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Welcome to:

Welcome to:. Grant Financial Management Workshop. Agenda. GC1 ( Internal Approval ) Form GC2 (Budget Revision) Form Time and Effort Certification Cost Sharing Direct and Indirect Costs Budget Reports General Financial Information. GC1 Internal Approval Form. For new grants only

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Welcome to:

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Presentation Transcript

  1. Welcome to: Grant Financial Management Workshop

  2. Agenda • GC1 (Internal Approval ) Form • GC2 (Budget Revision) Form • Time and Effort Certification • Cost Sharing • Direct and Indirect Costs • Budget Reports • General Financial Information

  3. GC1 Internal Approval Form • For new grants only • Required information • Sponsor’s budget expenditure categories • Required Signatures

  4. GC1-continued • Report Cost Sharing • MOA or Contract • Reviewed by HCTC Grant Department

  5. GC2 Budget Revision Request • Revisions for grants after initial grant setup. • Grant agency approval • Justification for audit trail

  6. GC2 - continued • Reviewed by HCTC Grant Department • Required Signatures

  7. Time & Effort Reporting • Time & Effort reported on GC5 for employees paid from grants • Time & Effort reported on semi-annual basis

  8. Time & Effort-cont. • Base Salary only • Ready-to-Work & Federal work study students not required to complete GC5

  9. Cost Sharing • Salary reported on GC5 (Time & Effort Certification Report) • Non-salary expenses reported on GC4

  10. Cost Sharing-cont. • Third-Party Contributions (outside agency/schools) • Cost sharing provided by another grant account

  11. Direct and Indirect Costs • Direct costs: costs which can be readily identified and charged directly to grant • Direct costs included in the award budget

  12. Direct and Indirect Costs-cont. • Indirect costs: are costs that cannot be readily identified • Direct and Indirect Costs (Handout)

  13. BudgetReports • HCTC Budget Reports • BA5 – Access Request to PeopleSoft Financials • Handouts

  14. Budget Reports-cont. • PeopleSoft 8040 Budget Report • PeopleSoft Transaction Detail Report • Handouts

  15. Budget Reports-cont • PeopleSoft queries: GRANTS_ALL_JNR_LINES GRANTS_AP_CONTENTS GRANTS_AP_PAYMENTS_W_ VENDOR

  16. General Financial Information • Consultants • 2010 Grant Benefit rates • Sponsor expenditure categories • Salary-Benefits

  17. Conclusion • Questions & Answers • Comments • Suggestions

  18. Grant Financial Management Thank you for attending

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