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I ntegrated R esource I nformation S ystems – The IRIS PROJECT

I ntegrated R esource I nformation S ystems – The IRIS PROJECT. Report to the Board of Trustees Finance Committee Phyllis Nash, Project Director June 22, 2004 . What is the IRIS Project?. IRIS Project (Integrated Resource Information Systems)

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I ntegrated R esource I nformation S ystems – The IRIS PROJECT

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  1. IntegratedResource Information Systems – The IRIS PROJECT Report to the Board of Trustees Finance Committee Phyllis Nash, Project Director June 22, 2004

  2. What is the IRIS Project? IRIS Project (Integrated Resource Information Systems) The replacement of existing financial, human resource, student, and inventory computer-based management systems with an integrated software application that will enhance service and add functionality (ERP). A 4-6 year, 40 million dollar project that will touch every part of the University

  3. What will IRIS replace? Applications in the following areas: Phase 1: Student Information System Financial Resources Systems Human Resources System Supply Chain Management Phase 2 Time and Attendance Document Management and Imaging Grants and Contracts System Development/Advancement System

  4. Why does this need to be done and why now? • Technology environment is obsolete • Inability to maintain the current systems • Lack of capacity of the current systems • Difficulty in remaining compliant with regulations • Poor integration of systems • Business processes are out of date • Lack of access to information • Information is not available • Information is not easily accessible • Service is ineffective and inefficient

  5. IRIS Software SAP “The best run universities run SAP”

  6. Integration of work Workflow Real-time processing and reporting Same look and feel for all applications Web access Self-service (students and employees) Built-in best practices for processes Opportunity for ongoing improvement What will the SAP software allow?

  7. Implementing SAP – The ASAP Methodology We are here. Phase 1

  8. Project Preparation – Current initiatives • Completing Chart of Accounts Project • Creating and Training the Project Team • 55 functional and technical staff members • Selecting the Implementation Partner(s) • University will lead the installation with knowledge transfer from consultants • Reviewing Business Processes • Identifying Reports and Interfaces • Developing Change Management and Communication Plans and a Decision-Making Model • Renovating Space

  9. Broadway bldg

  10. Implementing SAP – The ASAP Methodology Phase 1 6 months 12-18 months

  11. For more information www.uky.edu/IRIS

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