Steps to completing a recruitment: electronic and paper; new hire orientation

1. Completing the Hiring Process Steps to completing a recruitment: electronic and paper; new hire orientation

2. Steps to completing a hire: There are two required steps to complete the hiring process: • Electronic signatures • New hire paperwork

3. Step 1: electronic signatures: • On People Admin, the applicant must be sent back through the Department to get electronic approvals • Log into People Admin, the position should be on the front page waiting for approval. If it is not there select ‘Active Postings’ and find the correct position number • Select ‘View’ under the classification title

4. Approval of an applicant on People Admin:

5. To get to the approval page: • The website will default to the applicant page • After reviewing the selected candidate, scroll to the bottom of the page and select ‘View Posting Summary’ • This will take you to the approval page, where the radial buttons are located

6. To get to the approval page:

7. Approving to next level: • Select the radial button that corresponds with the next level within the hiring department’s hierarchy (ex. Applicant to Dean/Director) • When the correct level is chosen, select ‘Continue’ and ‘Confirm’ on the following page

8. Electronically approving the applicant:

9. Approval of applicant: • When sending the applicant to the next level on People Admin, the system electronically dates and “signs” the position for you • The top level of approval (VP/Provost or Dean/Director) should resubmit the applicant to Human Resources by selecting the radial button ‘Applicant to HR’

10. Electronic signature:

11. Step 2: new hire paperwork • The PAF (Personnel Action Form) must be completed; for questions regarding the completion of a recruited employee’s or new temporary employee’s PAF contact the Employment department • For all other general PAF inquiries contact Processing & Records at 297-3058 • The Personnel Action Form should contain a minimum of two signatures

12. Additional recruitment paperwork: Complete any other applicable paperwork. This includes but is not limited to: • Applicable Offer Letter (AMP, SP, grant funded/time limited, acting, interim, temporary, etc) • Completed Veteran’s Preference form for each qualified veteran in pool, if applicable (SP only). If required, the Veteran’s Preference form will be attached to the final pool email notification • Voluntary demotion letter, if applicable • Position Job Identification form (exempt temporary employees only) or Acknowledgement of Maximum Hours Worked per Week form (non-exempt temporary employees only)

13. Filling the position: • After the PAF and other forms are complete forward them to Human Resources, Attn. Employment Office ADM 102 • When all of the forms are received, Employment will fill the recruitment in People Admin • This action will generate automatic emails to all of the other applicants, informing them the position has been filled

14. Example of email notification to applicants: Thank you for your interest in employment opportunities with Florida Atlantic University. We appreciate the time and effort you've taken to present your qualifications to us, however we have identified a candidate whose work experience and credentials more closely meet the needs of the University at this time. We welcome future opportunities to consider your application for positions of interest that you may qualify for. Thank you for considering Florida Atlantic University. Best wishes to you for success in your career endeavors.Human Resources

15. New hire orientation: • If an employee is new to the University he/she must attend new hire orientation on their first day of employment • New hires may refer to their letter of offer for complete information on his/her first day of employment • He/She should be prepared to provide proof of eligibility to work in the United States through the I-9 form • After completing sign-in, the employee’s assignment will be entered into the payroll system

16. New hire orientation: New employees should be prepared for orientation by bringing the following items with them on their first day of employment: • I-9 documents to provide proof of eligibility to work in the United States (including his/her social security card) • Voided check for direct deposit • Current vehicle registration, if planning to obtain a parking permit

17. New hire orientation: • Orientation is held in the Human Resources Conference Room (report to ADM 102) on Mondays from 9am-4pm, unless there is a holiday in which case orientation will be held the following business day • Attendees are encouraged to arrive no later than 8:45am • New hires should stop at the Information Booth at the first entrance off of Glades Road in order to obtain a temporary parking pass for the day, prior to reporting to orientation • If orientation is cancelled, new hires should still report to Human Resources to complete their new hire paperwork; however, the new employee will need to return to Human Resources the following week for orientation

18. New hire orientation: • If the candidate is moving from a temporary position to an AMP or SP position, they must attend benefits orientation from 1pm-4pm only • If the candidate is moving from SP to AMP position, they should contact the Benefits & Retirement department to review additional options