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Capitol Area Council Boy Scouts of America

Capitol Area Council Boy Scouts of America. Philmont 2005 Council Contingent Contingent Advisor: Sid Covington 380-9083, 925-1231 (cell) sid_c@swbell.ne t Scout Advisor: Martin Payne 926-6363 x16 mpayne@bsacac.org http://www.sccovington.com/philmont. Tonight. Travel Information Schedule

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Capitol Area Council Boy Scouts of America

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  1. Capitol Area Council Boy Scouts of America Philmont 2005Council Contingent Contingent Advisor:Sid Covington380-9083, 925-1231 (cell) sid_c@swbell.net Scout Advisor:Martin Payne926-6363 x16mpayne@bsacac.org http://www.sccovington.com/philmont

  2. Tonight • Travel Information • Schedule • Uniform • Packing • Financial • Paperwork • Registration • Youth Protection • Contact Information • Duty Roster/Equipment • Duffle Bags & Maps 2005 Trek Final Meeting

  3. Westgate MallWhole Earth Provision Co.Parking Lot Bus 1 Bus 2 Beall’s Whole Earth Provision Co. CentralMarket CavenderBoots Travel Information • Austin to Philmont: • Departure Date: Tuesday, June 21/Sunday, July 3, 6:00 am • Meet 5:00am at Whole Earth parking lot (Westgate Mall, 4477 S Lamar) • Class-A Uniform • Busses Depart at 6:00amREGARDLESS! • Lunch in Lubbock – Texas Tech University Stangel/Murdough Dining Hall • Dinner in Las Vegas, NM – Highlands University of New Mexico (no bathrooms in dining hall) • Arrive at the Philmont Welcome Center ~9:30 pm (MDT) • Overnight in Tent City or trail tents (Advisors — have your tent counts ready) • Philmont to Austin: • Return Date: Monday, July 4/Saturday, July 16, ~11:00 pm • Packlines at Welcome Center at 5:00 am — check out of tent city • Class-A Uniform • Dining hall for “continental” breakfast at 5:45 am • Depart Philmont ~6:30 am (MDT) • Lunch in Clovis, NM – CiCi’s Pizza • Dinner in Abilene – McMurry University, Mabee Dining Hall • Arrive Whole Earth parking lot (Westgate Mall) ~10:30 – 11:00pm 6:00 ~5:30 Pack lines on store side 2005 Trek Final Meeting

  4. Facts of Contingent Bus Life • Busses break! • VCRs • Air conditioners • Window shades • Cargo doors • It can get hot on a full bus! Particularly on the trip home (afternoon Texas heat). • Everyone drinks/eats more snacks on way to Philmont than the way home! • Bathrooms fill up! • Bus drivers take breaks — we don’t! 2005 Trek Final Meeting

  5. Bus Leaders Bus Assignments Bus Leaders meet to purchase drinks & snacks. June 18 2005 Trek Final Meeting

  6. General Information • Bring books, CD-players, radios, Gameboys, iPod’s, etc. (with earphones) for bus trips & base camp. • Bus Leaders will bring snacks & coolers with drinks (water) & snacks — no personal food. • Bus Leaders will bring movies for bus VCR’s (use good judgment in selecting). • Everything must be in duffle bags & backpacks. • Will leave your “stuff” (in your duffle bags) in lockers at Philmont while on trail. • Can leave “valuables” in envelopes in locked vault in Finance (cash, credit cards, key to locker, etc.) 2005 Trek Final Meeting

  7. Uniform • Wear Class-A Uniform while traveling & for base camp activities (meals, chapel services, campfires). • Can remove uniform shirt & wear crew tee shirt while bus is moving — Class-A when off bus. • Applies to all participants — youth and adults. • Class-A Uniform: • Troop-based crews: • Tan uniform shirt • Scout belt • Scout long pants -or-Scout Shorts with Scout socks • Venturing Crew-based crews: • Green uniform shirt • Crew’s “official” pant (long or short) • Crew’s “official” socks (with shorts) • Crew’s “official” belt Will leave in duffle bag in locker while on trail. 2005 Trek Final Meeting

  8. Trek Schedule: • Day 0 — Travel — Austin to Philmont – CHQ and/or Tent City (Tuesday, 6/21 or Sunday, 7/3) • Day 1 — Camping HQ/Tent City — (6/22 or 7/4) • Financial Check-in • Medical Re-check • Equipment shakedown* • Museum tours (optional) • Day 2 — Depart CHQ/1st Day on trail(6/23 or 7/05) • Day 3 —2nd Day on trail, first full day (6/24 or 7/06) • Day 4 — 3rd Day on trail, Ranger Departs am(6/25 or 7/07) …… (hike between camps, participate in programs) • Day 11 — Last Full Day on trail(7/2 or 7/14) • Day 12 — Return to Camping HQ/Tent City(7/3 or 7/15) • Return equipment • SHOWERS! • Souvenirs • Day 13 — Travel — Philmont to Austin(7/4 or 7/16) Meet Your Ranger Logistics (bring wall map & V.V. map) Services (food, equipment) Crew Photo* Opening Campfire * may do morning of Day 2 • Ranger Training: • Hiking techniques • Campsite setup • Cooking • Water purification • Navigation • … Financial Checkout Trip to Cimarron Closing Campfire 2005 Trek Final Meeting

  9. Financial Policies/Information • All crews are fully paid! Thank You! • We are within budget! • Participants need personal money for: • Snacks at Camping Headquarters (before/after). • Souvenirs at Tooth of Time Trading Post.“Campers spend an average of $100 at Philmont’s trading posts. If major items such as jackets are desired, more money will be needed.” • Backcountry (~$20, small bills): • Shotgun shooting — additional shots • Fishing license — $1.50 (youth), $9-$40 (adult) • Snacks (healthy) • Fuel • Trip to Cimarron — any meals there Root Beer in the Cantina’s!!! $20.00 $12.00 2005 Trek Final Meeting

  10. Paperwork Checklist for Crews 2005 Trek Final Meeting

  11. Crew Advisor Responsibility: • All participants are registered members of the Boy Scouts of America. • All adults (18 or older) with Boy Scout troop based crews — and — All adults (21 or older) with Venturing Crew based crews — must be: • Registered as adult leaders • Current (3 years) in Youth Protection Can take the on-line Youth Protection course on the Council website. 2005 Trek Final Meeting

  12. Contact Information • Parent/Family Information Letter: • Each advisor make copies for participant families • Discusses Uniform while traveling/base camp • Includes telephone numbers for emergencies • Complete Travel information • Information about money, packing, and manners • Phone numbers: • Sid Covington: • Cell: (512) 925-1231 • Eagle Nest, New Mexico: (505) 377-6820 • Philmont: (505) 376-2281 All this information is on the Contingent website. 2005 Trek Final Meeting

  13. Everybody pitches in. This is a TEAM! Duty Roster: • Prepare duty roster before leaving for Philmont. • Make copies for all participants (laminate). • Website has tool (Excel) & Philmont version. • Crew Decisions: • All participantsshare work equally? • Tentmates • Skill level • Crew Leader? • Adults? 2005 Trek Final Meeting

  14. 14 pins 10 pins Equipment • Philmont-issued: • Cooking gear • Food • Tents • Crew provided: • Backpacking Stoves • Tent pins • Bear bags/rope • Water purifier (Micro Pur) • Dining fly & poles Coffee isn’t included in food packages. Pick up at Advisor’s meeting in base camp Day 1. Bring extra rope & carabineers if you are going into the Valle Vidal. • Ground cloths • First Aid Kit • Water containers (collapsible) 2005 Trek Final Meeting

  15. Good rain gear! Rain suit — no ponchos! Backpack —with rain cover Over-the-ankle boots Sleeping bagwith pad & sleeping clothes Shorts & crew tee shirt(s) Lots of socks — liners & outer Camera Spices Bowl, spoon, cup Water bottles (3 - 1 qt) Pocketknife Flashlight Compass & maps Rope/Cord Stuff sacks for dining fly & poles, ½ tent, tent pins, bear bag contents Long pants, long-sleeve shirt What kind of personal “stuff” do we need to take? This is the REALLY important stuff! You really don’t need all that stuff! GPS recommended ifgoing to Valle Vidal. Load campsite & intermediate waypointsbefore leaving home. 2005 Trek Final Meeting

  16. Duffle Bags/Council Strips • Duffle Bags: • Have a few bags for sale, $25.00 each • Patches: • Have a few CSP’s for sale • Have Contingent patches for sale • Bring backpack & duffle bag ONLY!Don’t bring anything else on bus! Everything must fit into duffle bag while on trail. Duffle bag will be stored in locker while on trail. • Bring one padlock per crew for locker. $3.00 each for participants$5.00 each for others 2005 Trek Final Meeting

  17. Advisors:bring the wall map with you for check-in! Only take two sets of maps on the trail with you! Maps — one topo map set per person Sister Crews 2005 Trek Final Meeting

  18. Questions? It will be 5:00 in the morning before you know it! Philmont! Here we come! 2005 Trek Final Meeting

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