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DEPARTMENT OF FOREIGN AFFAIRS PRESENTATION TO THE FOREIGN AFFAIRS PORTFOLIO COMMITTEE

DEPARTMENT OF FOREIGN AFFAIRS PRESENTATION TO THE FOREIGN AFFAIRS PORTFOLIO COMMITTEE. 06 April 2005. Human Resource Issues DFA Establishment HR Highlights 2004/05 Employment Equity Profile Organisational HR programme 2005/06 Organisational people challenges. OUTLINE OF PRESENTATION.

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DEPARTMENT OF FOREIGN AFFAIRS PRESENTATION TO THE FOREIGN AFFAIRS PORTFOLIO COMMITTEE

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  1. DEPARTMENT OF FOREIGN AFFAIRSPRESENTATION TOTHE FOREIGN AFFAIRS PORTFOLIO COMMITTEE 06 April 2005

  2. Human Resource Issues DFA Establishment HR Highlights 2004/05 Employment Equity Profile Organisational HR programme 2005/06 Organisational people challenges OUTLINE OF PRESENTATION

  3. Finance Issues Programme structure 2004/05 Expenditure Options for 2005/06 2005 to 2008 Budget Allocation Level Of Commitment 2005/06 Finance Programme 2005/06 Number of Missions OUTLINE OF PRESENTATION (cont…)

  4. HUMAN RESOURCES

  5. Vacancy status Head Office Missions Total Filled vacancies 1313 562 1875 Funded vacancies 350 85 435 Unfunded vacancies 342 197 539 Total 2005 844 2849 DFA establishment

  6. Filled vacant funded posts in Head office and Missions (summary in next slides) Decentralised Human Resources and Finance functions to Branches Developed and implemented an orientation and training programme for new appointees Developed Job Profiles for Head Office, transferred staff and LRPs Launched the Voluntary Counselling and Testing (VCT) programme. Repositioning of Foreign Service Institute Highlights for 2004/5

  7. Race and gender Recruited Female Black 32 Female White 22 Male Black 43 Male White 12 Total 109 Summary – recruitment drive April 2004 to 31 March 2005 Total posts advertised = 463 Successfully filled = 343 (internally + externally) Internal (Promotions) = 109

  8. Race an gender Recruited Female Black 140 Female White 9 Male Black 83 Male White 2 Total 234 Summary- recruitment drive cont. External = 234

  9. Employment Equity profile OVERALL RACE & GENDER 31 March 2005

  10. Employment Equity profile OVERALL GENDER 31 March 2005

  11. Employment Equity profile HEAD OFFICE RACE & GENDER 31 March 2005

  12. Employment Equity profile MISSION RACE & GENDER 31 March 2005

  13. Employment Equity profile HEADS OF MISSION GENDER (31 March 2005) HEADS OF MISSION FEMALE MALE TOTAL POLITICAL APPOINTEES 20 31 51 CAREER DIPLOMATS 3 39 42 TOTAL 23 70 93 TOTAL 25% 75% 100% Seven (7) diplomats (career and political) will assume duty on July 2005. Of the seven, three are Women. NB. These are not reflected in the table above.

  14. Develop and implement a talent Management strategy Conduct skills audit Develop a DFA competency framework Create a conducive organisational culture that values diversity Develop and implement a Leadership Development Programme for Senior Managers Continue implementing Learnerships and internships Implement a Coaching and Mentoring Programme Develop and implement a new EE plan, with special focus on gender and disability issues Facilitate gender mainstreaming HR Programme for 2005/6

  15. Institutional capacity building Attracting and retaining individuals from the designated groups, especially Women and People with disabilities at senior management level. Developing full potential and talent of DFA employees Training and Development for Missions Creating an organisational culture that values diversity and encourages optimal performance Challenges facing the Department

  16. FINANCE ISSUES

  17. Programme 1:Administration Programme 2: Foreign Relations Programme 3: Public Diplomacy & Protocol Services Programme 4: International Transfers PROGRAMME STRUCTURE

  18. Capital Works R33m Transaction Advisor (H/O) R6m IBSA R6,5m Mission Vehicles R1m Personnel R5m Missions opened in 2004/05 R5m TOTAL R56,5m Roll over for 2004/05

  19. R’000 Savings per Expenditure report 154,444 Less:Rollovers (56,500) :Forex gains (45,000) Net Savings 52,944 Projected Net Savings 04/05

  20. POLICY OPTION 2005/06 DEPARTMENT BUDGET PROCESS Option 1: African Agenda R193 million Developed Four Options R624 million Option 2: International Commitments R113 million Option 3: Improving Service Delivery R86 million Option 4: Capital Works R232 million

  21. Implementation of phase 2 of the financial system. Implementation of the feasibility study for acquiring properties abroad. Information Communication Technology Converged Network Portal Solutions Data warehousing/Business Intelligence Business process management (Protocol & Consular system) Finance Programme 2005/06

  22. New missions opened 2002/03

  23. 2003/04 Khartoum/Sudan Yaounde/Cameroon Antananarivo/Madagascar Moroni/ Comores Damascas/Syria Almaty/Kazakstan 2004/05 Manilla/Phillipines Asmara/Eritrea Malabo/Equitorial Guinea New Missions Opened 2003/4 & 2004/05

  24. Thank you

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