Governor’s Office of Agricultural Policy

1. Governor’s Office of Agricultural Policy Kentucky Agricultural Development Fund: UK ANR Agent LYNC Meeting

2. Questions about… • Applications, guidelines for… • CAIP • Deceased Farm Animal Removal • Shared-Use Equipment • Farmers’ Market Competitive Grant Tammy Brookshier Program Coordinator • Project application • Project pre-application • Potential project Biff Baker Project Manager UK ANR Agent LYNC Meeting, April 2, 2013

3. Questions about… • Reporting requirements • Reporting forms • Producer reports • Project compliance • Program compliance • Searchable website Kylee Palmer Director of Compliance Bryan Thomas Compliance Specialist UK ANR Agent LYNC Meeting, April 2, 2013

4. Questions about… • Related to On-farm Energy Program… • Application, guidelines • Eligibility • Site visits, funding Angie Justice Energy Program Coordinator • http://ag-energy.ky.gov/ Bill McCloskey KAFC, Energy • KAFC • Project financing • Loan programs Cyndi Hall Loan Program Manager • http://kafc.ky.gov/ UK ANR Agent LYNC Meeting, April 2, 2013

5. Area Contacts

6. 2013 Funds • Budget approved every two years • Based on state economists estimates • Nothing is guaranteed • Expect a 13% reduction in county funds, based on 2013 budget • Last five years counties shared $16.4 MThis year - $14.2 M • Compare to state funds at $2.6 M • Why? Revenue ▼+ Debt obligation ▲ = Less $$ UK ANR Agent LYNC Meeting, April 2, 2013

7. Agricultural Development Fund Appropriations UK ANR Agent LYNC Meeting, April 2, 2013

8. 4% County Council Administrative Funds County Eligibility: • $20,000 or more in annual allocation • up to 4% of the county’s annual allocation, maximum of $15,000. Eligible uses of Council administrative funds: Only for costs incurred in the administration of the Council. • Office supplies, postage for Council correspondence • Travel, registration fees to attend workshops, KADF conference, etc. • Costs incurred in seeking out innovative projects • Costs for holding public forums for revision of county plan • These funds are not for the administration of county programs or other non-KADF related activities. UK ANR Agent LYNC Meeting, April 2, 2013

9. Helpful Reminders CAIP Producer Education Requirement: The producer is responsible for finding, attending and attaining verification that this requirement has been met. • Minimum one education session within last 6-months • Related to farm management, production, best management practices or marketing • Includes field days, seminars, workshops, on-line courses, webinars, etc. Extension’s Role: • Provide feedback to program administrator upon request on eligibility of educational events • Assist with producer “proof of attendance” for extension sponsored events

10. Helpful Reminders When the County Council Meets: • Public NoticeAs a local council created by statute where the majority of the members are appointed by public agencies, each County Council is obligated to follow the Open Meetings Act. • Provide public a schedule of regular meetings beginning of the year is a good time to do this • Special called meetings (not on the regular schedule) - require written notice of meeting date, time, location and agenda and must be • Sent to media and others requesting such notification • Received a minimum of 24-hours in advance of meeting 72-hours is suggested, out of courtesy • Only agenda items may be discussed at special meetings • Minutes of meeting action must be kept and made available to the public upon request Your Duty Under the Law guide available at http://ag.ky.gov/.

11. Helpful Reminders When the County Council Meets (cont.): • 60-Day Rule – When an application for county funds is received, the council… • Must meet and assign a priority to the application w/in 60-days of receiving the application • Must forward the application and signed priority sheet to GOAP • Area Contact Notification – please provide your Area contact • A list of regular scheduled meetings of the council • Notice of any specially called meetings one week out, if possible UK ANR Agent LYNC Meeting, April 2, 2013

12. Important Dates & Deadlines… • Deadlines • All deadlines are “in-hand.” Faxes, emails cannot be accepted, even to meet deadlines. • Last Friday of Each Month: • Program Applications • Requests for an Amendment • Project Applications • On-farm Energy Incentives Applications: • April 26 • June 28 • Sept. 27 • Dec. 27 • Farmers’ Market Competitive Grant: • May 31 • Oct. 25 Governor’s Office of Agricultural Policy 2013 Conference October 30 Sloan Convention Center Bowling Green More info coming in July! UK ANR Agent LYNC Meeting, April 2, 2013

13. Thank you! TheCooperative Extension Service serves a vital role in the Agricultural Development Fund process. UK ANR Agent LYNC Meeting, April 2, 2013

14. Governor’s Office of Agricultural Policy Roger ThomasExecutive Director Joel NeaveillChief of Staff 404 Ann StreetFrankfort, KY 40601(502) 564-4627agpolicy.ky.govgovkyapolicy@ky.gov Visit our Flickr site for recent event photos: www.flickr.com/photos/agpolicy.