Grinspoon Institute Webinar

1. Grinspoon Institute Webinar March 17, 2009 Grinspoon Institute for Jewish Philanthropy Making Reunions Work

2. Agenda: • Welcome and Introduction – Sue Kline • Technology Overview (GoToWebinar) – Kevin Martone • Making Reunions Work – Robin Rubenstein • Online Event Registration Tools – Kevin Martone • Feedback/Questions Grinspoon Institute Webinar

3. A) Grab Tab – Click double-arrows to open/close Control Panel. Click square to toggle Viewer Window between full screen/window mode. Click hand icon to raise/lower hand. Click mic icon to mute/unmute your audio B) Audio pane – Select audio format. Click Audio Setup to verify Speakers & Microphone. C) Questions pane–Attendees can submit questions and review answers. D) Type your question and click Send to submit it to the organizer

4. Options for Audio • If you want to use the Telephone, select Use Telephone. Please call the number displayed and enter both the access code and audio pin provided. • If you would like to use your Computer Microphone & Speakers, select the Use Mic & Speakers button. (Fig. 1.1) You have two options for audio: Fig. 1.1 If you are having problems hearing the Webinar through your computer: • Check your audio settings: • Click on the Audio Setup link on the Audio panel OR • Go to File  Preferences Audio. (Fig. 1.2) • Under Speakers Setup, select the proper device. Be sure to uncheck the Mute box. Hit OK. • If you continue to have problems, please submit a Question and we will assist you. Fig. 1.2 Grinspoon Institute Webinar

5. Interacting with Presenters & Participants • During the Session • We hope these sessions will encourage participants to ask questions and share their own experiences relating to the topic at hand. • To foster this interaction, we have enabled both the “Raising Hand” option and the “Q&A” option. • Raising Hand – use to respond to • Q&A – please use this feature to submit questions (or problems) to the organizers/presenters. They can then either pose the question to the group, respond immediately, or pull all the questions together and respond at the end of the presentation. • We may also offer polls during the session to get feedback from all participants about their experiences, how the webinar is going, or to gather other information. • After the Session • Please join the discussion on this topic in our Discussion Forums at http://forum.gijptech.org • Please find all materials from this session (including a recording of the presentation) on our Webinar page at http://webinar.gijptech.org Grinspoon Institute Webinar

6. Online Event Registration • Benefits • Considerations • Sample Tools • EventBrite example – Surprise Lake Camp • RegOnline example – URJ Camp Coleman • Questions? Grinspoon Institute Webinar

7. Online Event Registration - Benefits • Streamlined event registration • For attendees • For staff – fewer phone calls, waiting for mailed-in registrations • Can accept credit card payments (optional) • May be integrated with website (some tools) • Easy to communicate • Linked from eNewsletters, blogs, Social Networks, website, etc. Grinspoon Institute Webinar

8. Online Event Registration - Considerations • Price • Ability to customize the data requested • Ability to accept payments for the event registration • Ability to easily share the registered attendees list online (with or without extra comments) • Integration with your existing database • Ability to integrate the online form with your website • Ability to promote easily via social networks • Other functionality? • Examples – accept phone registrations; easily print nametags Grinspoon Institute Webinar

9. Online Event Registration - Tools • Much more in-depth review of these tools on our website at http://gijptech.org • Go to Resources  Tools  Event Registration • Popular Tools Used any tools not on this list? Let us know! Grinspoon Institute Webinar

10. Online Event Registration – Surprise Lake Camp • Surprise Lake Camp – Eventbrite • Links to events at Eventbrite.com - http://alumniovernight.eventbrite.com/ • Offers multiple ticket prices • Eventbrite fee added to ticket price explicitly • Still have PayPal fee for credit card processing • Attendees given the option to share the information via email, Facebook,Twitter, etc. • Experiment – try it in addition to usual offline registration options Grinspoon Institute Webinar

11. Online Event Registration – URJ Camp Coleman • URJ Camp Coleman Alumni Reunion – RegOnline • Links to events at Regonline.com - http://www.regonline.com/Checkin.asp?EventId=708256 • Offers multiple registration prices • List of attendees automatically created • Many advanced back-office features: • Check-in • Nametag creation • Conditional attendee questions • Detailed reporting Grinspoon Institute Webinar

12. Online Event Registration – Questions? Photo by Xurble Grinspoon Institute Webinar

13. Grinspoon Institute Webinars – Feedback/Questions • How did we do? • How was the level of detail? • What topics would you like to learn about in this format? • Is there a topic you’d like to share in a future Webinar? • Any other suggestions? Grinspoon Institute Webinar

14. Save the Date! Next Webinar… • Tuesday, April 21, 2009; 1 PM EDT • Creative Alumni Outreach Strategies • JC Cohen and Scott Price, URJ Henry S. Jacobs Camp • Are you struggling to find and stay connected with your Alumni? • Unsure how to reach them? • URJ Henry S. Jacobs Camp uses many tools and techniques to build community with their alumni: • Website • Facebook • Twitter • Events • Business Cards • And more… Grinspoon Institute Webinar

15. For More Information • This presentation and recorded session will be available in our Webinar archives by the end of the week: http://webinar.gijptech.org • Tech Program Blog: http://blog.gijptech.org • Tech Program eNewsletter Archives: http://enewsletter.gijptech.org Grinspoon Institute Webinar