAR MRS. COLWELL: I CAN’T POSSIBLY GET MY PROJECT DONE BY FRIDAY!! THERE’S JUST NOT ENOUGH TIME FOR ME TO GET IT DONE!!!

  6. Use an appropriate font and size I prefer Times New Roman or Calibri in a 11 or 12pt font size. This is Times New Roman. This is Calibri. This is not. Neither is this. Nope. Don’t think so.

  7. Do not use abbreviations or slang • An email is not the same as texting. Don’t use abbreviations. • Don’t use slang words when writing an email to a teacher or adult. hey mrs.colwell i just can’t get it 2gether 2 get all my stuff dun this week. Could u cut me some slack on the due date 4 tht essay?

  8. Read over your emails before you send them • Make sure you have no spelingerrrors or grammaticalemisteaks • Be sure you have not made your email too emotional or angry. Dear Mrs. Caldwell: I am just tearing my hair out trying to figure out how to tell you that I can’t finish my project in time. I am totally freaking out!!!

  9. Sign off with your full name • You should sign off with your full name, and not a nickname when writing to a teacher or professor. Sincerely, Joseph Schmo

  10. Carefully decide who will see your email • Be careful not to click on “Reply All” when you do not want everyone to see your reply.

  11. Keep It Polite! • Be polite – do not use insulting language. • If you are upset, wait until you have calmed down to send an email.

  12. An appropriate example Subject: 1st period Top Five Careers Research Project Dear Mrs. Colwell: I will be absent from your class tomorrow when this assignment is due, so I am submitting it to you today. Thank you. Sincerely, Joe Schmo