March 7, 2013

1. David Redman, Director Facilities and Administrative Services Division HQ Renovation All Hands Relocation From 7th Floor to 5th Floor March 7, 2013

2. Agenda • Welcome— David Redman, Director, Facilities and Administrative Services Division • HQ Relocation Reminders • Arnold Rotruck, Paxton Van Lines • Packing Guidelines • Proper Crate Lifting/Stacking • Paul Raudenbush, Chief, Headquarters Security • Information Security • Classified and SBU Information • Safe Relocation

3. Organization POCs Tonya Brown, Gloria Camp (Alternate)

4. Move Information • Moving materials will be delivered two weeks prior to move • Crates will be provided on Wednesday, March 20th • Cardboard boxes have been delivered to organizations for early packing • Organization Cabinets • File and Supply Cabinets • Completely emptied • Securely tape key to top of cabinet • Paxton label must be applied • File pedestals • File pedestals do not have to be emptied and will be moved by Paxton movers • Paxton label must be applied • Key kept by employee

5. Move Information • Overhead Cabinets • Completely emptied • Key left in overhead lock • Employees MUST be packed & ready to move by 5:00 pm the day before the scheduled move date - ITCD will pack computer equipment • Facilities will update workstation/office numbers for individuals related to renovation moves only. If employees move after their relocation, it is the employees responsibility to update their information.

6. Move Information • Office keys • Employees will return keys to the POC in the provided key envelope and complete key issue request card • Key envelope (office keys used on 7thfloor) • Must be turned into the locksmith the day before the organization telework day • Key request cards for office keys used on the 5th floor swing space must be turned into the locksmith by Monday, March 18th (or sooner) • Office key distribution will occur within the organization office space and coordinated through the organization POC beginning Monday, April 8th.

7. Move Guide • Provided to POCs in Move Kit

8. Key Dates • Delivery of moving crates • Wednesday, March 20th • Individual packing beginning • Wednesday, March 20th (or sooner) • Vending/Ice Machine removed • Wednesday, April 3rd • Move/Telework Day • Monday, April 8th • Exploration Systems Development • Front Office • HEOMD Embeds • Mission Support Services • Resources Management Office

9. Key Dates • Move/Telework Day (Cont’d) • Tuesday, April 9th • SpaceCommunications & Navigation • Advanced Exploration Systems • HumanSpaceflightCapabilities • StrategicAnalysis & Integration • Wednesday, April 10th • International Space Station • Commercial Spaceflight Development • Launch Services • Space Life

10. 5th Floor Internal Swing Space Green: Human Exploration and Operation Mission Directorate

11. HQ Renovation Update • New Galley Areas • 3 per floor (West, Center, East) • Keurig Coffee Maker (2) • Microwave (2) • Refrigerator (2) • Ice Maker • Seating Area • Toasters (Coming Soon)

12. HQ Renovation Update • New task lighting • Existing overhead task lighting will no longer be provided • New fixtures will be provided as part of the renovation • New fixtures required to meet US Green Building Council’s LEED Energy & Atmosphere Prerequisite 2

13. HQ Renovation Update Office Lighting • Individually controlled • Dimmer Switch • Adjust to personal preference • Programmed by office • Infra red Sensor • Activate lighting upon entering • Automatically turn off 15 minutes after exiting

14. HQ Renovation Update Lighting Override Switch • Core lease hours 6am – 6:30pm • Lights blink 10 minutes prior to shut off • After 6:30 pm override switch must be turned on • Luminescent signage above override switch • Lights will remain on for 30 minutes • 30 minute timeframe is a LEED requirement • Locations (north and south) • West • Center • East

15. HQ Renovation Update • New sound masking and PA system • Sound masking provided throughout the building • Zone controlled and adjustable • Sound masking also functions as the PA system • GS 15 Employees • 1 row of overheads • (1) 2 drawer Lateral File Cabinet • 2 Pedestals

16. Typical Floor Layout

17. Typical Floor Layout

18. Design Advantages • HVAC wall units will be used properly and help balance the building HVAC system • Reduced “hot” and “cold” spots • Improved air circulation/quality • Increased natural lighting has been proven to increase productivity • Reduce overall energy usage

19. LEED Certification • Piedmont is required to achieve Leadership in Energy and Environmental Design (LEED) Certification • Construction Interiors • Goal is Silver • Requires a partnership between landlord and NASA

20. LEED Certification • NASA can receive LEED points toward certification through the following actions: • Reuse of existing furniture • Provide a thermally comfortable environment that supports the productivity and well-being of occupants • Achieve increasing levels of energy conservation for HVAC beyond the prerequisite standard to reduce environmental impacts associated with excessive energy use

21. Change ManagementSpace Modification Requirements • Space Modification Requests Now Include • Reengineering of Existing Mechanical & Electrical and Data Systems • Reengineering of Existing Life Safety Systems • HVAC system cannot be modified as easily • Additional VAV boxes may need to be installed • Development of Construction Documents • District of Columbia Permitting Application Review and Approval Process

22. Evacuation Procedures • HQ Evacuation procedures remain as they have been, despite renovation work and personnel relocations. • If you are moved to a new area of the building for the renovation, look for the emergency exits and signs and familiarize yourself with your new staging area before an evacuation, so you know where you should report if the alarm sounds. • Verify your evacuation routes and staging area, regardless of where you are in the building. • If an alarm sounds listen, then act quickly

23. Evacuation Procedures • If you need assistance evacuating, report to the freight elevator galley area on whatever floor you are on. • Once out of the building, do not return until the “all-clear” is given. • Follow directions given by the ICP, Emergency Management, Security, and Building Monitors.

24. Evacuation Staging Areas

25. Packing Guidelines • Packing with the Pax Box System • Build and stack • Legal/Letter/Hanging Files • Stack and pack • Label Placement and Removal

26. Information Security • Classified Information • Sensitive But Unclassified Information • Identifiable markings to indicate sensitive information • SBU Cover Sheet • Burn Bags • Securing Burn Bags • Storage and Pick Up Locations • Safe Relocation Protect Information that Warrants it!

27. Next Steps • Continued POC meetings with renovation team • Pack and move to the 5th floor • Targeted All Hands for occupants returning to the renovated 7th floor • Four weeks prior to leaving the 5th floor

28. HQ Renovation Facilities Points of Contact • Project Manager • Brian Smith: brian.s.smith-1@nasa.gov • Assistant Project Manager • John Ferri: john.a.ferri@nasa.gov • Move Coordinator • Malicha Day: malicha.a.day@nasa.gov • Stacey Brock-Watkins: stacey.brock-watkins@nasa.gov Please visit our website for more information: http://fasd.hq.nasa.gov/bldg_renovate.html

29. Questions