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STATE OF CONNECTICUT Core-CT Project

STATE OF CONNECTICUT Core-CT Project. Financials User Group Meeting AR / GL / Billing April 2005. Agenda. GL Critical Reminders & Hot Topics Running CFSR Reports Encumbrance Balance Report Combining Mod_Accrl and Mod_Cash for reporting New GL Activity EPM Query AR/Billing

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STATE OF CONNECTICUT Core-CT Project

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  1. STATE OF CONNECTICUTCore-CT Project Financials User Group MeetingAR / GL / Billing April 2005

  2. Agenda • GL • Critical Reminders & Hot Topics • Running CFSR Reports • Encumbrance Balance Report • Combining Mod_Accrl and Mod_Cash for reporting • New GL Activity EPM Query • AR/Billing • ET, ST, GT – What to use and when? • Proper Account Code and Revenue Distributions • Useful AR Reports & Queries • Year End Cleanup • EPM Updates

  3. Agenda • GL • Critical Reminders and Hot Topics • Running CFSR Reports • Encumbrance Balance Report • Combining MOD_ACCRL and MOD_CASH for reporting • New GL Activity Query

  4. Reminders & Topics GL Critical Reminders • Budget Journal Date • Report Processing • Carry-Forward Budgets • Payment Acctg Date Hot Topics • CFSR Reports

  5. Budget Journal Date The Budget Journal Date must fall within the appropriate Budget Period.

  6. Budget Journal Date

  7. Report Processing • Fin PeopleTools> Process Scheduler> Process Monitor

  8. Report Processing

  9. Carry-Forward Budgets • Control Budgets Only • APPROP • ALLOT • AGY1 • PRJ1

  10. These will now be the same. Payment Accounting Date

  11. CFSR Reports • Distributed last business day of the month. • CFSRs can be run Ad-Hoc at any time, for any month-end.

  12. Ad-Hoc CFSR Request

  13. Ad-Hoc CFSR Request This actually works!

  14. Ad-Hoc CFSR Request Scope Required Scope = AGY

  15. Core-CT – Financial User Support – GL Job Aids • Updated CFSR Job Aid ! • Add New Report Request • Scope Value Required

  16. Encumbrance Report

  17. Encumbrance Report

  18. 18,243.27 Pre-Encumbrance Report

  19. Budget Details

  20. Rolled POs show 2 Transaction IDs Encumbrance Report

  21. Look for Closed POs encumbering funds. Encumbrance Report

  22. Encumbrance Report • Documents that make up encumbrance balance • Rolled POs may show twice • Use to research Encumbrance Balances • Closed POs • POs in Error • Change Orders Not Checked

  23. New EPM GL Queries • CT_CORE_FIN_GL_MODACCR_MODCASH • CT_CORE_FIN_MOD_ACCR_CSH_JRN • CT_CORE_FIN_GL_ACTIVITY

  24. CT_CORE_FIN_GL_MODACCR_MODCASH • Ledger balances • Research data on Collected Revenue • Analyze deposits posted to GL • Reconcile Billed expenses between GL and KK ledgers

  25. Analyze Data in Excel

  26. Revenue Collected?

  27. Expense Accounts on Bills? KK_Ledger is not updated until payment is applied.

  28. CT_CORE_FIN_MOD_ACCR_CSH_JRN • Similar to MODACCR_MODCASH Query • Specific Journal ID/Source information • Specific Department ID will improve performance • Schedule Query

  29. Journal and Source Information

  30. CT_CORE_FIN_GL_ACTIVITY • List of Journal IDs that make up a particular General Ledger balance • Posted Amount by Period

  31. Schedule Query to run to Excel CT_CORE_FIN_GL_ACTIVITY

  32. Use Pivot Tables to analyze the data. CT_CORE_FIN_GL_ACTIVITY

  33. 10-Minute Break

  34. AR/Billing • Billing Types - ET, ST, GT • Correct Accounting Codes • Payment Predictor Can Work for You • Auto Maintenance Creates $0 Deposits • Useful Reports & EPM Queries • Year End Cleanup

  35. Critical Reminders • Start Cleanup Now • AR / Billing Labs • Aging Reports • Pending Receipts • Credits • On Account Payments • Maintenance Worksheets Hot Topics • Splitting Deposits - Workaround • Credit/New Bill vs. Credit/Rebill

  36. Bill Types - Guidelines

  37. Bill Types - Guidelines

  38. Is this a problem?

  39. Is this a problem?

  40. Is this a problem?

  41. Is this a problem?

  42. This should be an ET

  43. GT’s are between State agencies

  44. So far so good…..

  45. Proper use of account code

  46. Is this a problem?

  47. AR> Collection> Item Information> Item Status

  48. AR> Collections> Aging Reports> Aging Detail by Unit Sales Person = Business Category

  49. AR> Collections> Aging Reports> Aging Detail by Unit Choosing a value in this field allows you to filter your Aging Reports for a single Business Category

  50. AR> Collections> Aging Reports> Aging Detail by Unit

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