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CSEC IT

CSEC IT. Section 2. Introduction. This section tests your knowledge of Word, Excel and/or Access Two questions will be asked The section is worth 15 marks These marks are added to your SBA for your Productivity Tools profile. Microsoft Word Terms. Formatting features

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CSEC IT

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  1. CSEC IT Section 2

  2. Introduction • This section tests your knowledge of Word, Excel and/or Access • Two questions will be asked • The section is worth 15 marks • These marks are added to your SBA for your Productivity Tools profile

  3. Microsoft Word Terms • Formatting features • Fonts, colours, bold, italics, underline etc. • Paragraph alignment • Left, center, right, justify (lined up evenly on both sides) • Cut and paste / copy and paste • Margins • Space around the edge / border of your page

  4. Microsoft Word Terms • Headers and footers • Header: text in the top margin of the page • Footer: text in the bottom margin of the page • Endnote and footnote • Endnote: reference at end of document • Footnote: reference at the bottom of page • Page break: text goes to another page • Column break: text goes to next column

  5. Microsoft Word Terms • MAIL MERGE • Sending one document to multiple persons • Main document: original document/letter • Data source: list of recipients / persons • Merged document: final document

  6. Microsoft Excel • Formatting features • Fonts, colours, bold, italics, underline etc. • Currency, percentage, comma, decimals • Sorting (ascending / descending) • Formula • Example: = A6 * B2 • Ranges • Example: (B10:B20)

  7. Functions = SUM(B10:B20) = AVERAGE(A6:E6) =COUNT(F3:F7) =MAX(C3:C10) =IF(A1>75, “Pass”, “Fail”) June 2011, 7a: =IF(C2=Junior, “100”, “200”)

  8. Access -Database • Tables • Fields and records • Datatypes • Text, number, date/time, currency, yes/no • Primary Key • Field which is unique to each record • Join / relationships • Similar field which links two tables together

  9. Access - Queries • Must have the name of the field(s) • Must have the needed “criteria” • Example

  10. Access –Calculated query • Write a query which creates a calculated field to calculate VAT, give that vat is equal to the price * 0.15. • Calculation -> VAT = price * 0.15 • In Access -> VAT : [price] * 0.15

  11. Access - Reports • Used to print data • Grouping means to put similar items together • Example: Group by gender means • All males printed together • All females printed together

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