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EMS Budgeting – FY 12

EMS Budgeting – FY 12. Kim Harvey Winter Conference - 2010. EMS Budget Highlights. Creates separate budget area Copies current pay/deduction information into budgeting area Position Control (HMS) vacancies can copy into EMS budget

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EMS Budgeting – FY 12

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  1. EMS Budgeting – FY 12 Kim Harvey Winter Conference - 2010

  2. EMS Budget Highlights • Creates separate budget area • Copies current pay/deduction information into budgeting area • Position Control (HMS) vacancies can copy into EMS budget • Allows changes to employee pay and deduction information to project budget

  3. EMS Budget Highlights • Budget salary and fringe benefits • Wage Projection and Account Distribution reports • Mass update pay tables • Budget pay tables copy into “live” files • Budget amounts copy to FMS proposed budget

  4. 11/23/99 FY WEST VIRGINIA TEST CLIENT 16:51:29 QPADEV0007 ACS PRODUCTION WORK AREA FOR PUTNAM COUNTY DATA Ref: ACS.002 .01 MENU PAY100: PAYROLL OPTIONS AND CODES 1. Payroll Options and Defaults . . . . . .. . . . . . . . . . . . PAY.100 2. Absence/Leave Codes . . . . . . . . . . . . . . . . . . .. . . . . PAY.121 3. Payroll Group Codes . . . . . . . . . . . . . . . . . . . . . . . . PAI.122 4. Deduction/Contribution Codes . . . . . . . . . .. . . . . . PAY.122 5. Pay Table Codes . . . . . . . . . . . .. . . . . . . . . . . . . . . PAY.125 6. Addenda Codes . . . . . . . . . . . .. . . . . . . . . . . . . . . . PAY.127 7. Job Codes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . PAY.124 8. Termination Codes . . . . . . . . .. . . . . . . . . . . . . . . . PAY.130 9. Category Codes . . . . . . . . . . .. . . . . . . . . . . . . . . . EIS.121 10. Payroll Calendar Definition . . .. . . . . . . . . . . . . . . PAY.110 11. Location and Job Code Restriction . . . . . . . . .. . . PAY.120 12. Payroll Check Header . . . . . . . . . . . . . . . . . . . . . PAY.160 13. LOCATION CODES AND CODE LISTINGS . PAY130 MENU 14. Tax Information Maintenance--States Required . TAX.100 15. Build EMS Client File Members . . . . . . . . . . . . . EIS.000 More... Option or Menu Item

  5. 11/23/99 FY WEST VIRGINIA TEST CLIENT 16:48:36 QPADEV0007 ACS PRODUCTION WORK AREA FOR PUTNAM COUNTY DATA Ref: ACS.002 .01 MENU PAY900: NEW YEAR/YEAR END PROCESSING 1. Build EMS Client File Members . . . . . .. . . . . . . . . .. . EIS.000 2. Fiscal or Calendar Year-End Processing . . . . . . . . . . PAY.810 3. Fiscal or Calendar Year Absence/Leave Accrual . . . . . PAY.831 4. Employee Contracts Initialization . . . . . . . . . . . . . . . . PAY.875 5. Recalculate Assignment Contract Amounts . . . . . . . .. PAY.876 6. Assignment Step Increment/Change Dates . . . . . . . .. PAY.840 7. Copy Assignments From Prior Year . . . . . . . . . . . . .. PAY.881 8. Copy Prior Year Setup . . . . . . . . . .. . . . . . . . . . . . . . . PAY.880 9. Copy Voluntary Deductions from Prior Year … . . . . PAY.882 10. Absence Posting - Non Payroll Run . . . . . . . .. . . . . . PAI.885 11. MISCELLANEOUS PAYROLL PROCEDURES .. PAY910 MENU 12. YEAR-END W-2 REPORTING . . . . . . . . .. . . . . . FRS000 MENU 13. Absence Posting - Non Payroll Run . . . . . . . . . . . . . PAI.980 89. Change Assignment More... Option or Menu Item

  6. 11/23/99 FY 00 WEST VIRGINIA TEST CLIENT 16:59:21 QPADEV0007 EMS Copy Prior Year Setup Ref: PAY.880P.01 Selections: Leave and Absence Codes . . . . . . . . Y Deduction Codes . . . . . . . . . . . . . . . Y Job Codes . . . . . . . . . .. . . . . . . . . . . Y Pay Table Codes . . . . .. . . . . . . . . . . Y Addenda Codes . . . . . . . . . .. . . . . . . Y U.S. Bond Codes . . . . . . . . . . . . . . . Y U.S. Bond Employee Information . . Y Docks . . . . . . . . . . . . . . . . . . . . . . . . N Payroll Group Codes . . . . . . . . . . . . Y Calendar Codes. . . . . . . .. . . . . . . . . Y Warning - Running this program will replace all data for files selected. This will also update Account Code Format Changes if found in FMS F3=Exit F5=Reset F12=Cancel Cancel? N

  7. 11/23/99 FY WEST VIRGINIA TEST CLIENT 16:48:36 QPADEV0007 ACS PRODUCTION WORK AREA FOR PUTNAM COUNTY DATA Ref: ACS.002 .01 MENU PAY900: NEW YEAR/YEAR END PROCESSING 1. Build EMS Client File Members . . . . . .. . . . . . . . . .. . EIS.000 2. Fiscal or Calendar Year-End Processing . . . . . . . . . . PAY.810 3. Fiscal or Calendar Year Absence/Leave Accrual . . . . . PAY.831 4. Employee Contracts Initialization . . . . . . . . . . . . . . . . PAY.875 5. Recalculate Assignment Contract Amounts . . . . . . . .. PAY.876 6. Assignment Step Increment/Change Dates . . . . . . . .. PAY.840 7. Copy Assignments From Prior Year . . . . . . . . . . . . .. PAY.881 8. Copy Prior Year Setup . . . . . . . . . .. . . . . . . . . . . . . . . PAY.880 9. Copy Voluntary Deductions from Prior Year … . . . . PAY.882 10. Absence Posting - Non Payroll Run . . . . . . . .. . . . . . PAI.885 11. MISCELLANEOUS PAYROLL PROCEDURES .. PAY910 MENU 12. YEAR-END W-2 REPORTING . . . . . . . . .. . . . . . FRS000 MENU 13. Absence Posting - Non Payroll Run . . . . . . . . . . . . . PAI.980 89. Change Assignment More... Option or Menu Item

  8. 11/23/99 FY WEST VIRGINIA TEST CLIENT 16:48:36 QPADEV0007 ACS PRODUCTION WORK AREA FOR PUTNAM COUNTY DATA Ref: ACS.002 .01 MENU PAY900: NEW YEAR/YEAR END PROCESSING 1. Build EMS Client File Members . . . . . .. . . . . . . . . .. . EIS.000 2. Fiscal or Calendar Year-End Processing . . . . . . . . . . PAY.810 3. Fiscal or Calendar Year Absence/Leave Accrual . . . . . PAY.831 4. Employee Contracts Initialization . . . . . . . . . . . . . . . . PAY.875 5. Recalculate Assignment Contract Amounts . . . . . . . .. PAY.876 6. Assignment Step Increment/Change Dates . . . . . . . .. PAY.840 7. Copy Assignments From Prior Year . . . . . . . . . . . . .. PAY.881 8. Copy Prior Year Setup . . . . . . . . . .. . . . . . . . . . . . . . . PAY.880 9. Copy Voluntary Deductions from Prior Year … . . . . PAY.882 10. Absence Posting - Non Payroll Run . . . . . . . .. . . . . . PAI.885 11. MISCELLANEOUS PAYROLL PROCEDURES .. PAY910 MENU 12. YEAR-END W-2 REPORTING . . . . . . . . .. . . . . . FRS000 MENU 13. Absence Posting - Non Payroll Run . . . . . . . . . . . . . PAI.980 89. Change Assignment More... Option or Menu Item

  9. 9/28/99 FY WEST VIRGINIA TEST CLIENT 15:54:49 QPADEV0009 ACS PRODUCTION WORK AREA FOR PUTNAM COUNTY DATA Ref: ACS.002 .01 MENU EMS000: EMPLOYEE MANAGEMENT SYSTEM 1. PAYROLL OPTIONS AND CODES . . . . . . . . . ……... PAY100 MENU 2. EMPLOYEE OPTIONS AND CODES . . . . . . . . . …….. EIS100 MENU 3. DIRECT DEPOSIT OPTIONS AND CODES . . . . . . ….PAY110 MENU 4. EMPLOYEE BONDS SYSTEM . . . . . . . . . . . . ………...PAY120 MENU 5. EMPLOYEE RECORDS SYSTEM . . . . . . . . . . . ……... PAY300 MENU 6. EMPLOYEE BALANCES . . . . . . . . . . . . . ……………. PAY360 MENU 7. EMPLOYEE ATTENDANCE SYSTEM . . . . . . . . ….. PAY400 MENU 8. CAFETERIA BENEFITS SYSTEM . . . . . . . . . . ……….CBS000 MENU 9. PAYROLL PROCESSING SYSTEM . . . . . . . . . …….. .PAY600 MENU 10. PAYROLL ENCUMBRANCE SYSTEM . . . . . . . . . ... PRE600 MENU 11. BUDGET FORECASTING SYSTEM . . . . . . . . . ….... . PBF000 MENU 12. NEW YEAR/YEAR END PROCESSING . . . . . . . . ....PAY900 MENU 13. YEAR-END W-2 REPORTING . . . . . . . . . . ………... FRS000 MENU 89. Change Assignment More... Option or Menu Item

  10. 9/28/99 FY WEST VIRGINIA TEST CLIENT 16:00:11 QPADEV0009 ACS PRODUCTION WORK AREA FOR PUTNAM COUNTY DATA Ref: ACS.002 .01 MENU PBF000: BUDGET FORECASTING SYSTEM 1. BUDGET FORECASTING SETUP AND REMOVAL . . . . PBF900 MENU 2. BUDGET FORECASTING CODES . . . . . . . . . …………... PBF100 MENU 3. BUDGET FORECASTING EMPLOYEE INFORMATION . PBF300 MENU 4. BUDGET FORECASTING LISTINGS AND REPORTS . . . PBF500 MENU 89. Change Assignment 90. Exit ACS Option or Menu Item

  11. 9/28/99 FY WEST VIRGINIA TEST CLIENT 16:05:20 QPADEV0009 ACS PRODUCTION WORK AREA FOR PUTNAM COUNTY DATA Ref: ACS.002 .01 MENU PBF900: BUDGET FORECASTING SETUP AND REMOVAL 1. Copy Current Client Member to Budget Member ………….... PBF.910 2. Copy Vacant/Open Positions to Budget Member ……………. PBF.930 3. Remove All Budget Members for Current Client …………….. PBF.920 4. Budget Forecasting--Assignment Step Increment …………….. PBF.840 5. Pay Table Amounts--Mass Update/Listing . . ……………….. PBF.925 6. Copy Budget Forecasting Pay Tables . . . . ………………….. PAY.855 7. Budget Forecasting--Reset Table Amounts . . ……………….. PBF.876 89. Change Assignment 90. Exit ACS Option or Menu Item

  12. 9/28/99 WEST VIRGINIA TEST CLIENT 16:37:11 QPADEV0009 EMS Copy Current Client Member to Budget Member Ref: PBF.910P.01 Press ENTER to continue with the copying of current client members.......... Cancel? N

  13. 9/28/99 FY WEST VIRGINIA TEST CLIENT 16:38:05 QPADEV0009 ACS PRODUCTION WORK AREA FOR PUTNAM COUNTY DATA Ref: ACS.002 .01 MENU PBF900: BUDGET FORECASTING SETUP AND REMOVAL 1. Copy Current Client Member to Budget Member …………. PBF.910 2. Copy Vacant/Open Positions to Budget Member ………….. PBF.930 3. Remove All Budget Members for Current Client ………….. PBF.920 4. Budget Forecasting--Assignment Step Increment ………….. PBF.840 5. Pay Table Amounts--Mass Update/Listing . . . ……………. PBF.925 6. Copy Budget Forecasting Pay Tables . . . . . ………………. PAY.855 7. Budget Forecasting--Reset Table Amounts . . . …………….. PBF.876 89. Change Assignment 90. Exit ACS Option or Menu Item

  14. 9/29/99 FY 00 WEST VIRGINIA TEST CLIENT 16:24:36 QPADEV0009 EMS Copy Vacant/Open Positions to Budget Member Ref: PBF.930P.01 Copy Vacant Positions Only ? Y Copy Open Positions Only ? N Copy both Vacant and Open Positions ? N Cancel? N

  15. 9/28/99 FY WEST VIRGINIA TEST CLIENT 16:38:05 QPADEV0009 ACS PRODUCTION WORK AREA FOR PUTNAM COUNTY DATA Ref: ACS.002 .01 MENU PBF900: BUDGET FORECASTING SETUP AND REMOVAL 1. Copy Current Client Member to Budget Member …………. PBF.910 2. Copy Vacant/Open Positions to Budget Member ………….. PBF.930 3. Remove All Budget Members for Current Client ………….. PBF.920 4. Budget Forecasting--Assignment Step Increment ………….. PBF.840 5. Pay Table Amounts--Mass Update/Listing . . . ……………. PBF.925 6. Copy Budget Forecasting Pay Tables . . . . . ………………. PAY.855 7. Budget Forecasting--Reset Table Amounts . . . …………….. PBF.876 89. Change Assignment 90. Exit ACS Option or Menu Item

  16. 9/29/99 FY 00 WEST VIRGINIA TEST CLIENT 16:36:34 QPADEV0009 EMS Pay Table Amounts--Mass Update/Listing Ref: PBF.925P.01 Selections: Increase pay table values by: .00 % and/or $ .00 Include/Exclude (I,E): Pay Tables: Update Pay Tables: N Index: 1 - Pay Tables: F3=Exit F12=Cancel Cancel? N

  17. 9/28/99 FY WEST VIRGINIA TEST CLIENT 16:38:05 QPADEV0009 ACS PRODUCTION WORK AREA FOR PUTNAM COUNTY DATA Ref: ACS.002 .01 MENU PBF900: BUDGET FORECASTING SETUP AND REMOVAL 1. Copy Current Client Member to Budget Member …………. PBF.910 2. Copy Vacant/Open Positions to Budget Member ………….. PBF.930 3. Remove All Budget Members for Current Client ………….. PBF.920 4. Budget Forecasting--Assignment Step Increment ………….. PBF.840 5. Pay Table Amounts--Mass Update/Listing . . . ……………. PBF.925 6. Copy Budget Forecasting Pay Tables . . . . . ………………. PAY.855 7. Budget Forecasting--Reset Table Amounts . . . …………….. PBF.876 89. Change Assignment 90. Exit ACS Option or Menu Item

  18. 9/28/99 FY WEST VIRGINIA TEST CLIENT 16:00:11 QPADEV0009 ACS PRODUCTION WORK AREA FOR PUTNAM COUNTY DATA Ref: ACS.002 .01 MENU PBF000: BUDGET FORECASTING SYSTEM 1. BUDGET FORECASTING SETUP AND REMOVAL . . . . PBF900 MENU 2. BUDGET FORECASTING CODES . . . . . . . . . …………... PBF100 MENU 3. BUDGET FORECASTING EMPLOYEE INFORMATION . PBF300 MENU 4. BUDGET FORECASTING LISTINGS AND REPORTS . . . PBF500 MENU 89. Change Assignment 90. Exit ACS Option or Menu Item

  19. 9/29/99 FY WEST VIRGINIA TEST CLIENT 16:40:30 QPADEV0009 ACS PRODUCTION WORK AREA FOR PUTNAM COUNTY DATA Ref: ACS.002 .01 MENU PBF100: BUDGET FORECASTING CODES 1. Budget Forecasting--Deduction Codes . . . . . PBF.122 2. Budget Forecasting--Pay Table Codes . . . . . PBF.125 3. Budget Forecasting--Addenda Codes . . . . . . PBF.127 4. Budget Forecasting--Job Codes . . . ….. . . . . PBF.124 89. Change Assignment 90. Exit ACS Option or Menu Item

  20. 9/28/99 FY WEST VIRGINIA TEST CLIENT 16:00:11 QPADEV0009 ACS PRODUCTION WORK AREA FOR PUTNAM COUNTY DATA Ref: ACS.002 .01 MENU PBF000: BUDGET FORECASTING SYSTEM 1. BUDGET FORECASTING SETUP AND REMOVAL . . . . PBF900 MENU 2. BUDGET FORECASTING CODES . . . . . . . . . …………... PBF100 MENU 3. BUDGET FORECASTING EMPLOYEE INFORMATION . PBF300 MENU 4. BUDGET FORECASTING LISTINGS AND REPORTS . . . PBF500 MENU 89. Change Assignment 90. Exit ACS Option or Menu Item

  21. 9/30/99 FY WEST VIRGINIA TEST CLIENT 11:04:41 QPADEV0008 ACS PRODUCTION WORK AREA FOR PUTNAM COUNTY DATA Ref: ACS.002 .01 MENU PBF300: BUDGET FORECASTING EMPLOYEE INFORMATION 1. Budget Forecasting--Employee Basic Info . . .. PBF.301 2. Budget Forecasting--Employee Payroll Info . .. PBF.302 3. Budget Forecasting--Employee Assignments . PBF.345 4. Budget Forecasting--Voluntary Deductions . . . PBF.350 89. Change Assignment 90. Exit ACS Option or Menu Item

  22. 9/28/99 FY WEST VIRGINIA TEST CLIENT 16:00:11 QPADEV0009 ACS PRODUCTION WORK AREA FOR PUTNAM COUNTY DATA Ref: ACS.002 .01 MENU PBF000: BUDGET FORECASTING SYSTEM 1. BUDGET FORECASTING SETUP AND REMOVAL . . . . PBF900 MENU 2. BUDGET FORECASTING CODES . . . . . . . . . …………... PBF100 MENU 3. BUDGET FORECASTING EMPLOYEE INFORMATION . PBF300 MENU 4. BUDGET FORECASTING LISTINGS AND REPORTS . . . PBF500 MENU 89. Change Assignment 90. Exit ACS Option or Menu Item

  23. 9/30/99 FY WEST VIRGINIA TEST CLIENT 11:06:49 QPADEV0008 ACS PRODUCTION WORK AREA FOR PUTNAM COUNTY DATA Ref: ACS.002 .01 MENU PBF500: BUDGET FORECASTING LISTINGS AND REPORTS 1. Budget Forecasting--Job Codes Listing . . ….. . PBF.224 2. Budget Forecasting--Pay Table Codes Listing . PBF.225 3. Budget Forecasting--Addenda Codes Listing . . PBF.227 4. Budget Forecasting--Wage Projection Report . PBF.510 5. Budget Forecasting--Distribution Report . . . …. PBF.601 89. Change Assignment 90. Exit ACS Option or Menu Item

  24. 9/30/99 WEST VIRGINIA TEST CLIENT 11:07:36 QPADEV0008 EMS Wage Projection Report Ref: PBF.510P.01 Selections: Employee group: or Employee number: Employee Detail?: Y Move employee(s) up 1 step?: N Increase pay table values by: .00 % and/or $ .00 Restrict to these job codes: Restrict to these pay tables: Index: 1 - Employee Groups 2 - Employees by Name: 3 - Job Codes 4 - Pay Tables Cancel?: N

  25. 9/30/99 FY WEST VIRGINIA TEST CLIENT 11:06:49 QPADEV0008 ACS PRODUCTION WORK AREA FOR PUTNAM COUNTY DATA Ref: ACS.002 .01 MENU PBF500: BUDGET FORECASTING LISTINGS AND REPORTS 1. Budget Forecasting--Job Codes Listing . . ….. . PBF.224 2. Budget Forecasting--Pay Table Codes Listing . PBF.225 3. Budget Forecasting--Addenda Codes Listing . . PBF.227 4. Budget Forecasting--Wage Projection Report . PBF.510 5. Budget Forecasting--Distribution Report . . . …. PBF.601 89. Change Assignment 90. Exit ACS Option or Menu Item

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