Integrating Software for Enhanced Teaching and Learning: Methods and Applications
This presentation by Law Hing Man explores the integration of various software applications to enhance teaching and learning. It covers the strengths and specialized functions of tools like Word, Excel, PowerPoint, and Access. The session illustrates various methods for software integration, including Mail Merge for document creation, Object Linking and Embedding (OLE) for dynamic data sharing, and the use of hyperlinks for interconnected presentations. Practical exercises encourage hands-on experience with these integrations to foster educational creativity and efficiency.
Integrating Software for Enhanced Teaching and Learning: Methods and Applications
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Presentation Transcript
U8. Software Integration for Teaching and Learning Presented by: Law Hing Man (13 Dec 2001)
8.1 Overview of Software Integration • Applications developed by integrating various software commonly available. • Integrating software for developing applications taking strengths of individual software system.
8.2 Software for Integration • Word specializes in text editing and layout. • Excel specializes in numbers, calculations and charts. • PowerPoint specializes in creating presentation. • Access specializes in database management.
8.3 Methods for Software Integration 8.3.1 Mail Merge Word – Main document The document that contains the contents that are the same for all merged documents. Excel – Data source file The spreadsheet that contains the contents that are different for all merged documents.
Step 1: Main document Use Word to create the following document.
Step 2: Data source file Use Excel to create the following spreadsheet.
Step 3: Fill in the fields Step3.1: In Word, open the main document. Step3.2: Choose Tools, Mail Merge.
Step3.4: Choose Active Window. Step3.5: Choose Get Data, Open Data Source
Step3.7: Edit the main document. Step3.8: Fill in the fields with the help of <Insert Merge Field> button in the button bar.
Step 4 : Merge Step4.1: Choose Tools, Mail Merge. Step4.2: Choose Merge
Step4.3: Choose Merge • [The merged document will be a new document.]
Exercise 1 Design a report card using mail merge. The data file is marks.xls. The first card should be like this:
8.3.2 Data sharing using OLE • OLE – Object Linking and Embedding • With OLE, applications can share data dynamically. • OLE is used with Copy and Paste.
Copy and Paste without OLE Eg. Copy an Excel spreadsheet to a Word document without OLE. • In Excel spreadsheet, highlight the range and click Copy.
In Word, click Paste. • Change the Excel spreadsheet and note the change in Word. Change / Not ?
100 90 80 Chin 70 60 50 Eng 40 30 Math 20 10 0 LO CHO LI PING YAN LAM LAI MING CHAN TAI MAN CHOI CHI MING CHAN SIU MING LEE TAI KEUNG LAM TIN KWONG CHEUNG LAI HEUNG Exercise 2 Copy an Excel bar chart to a PowerPoint without OLE. The chart is based on the file marks.xls. Set animation effects for the bars.
Copy and Paste with OLE Eg. Copy an Excel spreadsheet to a Word document with OLE. • In Excel spreadsheet, highlight the range and click Copy. • In Word, click Edit, Paste special…
Select Paste link: • Change the Excel spreadsheet and note the change in Word. Change / Not ?
Exercise 3 Repeat exercise 2 by with OLE. Change the marks in spreadsheet and note if there are any changes in Powerpoint.
8.3.3 Integration by using hyperlink Eg. Invoke an Excel spreadsheet from a PowerPoint presentation. • In PowerPoint, type the text (e.g. Link to marks)that you use to setup the link. • Highlight the text.
Click here to choose the file. • Choose the Excel spreadsheet.
Choose OK. • Slide show the presentation and click the link to see the effect. REMARKS: *To edit a hyperlink, repeat the above steps. *Use relative path as far as possible.
Exercise 4 Setup two hyperlinks in PowerPoint. One links to the Word document main.doc and the other links to the Excel spreadsheet data.xls.
8.3.4 Integration by using macros • Use the supplied macro to produce an educational integrated applications. • The macro is developed by CDI. You may download by the following link. http://cd.ed.gov.hk/it/Chi/cindex3.htm • Change the content of the question bank and see the effect. (Password : cdi2001)
It has the following features: • An application developed in presentation software to deliver test questions to learners; • Contents of test questions will be retrieved from a data table in a word-processed document; • Performance of learners will be collected by a spreadsheet application; and • Analyzed results from the spreadsheet application will be used as feedback to learner in the presentation application.
