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Federal Program Monitoring A Survivor’s Guide

Federal Program Monitoring A Survivor’s Guide. Presented by Lois Shaffer Director of Curriculum and Instruction / Interim Director of Special Services June 6, 2014. Funding. Supplement, Not Supplement. What helped most:. Attending the FPM Training Hearing from the reviewers themselves

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Federal Program Monitoring A Survivor’s Guide

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  1. Federal Program MonitoringA Survivor’s Guide Presented by Lois Shaffer Director of Curriculum and Instruction / Interim Director of Special Services June 6, 2014

  2. Funding Supplement, Not Supplement

  3. What helped most: • Attending the FPM Training • Hearing from the reviewers themselves • Getting an understanding of the requirements • Getting helpful ideas on clearing items • Becoming familiar with the CAIS system • Viewing the CAIS webinar • Becoming familiar with the monitored items

  4. What helped most: • Starting early • Time to take items to School Site Councils, Board of Trustees • Time to collect or create required items • Response time from reviewer • Tracking success; it feels so good!!!

  5. What helped most: • Developing working relationships with others • Site administration • Fiscal services department • Your FPM reviewers • Phone conversations- the reviewers really are helpful! • Your assistant!

  6. What I should have done differently: • Start on all monitored sections, instead of one at a time • Follow up with delegated “assignments” more often

  7. Notifications of findings • Reviewer posts that the item does not meet requirements • The reviewer explains what must occur to clear the item • 45 day timeline (calendar days) • Extension of 180 days can be requested

  8. The results (THEN vs. now) • 2011 • Uniform Complaint Procedures 1 finding • English Learner 13 findings • Career Technical Education No findings • Compensatory Education 17 findings • Total 31 findings

  9. The results (then vs. NOW) • 2014 • Uniform Complaint Procedures No findings • Physical Education No findings • English Learner 1 finding • Fiscal Monitoring No findings • Compensatory Education 1 finding • Total 2 findings

  10. How we are clearing those two items: • Both items involve the School Site Council updating their SPSA to show the SSC knew of additional funding • One item also includes bringing the updates SPSA to the Board of Trustees for approval • We will be requesting an extension of the due date to the fall • New SSC members chosen (September) • Updated SPSA approved at SSC meeting (October) • Updated SPSA approved at Board of Trustees meeting (December)

  11. Questions?

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