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Efficient Event Organizing Timeline: Making It Happen

A detailed timeline to assist organizers in planning successful events, including reservations, scheduling, inviting speakers, and arranging logistics like food and accommodations. Stay organized and on track from start to finish.

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Efficient Event Organizing Timeline: Making It Happen

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  1. Making it Happen:An Organizer’s Timeline Luther Tychonievich

  2. Soon • Make Reservations: • Housing • Parking • Venue • Scheduling: (repeat until stable) • Draft/revise agenda • Check content with UVa • Invite speakers • Reach out to potential funders

  3. Soon After That • Create applications • Publicize event • Arrange for food: • 2 Dinners • 3 Luncheons • 2 Breakfasts (dining cards?) • Beverages • Snacks

  4. April • Create attendee information form • Arrange for accessibility, dietary needs • Select attendees • Inform attendees of honorarium, times • Encourage not-selected attendees to re-apply

  5. May • Invite visitors • Deans, admissions, etc. • Confirm reservations • (Invited organizers) attend NCWIT Summit • Order NCWIT handouts • Confirm schedule times with speakers • Orient speakers

  6. June • Work with Cathy Brawneron evaluation form • She needs your schedule • May include custom Qs • (Invited organizers) attend UVa Tapestry • Ensure attendees not surprised • Confirm food reservations and deliveries • Tell UVa which honorarium checks to provide

  7. Workshop Itself • Last-minute reminders comfort some people • Other (see handout)

  8. After Workshop • Update website with resources, links • See also http://cstapestry.wikidot.com • Next spring: distribute follow-up survey • Keeping in touch makes this easier…

  9. Qs?

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