Word 2010 Practical
Introductionwhat is a Word 2010 Word 2010 is a word processor that allows you to create various types of documents such as letters, papers, flyers, faxes and more
The Ribbon The Ribbon contains all of the commands you'll need in order to do common tasks. It contains multiple tabs, each with several groups of commands, and you can add your own tabs that contain your favorite commands. Some groups have an arrow in the bottom-right corner that you can click to see even more commands.
The Ribbon Home Tab This is the most used tab; it incorporates all text formatting features such as font and paragraph changes Insert Tab This tab allows you to insert a variety of items into a document from pictures, clip art, tables and headers and footers. Page Layout Tab This tab has commands to adjust page elements such as margins, orientation, inserting columns, page backgrounds and themes Reference Tab This tab has commands to use when creating a Table of Contents and citation page for a paper. It provides you with many simple solutions to create these typically difficult to produce documents.
The Ribbon Mailing Tab This tab allows you to create documents to help when sending out mailings such as printing envelopes, labels and processing mail merges. Review Tab This tab allows you to make any changes to your document due to spelling and grammar issues. It also holds the track changes feature which provides people with the ability to make notes and changes to a document of another person. View Tab This tab allows you to change the view of your document to a different two page document or zoom.
The Ribbon Minimize and Maximize the Ribbon
The Ribbon To Customize the Ribbon Right-click the Ribbon and select Customize the Ribbon. A dialog box will appear.
The Ribbon ClickNew Tab. A new tab will be created with a new group inside it. Make sure the new group is selected. Select a command from the list on the left, then click Add. You can also drag commands directly into a group. When you are done adding commands, click OK.
The Ruler The Ruler is located at the top and to the left of your document. It makes it easier to adjust your document with precision. If you want, you can hide the Ruler to free up more screen space.
Compatibility Mode Sometimes, you may need to work with documents that were created in earlier versions of Microsoft Word, such as Word 2007 or Word 2003. When you open these kinds of documents, they will appear in Compatibility mode. Compatibility mode disables certain features, so you'll only be able to access commands found in the program used to create the document. In order to exit Compatibility mode, you'll need to convert the document to the current version type.
Working with Text Insert Text Delete Text Select Text Select All Text (Ctr + A) Copy (Ctr+c) and Paste (Ctr+v) Text Cut (Ctr+x) and Paste (Ctr+v)Text Drag and Drop Text
Working with Text Find and Replace When you're working with longer documents, it can be difficult and time consuming to locate a specific word or phrase. Word can automatically search your document using the Find feature, and it even allows you to change words or phrases using Replace.
Working with Text To Find Text
Working with Text To Replace Text
Formatting Text Change the Font Size Change the Font Change the Font Color Highlight Text Use the Bold, Italic, and Underline Commands Change the Text Case Change the Text Alignment
Saving AutoRecover Word autosaves every 10 minutes. If you are editing a document for less than 10 minutes, Word may not create an autosavedversion
Saving Other File Formats Save As Word 97 - 2003 Document Save As a PDF
Page Layout and Formatting Change Page Orientation Landscape format means that the page is oriented horizontally, and portrait format is oriented vertically. Change the Page Size Format Page Margins Use Custom Margins Page Setup Dialog Box
Checking Spelling and Grammar • To Run a Spelling & Grammar Check: • Go to the Review tab. • Click on the Spelling & Grammar command. • Automatic Spelling and Grammar Checking • The red line indicates a misspelled word. • The green line indicates a grammar error. • The blue line indicates a contextual spelling error. This feature is turned off by default.
Checking Spelling and Grammar For spelling "errors": Ignore Once: This will skip the word without changing it. Ignore All: This will skip the word without changing it, and it will also skip all other instances of this word in the document. Add to Dictionary: This adds the word to the dictionary so that it will never come up as an error. Make sure that the word is spelled correctly before choosing this option. For grammar "errors": Ignore Once: This will skip the "error" without changing it. Ignore Rule: This will skip this "error" as well as all other instances that relate to this grammar rule. Next Sentence: This skips the sentence without changing it, and leaves it marked as an error. That means it will still show up if you do another Spelling and Grammar check later on.
Checking Spelling and Grammar • To Change the Automatic Spelling and Grammar Check Settings • From Backstage view, click on Options. • Select Proofing. The dialog box gives you several options to choose from • To Hide Spelling and Grammar Errors in a Document • From Backstage view, click on Options. • Select Proofing. • In the drop-down box next to "Exceptions for:" select the correct document (if you have more than one document open). • Put a checkmark next to Hide spelling errors in this document only and Hide grammar errors in this document only. • Click OK.
Printing • Click the File tab to go to Backstage view. • Select Print. The Print pane appears, with the print settings on the left and the Preview on the right • Quick Print • Click the drop-down arrow on the right side of the Quick Access Toolbar. • Select Quick Print if it is not already checked • To print, just click the Quick Print command
Indents and Tabs To Indent Using the Tab Key: Press the Tab key. On the ruler, you should see the First Line Indent marker move to the right by 1/2 inch
Indents and Tabs Use the Indent Commands if you want to indent all of the lines in a paragraph, you can use the Indent commands on the Home tab
Indents and Tabs Tabs are often the best way to control exactly where text is placed. By default, every time you press the tab key, the insertion point will move 1/2 inch to the right. By adding tab stops to the Ruler, you can change the size of the tabs. The Tab Selector
Indents and Tabs • The types of tab stops include • Left Tab : Left-aligns the text at the tab stop. • Center Tab : Centers the text around the tab stop. • Right Tab : Right-aligns the text at the tab stop. • Decimal Tab : Aligns decimal numbers using the decimal point. • Bar Tab : Draws a vertical line on the document. • First Line Indent : Inserts the indent marker on the ruler and indents the first line of text in a paragraph. • Hanging Indent : Inserts the hanging indent marker and indents all lines other than the first line.
Indents and Tabs • To Add Tab Stops • Select the paragraph or paragraphs that you want to add tab stops to. If you don't select any paragraphs, the tab stops will apply to the current paragraph and any new paragraphs that you type below it. • Click the tab selector until the tab stop you wish to use appears. • Click the location on the horizontal ruler where you want your text to appear (it helps to click on the bottom edge of the ruler). You can add as many tab stops as you want. • Place the insertion point where you want to add the tab, and press the Tab key. The text will jump to the next tab stop. • To remove a tab stop, just drag it off of the Ruler.
Line Spacing Adjusting the line spacing will affect how easily your document can be read. You can increase spacing to improve readability, or reduce it to fit more text on the page.
Line Spacing To Format Line Spacing
Bulleted and Numbered Lists Note: When you're editing a list, you can press Enter to start a new line, and the new line will automatically have a bullet or number. When you've reached the end of your list, press Enter twice to return to "normal" formatting.
Bulleted and Numbered Lists Bullet Options Use a Symbol as a Bullet Change the Bullet Color
Bulleted and Numbered Lists To Change the Level of a Line: Place the insertion point at the beginning of the line Press the Tab key to increase the level. Hold Shift and press Tab to decrease the level Multilevel Lists
AddingBreaks Insert a Break
AddingBreaks Delete a Break
Columns Inserting Columns
Hyperlinks Hyperlinks have two basic parts: the address of the web page, email address, or other location that they are linking to, and the display text (or image).
Hyperlinks To web page :
Hyperlinks To another section in the same document: You can also insert a hyperlink that links to another portion of the same document by selecting Place in This Document from the Insert Hyperlinkdialog box.
Hyperlinks T e-mail address
Text Boxes and WordArt • Text boxis used to organize the document, draw attention to specific text or to have the ability to easily move text around within a document. • Creating a text box: • Built in text boxes • Drawing a text box • Text box formatting • Change Shape • Shape Style • Shape Fill • Shape Outline • Effects (3-D Effects (3-D Rotation , Bevel ) )
Text Boxes and WordArt you can also add effects to the text inside the text box, which is known as WordArt.
Inserting Clip Art and Pictures • To insert images there are two ways : • Built-in Clip Art images for just about every topic. • Insert a Picture From a File
Inserting Clip Art and Pictures • Changing the Text Wrapping It's difficult to move a picture exactly where you want. That's because the text wrapping for that image is set to In Line with Text.
Formatting Pictures Crop a pictures Add a border Image Corrections(Sharpen and Soften, Brightness and Contrast ) Color (Color Saturation, Color Tone, Recolor ) Artistic Effects and Styles Compressing Pictures
Formatting Pictures Removing the Background