CIF Bylaws governing student eligibility are a necessary pre-requisite to participation because: • Athletic participation is a privilege, not a right. • Education is the first priority, athletic participation is secondaryOur educational institutions must have programs that fit within the overall educational mission of our institutions. • Student athletes must meet established standards.Eligibility standards set by the CIF/CCS, League, District and School • They provide a fundamentally fair and equitable framework in which interscholastic athletic competition can take place. CIF/CCS, District Leagues and schools establish rules that protect against arbitrary or capricious discrimination.
CIF Bylaws governing student eligibility are a necessary pre-requisite to participation because they: • Provide uniform standards for all schools to follow in maintaining athletic competition.CIF was formed by member schools who wished to join together and agree to all play by the same rules…level playing field. • Serve as a deterrent to students who transfer schools for athletic reasons and to individuals who recruit student athletes. • Serve as a deterrent to students who transfer schools to avoid disciplinary action.No transfer waivers are granted to students choosing to or being forced to change schools as a result of a discipline issue. This applies not only when a school expels or kicks a student out, but also when a family chooses to leave because of discipline. • Maintain an ethical relationship between high school athletic programs and others who demonstrate an interest in high school athletes.
CIF Bylaws governing student eligibility are a necessary pre-requisite to participation because they: Support the Principles of “Pursuing Victory with Honor”Annual Sportsmanship Contract— What else do you do to make sportsmanship a priority at your school?
AUTHORITY/RESPONSIBILITY PRINCIPALS: • The Principal at every school is ultimately responsible for the eligibility of the students who compete for the school. • The Principal may elect to delegate that responsibility but remains the person responsible for the administrative controls established at the school to insure that ALL eligibility standards are met. • Just as in the classroom, where the Principal has the ultimate authority; Principals are the final authority on whether or not a student, who meets all other CIF/CCS, LEAGUE AND DISTRICT ELIGIBILTY REQUIREMENTS, is allowed to participate in that school’s athletic program. • Principals/Schools can establish more restrictive rules than the CIF/CCS, or leagues.
AUTHORITY/RESPONSIBILITY ATHLETIC DIRECTORS: • Should be part of the administrative team at your school. • When given responsibility should also be given authority. • Should be encouraged to develop professionally. • Should be expected to develop protocols, oversee all aspects of the athletic program: coaches, athletes, schedules, facilities, boosters, finances, sportsmanship programs, league and CCS responsibilities. Whew! • Should be expected to communicate regularly with administrative team. • Should be given resources to do their job correctly: clerical, electronic, time and space.
AUTHORITY/RESPONSIBILITY COACHES! • Coaches should know the eligibility rules, but usually do not and should not be giving rule interpretations. • Coaches should not be responsible for scholastic or transfer eligibility without oversight from the Athletic Director. • Coaches must be certified in the NFHS or ASEP coaching education programs by December 2008. • Coaches must be CPR and First-aid trained. • Coaches must be teachers even if they are walk on coaches… • Coaches often are the most important person in a student’s life…what kidn of behavior are they teaching and modeling while representing your school?
CIF RESIDENTIAL ELIGIBILITY • FAMILY MOVE: Students who move with their entire family from one school’s attendance area to another may enroll at the new school or a private school no later than the beginning of the school year following that move • CAN’T LEAVE ANYONE BEHIND…. • NO PAPERWORK REQUIRED— HOWEVER-make sure they have ALL moved!. • IF THEY LIE TO YOU…..You will forfeit because the student will have been ineligible when playing. See CIF Bylaw 206.B • REMEMBER: The principal has the right to keep anyone from playing until they are satisfied that the student is eligible and that the other students in the program won’t suffer loss or be negatively impacted by this student’s participation. • “ Please be aware that the final determination of who does or does not play for any school, after minimum eligibility standards have been met, rests with the Principal of the school in which the student is enrolled. Schools may be more restrictive in their eligibility standards. “
RESIDENTIAL ELIGIBILITYTRANSFERS • TRANSFERS: Students who change schools without a move by the entire family. School A –School B CIF 207-Addresses Transfers • 210 SAYS:1. Disciplinary transfers are not eligible for any sports at any level for twelve months!Except for disciplinary transfers 207: 2. All students, are limited at the new school to sub-varsity participation in any sport in which they participated in the last twelve months at any school at any level. 3. ANY student who has not participated in any sports at anylevel in the last twelve months, should request LIMITED ELIGIBILITY. Why? See #2 above. 4. FIRST TIME FRESHMAN/SOPHOMORE TRANSFERS: (207.A.3.) Students who transfer for the first time prior to the beginning of their third consecutive semester in high school will be granted an exception to limited eligibility—no disciplinary issues, scholastically eligible when they leave School A, no pre- enrollment contact.
DISCIPLINARY TRANSFERS-210 • CIF BYLAW 210. DISCIPLINE, EXPULSION AND TRANSFER FOR DISCIPLINARY REASONS • A. Expulsion A student who is expelled by a public school district in the State of California pursuant to the provisions of Education Code Section 48900 et seq., or from a public school from any other State, or any private or parochial school or district, shall be ineligible to practice, or compete with any CIF team or individual sport program that is under the jurisdiction of the CIF for the period of the expulsion. • B. Suspended Expulsion A student who has been expelled and has the expulsion suspended by the school board or board of directors and remains at his/her current school may be eligible so long as all other CIF and Section requirements are met. The conditions under which this student may be eligible will be determined by the local school board or board of directors. If the student is deemed eligible to participate, the conditions of his/her eligibility must be sent to the appropriate Section office.
Disciplinary transfer continued • 210 C. Disciplinary Transfer • If a student transfers from any public or private school when a disciplinary action is in place or pending that contributes in any way to the decision to transfer, that student shall be ineligible for competition in all sports for one year from the date of the transfer to the new school. • A student, permitted by the principal to return to the school compelling the disciplinary transfer, may be granted unrestricted athletic eligibility by the Section if the student did not participate in any athletic program at the transfer school; compete for the transfer school; and, at the time of the transfer, conditions for return were established by the school administration that include, but are not limited to: a. Satisfactory attendance criteria; b. Applicable behavior standards; c. Academic performance standards; and, d. Principal’s approval of the return based upon documented evidence provided by the transfer school that the student satisfactorily complied with all conditions for return.
TRANSFERS…limited eligibility • LIMITED ELIGIBILITY: limited to sub-varsity level in any sports in which the student has participated at any level in the last twelve months. PLAYED FR or JV BASKETBALL AT SCHOOL A-CANNOT PLAY VARSITY BASKETBALL AT SCHOOL B. • REQUEST LIMITED ELIGIBILITY ON 207/510 APPLICATION FOR: 1. Students who have not played any sports in the twelve months prior to their transfer and are not a disciplinary transfer. • Students who are transferring for the 1st time; and --who have played a sport(s) at any level in the twelve months prior to their transfer; and --who are not a disciplinary transfer. • Students who have played sports in the twelve months prior to their transfer, who are not a disciplinary transfer, but who only want, or are able to, play JV or who want to play a different sport than any in which they participated at the previous school. Satisfied with JV or playing another sport. • LIMITED ELIGIBILTY 207/510 APPLICATIONS: Move faster through the process—Deana Cheney Steve Filios and Duane Morgan process these.
HARDSHIPS-CIF208 • HARDSHIPS- CIF BYLAW 208 The CIF recognizes that, in certain circumstances, students may transfer from one school to another due to a compelling need or situation beyond a student’s control. In such cases the Section may waive the transfer limitation imposed on a student when the case meets the definition of a hardship. (See “A.” below.) Consideration of any hardship request under this bylaw requires documented proof of the hardship circumstance, and all facts to be considered must be submitted at the time of application. Consideration will be given to those situations in which there is no evidence of athletic motivation, undue influence, pending disciplinary action or falsification of information (See also Bylaw 202). • A. A hardship is defined as an unforeseeable, unavoidable and uncorrectable act, condition or event that causes the imposition of a severe and non-athletic burden upon the student or his/her family. Sections may only waive the transfer limitation if the conditions of hardship are met, and there is sufficient documentation to support the hardship claim. Sections may not waive the applicable rule if the conditions of hardship are not met. • B. Consideration of any hardship request to a Section requires documentation. Such documents may include, but not be limited to copies of current transcripts, financial documents, medical statements and/or supportive statements from the previous school attended.
Hardships continued • WHO MAY FILE FOR HARDSHIP? 207/510 1. Students transferring for the 2nd time before or after their 3rd consecutive semester in high school who have played sports at ANY level and want to play varsity. 2. Students transferring for the 1st time, 2nd time, 3rd time after the beginning of their 3rd consecutive semester in high school who have played sports at any level and want to play varsity. 3. Foreign transfers who are not in a CIF-approved foreign exchange program.
FOREIGN STUDENTS CIF BYLAW 209 • Students who transfer from a foreign country, who are enrolled in a CIF-APPROVED foreign exchange program—file 209 and 510 forms. • Students who transfer from a foreign country, who are not enrolled in a CIF-approved foreign exchange program or who are not enrolled in any foreign exchange program, must file a 207/510 Hardship exception request. • NEW! 209.B.2. Limited Eligibility The international student may have limited eligibility only to participate in interscholastic competition. The international student may request unlimited eligibility under the provisions of Bylaws 207 and 208 that apply to all transfer students in the Section. For the purpose of this bylaw, any and all organized sports programs (e.g. youth teams, community teams, club teams, national teams at any level or individualized instruction for competition in development schools or programs) in which the international student competed on, or participated within the last 12 months, will be considered by the CIF in determining whether the student participated in the equivalent of interscholastic competition.
PROCESSING INFORMATION • Schools are facilitating an APPLICATION for eligibility for one of THEIR students. • For limited applications, schools are requesting an eligibility determination for one of their students based on the rules. • For Hardships, schools are requesting an exception to the residential eligibility rules for one of their students. • These are not CCS’ personal rules. These are rules that all the schools in the CIF have had input on and agreed to abide by. • School principals (or designee) are responsible for their student’s eligibility. • School principals (or designee) are responsible to submit a COMPLETE, ACCURATE application form(s) • If you want a student to be eligible to play for you, providing complete, accurate information, so we can make such a determination is the school’s responsibility; not CCS’! • It is not our responsibility to track down information, contact someone else to get the whole story, search out more information, etc. It is the school’s and the applicant’s responsibility. • Schools are the contact for the CCS, NOT THE PARENTS!
Parents…just a few we talked to last week….. Recognize yours?
Processing….. • They are processed in the order they are completed. • If they are incomplete, inaccurate or just plain wrong, they go back to the new school for completion. • Taking 5’ to review an application prior to submitting it for completion and accuracy will save you approximately 2 weeks in the processing of that application. • An application is not considered completed until it has been received, is correct and complete and is ready for review. • At the point they are ready for review they are THEN placed in the stack to be reviewed in the order they were completed. • When we say allow for a month, we mean a month from when the application is COMPLETED, not submitted.
FRUSTRATIONS? You got ‘em…... • May they just play JV once it is submitted? • Why can’t you figure out what grade level he/she is in from the other information on the form? • Why don’t you just know that it is the softball coach that signed? • May we fax it to get in the stack for review and follow up with the original? • May we submit a limited and then after that is granted put it in the stack for hardship review? • May we bring it in and have Deana look it over right then to see what we are missing? • I e-mailed you about this one, why didn’t you remember the circumstances I told you about? • Will you tell me what to say in the letter? • It is obviously a hardship, we’ll justlet the kid play insteadof making him sit out!
FRUSTRATIONS? We got ‘em. • CCS: And how was I supposed to know the AD was also the softball coach? • CCS: No, I can’t push yours ahead, expedite this one, take it to someone to look at right now while you are on the phone. • CCS: Yes we just got it yesterday, no he can’t play today. • CCS: This application is such a mess I am going to send it back and just tell them to start over. • CCS: I have sent this one back four times and they still haven’t gotten it correct. • Oh, I thought I was applying for a hardship not limited, can you look at it again? • Can I send it in to get in the stack and then just call you when he becomes scholastically eligible? • CCS: One paragraph and they think they are going to get a hardship exception to the rule? • I just got a letter from the Commissioner asking for more information, can you tell me what she wants? • Did the fax arrive a few minutes ago, is the student eligible? • We submitted the application but never received any response, so the student was eligible, right?
WE HANDLE 95% OF APPLICATIONS AT LEAST THREE TIMES! Last year we processed 704 transfers x 3 =2112! When you call to ask where your file is in line…..here’s what that does to Deana. She can’t check forms when you keep calling!
What you should do…..207 • Check each application before it gets mailed to at least make sure all the blanks are completed! • Make sure that everyone has signed. • Make sure that the dates of enrollment account for the student’s entire high school attendance….no gaps! 1. STUDENT’S NAME_Joe___ 09/02/19949101112650-229-3434 Date of Birth Yr in School Area Code & Phone 2.CURRENT ADDRESS__1333 West Street, Scotts Valley 95345 CITY ZIP FORMER ADDRESS: 2222 East Street, Santa Cruz95345 CITY ZIP 3.TRANSFER FROM - Pac Collegiate HIGH SCHOOL TO Santa Cruz HIGH SCHOOL 4.ENROLLED IN PREVIOUS SCHOOL FROM 8/08/2005 TO 9/25/2007 (high school enrollment only) BEGAN ATTENDING NEW SCHOOL ON: 01/12/08 (mo/day/year) 5. LIST ALL HIGH SCHOOLS & DATES ATTENDED:__Scotts Vly 8/05-9/07; Santa Cruz, 1/12/08-present WHAT GRADE IN SCHOOL IS THIS STUDENT?
Form 207 continued • 6.APPLICATION MADE UNDER THE FOLLOWING (CHECK ONE) _x_1ST TRANSFER PRIOR TO BEGINNING OF THIRD CONSECUTIVE SEMESTER SINCE ENROLLING IN THE 9TH GRADE -Bylaw 207.A(3) _x_APPLICATION FOR LIMITED ELIGIBILITY ONLY-- Bylaw 207.B ___APPLICATION FOR HARDSHIP VARSITY ELIGIBILITY -- Bylaw 208Must include documented proof of a hardship which is an unforeseeable, unavoidable and uncorrectable act, condition or event, which causes the imposition of a severe and non-athletic burden upon the student or his/her family. ___APPLICATION FOR HARDSHIP ELIGIBILITY FOR A TRANSFER FROM A FOREIGN COUNTRY (209) (applies to transfer students from a foreign country that are NOT in a CIF-approved foreign exchange program) Which one is it?????
10.FORMER SCHOOL’s STATEMENT School name:_____________ ___THE INFORMATION CONTAINED IN # 5, 8, 9 AND BELOW IS CORRECTTO THE BEST OF MY KNOWLEDGE REGARDING THE STUDENT’S ELIGIBILITY. (PLEASE INITIAL ALL APPROPRIATE LINES.) _____ 1a.Student WAS academically eligible at our school at the time of his/her transfer to the new school. (#8) _____ 1.b Student WAS NOT academically eligible at our school at the time of his/her transfer to the new school.. _____ 2.a.Student is NOT transferring as a result of a disciplinary problem or disciplinary action taken or pending_____ 2.b.Student IStransferring as a result of a disciplinary problem or disciplinary action taken or pending _____3.a..Student is NOT transferring with a pending or approved expulsion or suspended expulsion._____3.b. Student IS transferring with a pending or approved expulsion or suspended expulsion _____ 4a. The student DOESmeets all other CIF, CIF Section, League, and School eligibility rules._____ 4.b The student DOES NOT meet all other CIF, CIF Section, League, and School eligibility rules EXPLAIN with which rules the student does not comply: _________________________________ ________________________ ____________________ __________ FORMER PRINCIPAL’S SIGNATUREPRINT PRINCIPAL’S NAME DATE __________________________ ______________________ ____________ FORMER AD’S SIGNATURE PRINT AD’S NAME DATE confirming participation as reported in #7
11. NEW SCHOOL PRINCIPAL’S STATEMENT The information contained in 1-8 (reverse side) is correct to the best of my knowledge. I accept responsibility for the accuracy of items 1-8 and understand that penalty may result to my school’s team(s) if the information proves to be incorrect. (please check all appropriate lines.) ____1.a. AS OUTLINED IN BYLAW 207, I HAVE NO OBJECTION IF THE CCS COMMISSIONER WISHES TO GRANT LIMITED (other than varsity) ELIGIBILTY. OR _____1.b. AS OUTLINED IN BYLAWS 207, I DO OBJECT TO __________LIMITED ELIGIBIITY _________ UNLIMITED ELIGIBILITYReasons for objection _________________________________________________ (attach additional written documentation and explanation if needed) _____2. INCLUDED WITH THIS FORM IS THE STUDENTS’ DOCUMENTATION REQUIRED FOR THE REQUEST FOR A HARDSHIP WAIVER. ______________________ _______________________ ___________NEW SCHOOL PRINCIPAL PRINT PRINCIPAL’S NAME DATE
CIF FORM 510 pre-enrollment contact • READ ALL STATEMENTS CAREFULLY BEFORE SIGNING • DISCLOSE ALL PRE-ENROLLMENT CONTACT….CCS WILL DECIDE IT IF IS RECRUITING OR NOT. • AD’S IF YOU SIGN FOR YOUR COACHES, YOU BETTER HAVE SPOKEN TO THEM BEFORE YOU SIGN FOR THEM….YOUR SIGNATURE MEANS IT’S YOUR RESPONSIBILITY!
Remember….. • ANY student who changes schools without everyone, with whom they were living while attending the former school, moving into a new school’s attendance area MUST DO A 207 AND 510. NO EXCEPTIONS TO THAT RULE. • Ineligible athletes are not allowed to compete in ANY contest (scrimmage, pre-season practice game, we aren’t keeping score, etc.) ANYTIME, ANYWHERE……. • Athletes do not become eligible simply by submitting an eligibility application. • These are YOUR students, it is the school’s responsibility to clear ALL eligibility requirements. You need to be the contact with CCS and you need to assist parents in completing the appropriate paperwork.
Remember….. • We are happy to help, but not to do your job for you….. • The more you call and ask how much longer your student’s eligibility will take, the less time we have to actually review them. • We have other responsibilities, Eligibility is but one of many things for which we are responsible… • So thanks for your patience and understanding. If we all hold hands and cross the street together, we will all get through it.