Long Reports

2. To learn how to Use your time efficiently when you write reports. Set up the parts of a full formal report. Reduce legal liability. Long Reports

3. Start by answering these questions: I’ve never written anything so long. How should I organize my time? How do I create each of the parts of a formal report? Long Reports

4. Parts of a Full Formal Report • Cover • Title Page • Letter of Transmittal • Table of Contents • List of Illustrations • Executive Summary • Report Body • Conclusions • Recommendations • Notes or Works Cited • Appendixes

5. To Write Better Reports • Think about the parts of the report before you start writing. • Begin writing parts as soon as you can—even out of sequence. • Spend the most time on sections that support your recommendation.

6. Format for Transmittals • Tell when and by whom the report was authorized and its purpose. • Summarize conclusions and recommendations. • Indicate how you solved minor problems, if any. • Point out any additional research. • Thank the reader and offer to answer questions.

7. Introduction Sections • Purpose • Scope • Limitations • Assumptions • Methods

8. Executive Summary • Tells the reader what the document is about. • In the first paragraph, identify the report’s recommendation or main point. • In the body, identify major supporting points. Include all of the information decision-makers need.

9. Executive Summary continued • If you have conducted surveys or interviews, briefly describe your methods.

10. Conclusions and Recommendations • Conclusions • Summarize points made in the body of the report. • Recommendations • Are action items that would solve or partially solve the problem. • If a recommendation seems difficult or controversial, give a brief paragraph of rationale.