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Integrating Easements with the Design System June 13, 2012

Integrating Easements with the Design System June 13, 2012. John McMurray Manager of Engineering Services Sumter Electric Cooperative, Inc. SECO Overview. 2,000 + sq. miles 7 counties 178,000 members 15,000 easements. 2005 Easement Storage Situation.

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Integrating Easements with the Design System June 13, 2012

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  1. Integrating Easements withthe Design SystemJune 13, 2012 John McMurray Manager of Engineering Services Sumter Electric Cooperative, Inc.

  2. SECO Overview • 2,000+ sq. miles • 7 counties • 178,000 members • 15,000 easements

  3. 2005 Easement Storage Situation 15,000+ in boxes & cabinets 4,000 from 1938 - 1945 in boxes not recorded Remainder organized by S-T-R in cabinets Stored at HQ – time consuming for employees at remote locations to research

  4. Easement Issues SECO easement map books (by county) in poor condition Ripped covers & torn sheets Dating from the 1940’s Illegible handwriting No duplicate or backup documents

  5. Easement Issues (cont.) 1937 easement SECO’s oldest easements faded & difficult to read torn pages no duplicate or backup

  6. Easement Issues (cont.) • Not available to all required personnel • Some easements misfiled • Research efforts were painstakingly time-consuming

  7. Easement Integration Steps • Scan all easements • Index easement fields in Laserfiche • Send RFP to hyperlink easements in GIS

  8. 1. Scanning Easements • High school student scanned all easements

  9. 2. Indexing in Laserfiche • Established enterprise storage solution - Laserfiche • Easements • Work orders • Accounting • Much more Index & search up to 30 fields

  10. 3. RFP for Easement Linkage to GIS • Access to all employees who require it • Digital archiving • Quicker access for employees • Visual overlay in GIS • Multi-field searchable database • Improved member response Request for Proposal

  11. Easement Integration • Merged land data from each county into GIS • Normalized the data to fit our GIS formats • Infotech programmers (India) • created easement polygons in GIS • linked easements to polygons.

  12. Easement Status

  13. Easement Polygons

  14. Easement Hyperlink in GIS

  15. Construction Work Plan (CWP) Extract RECONDUCTOR ROUTE

  16. Construction Work Plan Extract • Extract of parcel owners along reconductor route • retrieved in 2 hours • previously took 2 to 3 days using county records

  17. Easement Acquisition Process • Redefined with process improvements

  18. Easement Summary All easements scanned, stored in Laserfiche & linked to GIS Easement records are accessible at remote locations Created spin-off application for retrieving parcel owners Redefined easement acquisition process Significantly reduced time to research easements Improved member response

  19. Easement Integration Questions?

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