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Unemployment Insurance UI Tax Project Certification

Unemployment Insurance UI Tax Project Certification. Department of Workforce Solutions Presentation to Project Certification Committee December 16, 2009. DWS Project Staff: Introductions. Business Neil Meoni – Deputy Cabinet Secretary I.T. Division John Salazar – CIO

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Unemployment Insurance UI Tax Project Certification

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  1. Unemployment InsuranceUI Tax Project Certification Department of Workforce Solutions Presentation to Project Certification Committee December 16, 2009

  2. DWS Project Staff: Introductions • Business • Neil Meoni – Deputy Cabinet Secretary • I.T. Division • John Salazar – CIO • John Hudson – IT Operations Manager

  3. Introduction • Social Security Act of 1935 Established UI Program • 51-1-3 NM7A 1978 Established a process for systematic accumulation of taxes to pay qualified participants benefits during periods of unemployment • NMDWS collects unemployment taxes from New Mexico employers on a quarterly basis, deposits those funds to a federal trust fund from which UI benefits are paid weekly to qualified applicants • Collects over $130M annually in unemployment insurance taxes from over 54,000 employers NM Employers Pay Unemployment Insurance Tax Federal Trust Fund Weekly UI Benefits to Qualified Applicants

  4. Introduction • Current System • 20+ year old mainframe system • Costly to maintain • Manual process for employees and taxpayers • Labor and paper intensive

  5. Unemployment InsuranceUI Tax Project Certification Implementation Phase Request for release of additional funds Requesting: $ 9,010,000 – FF (Reed Act) $ 51,724-- FY09 Remaining Bal TOTAL: $ 9,061,724 ITC Certifications June 7, 2006 - $200k April 7, 2007 - $1.75M

  6. Benefits of New UI Tax System • Improved on-line services for NM employers • Electronic payment processing provides improved convenience for customers • Real-time registration & account maintenance for employers • Electronic scanning of paper tax forms eliminates manual data entry and improves timeliness and accuracy • Integrated Workflow & Rules Management

  7. UI Tax: Project Progress • Project RFP in Award Phase • Met legislative contingency – RFP by Sept. 1 • RFP for multi-year IV&V & PM • IV&V managed through DoIT, MOU with DoIT signed • Interim IV&V contract in process, simutaneous reports to DoIT and DWS • State PM in place pending selection of RFP award

  8. UI Tax: Planning PhaseAccomplishments • UI Tax Requirements Definitions • Tier Technologies, Inc. • Business & Technical • Validated requirements – Albuquerque Chamber of Commerce, Taxpayer Professional Association, and the CPA Society • Market Analysis of possible vendors • Multi-state collaboration for best practices • Industry RFI • RFP (specifications) presented to TARC • Redundancy, System performance specification, Network bandwidth specifications • Webinars with Minnesota Dept of Labor to assess in-production vendor solution. December 8 & 9

  9. Timeline Finalize UI Tax System RFP & Requirements Validation July 2009 August 14, 2009 Issue RFP for UI Tax System December 15, 2009 Contract Award Hardware & Framework purchased and delivered to ensure that $9.01 of Reed Act Appropriations is applied to the project June 30, 2010 2011 Employer Self-service Module Implemented 2012 - 2013 Complete UI Tax System

  10. Project Readiness • Solid Requirements Definition • RFI / Market Analysis • Requirements Validation for RFP Release • External Stakeholder Input • Current and Future State Use Cases Documented using Rational Unified Process Methodology • Business Project Engineering • Executive Management Support / Steering Committee • DoIT Coordination • Retained Services of Professional Procurement Manager • Integration with State Financial System

  11. UI Tax: Budget & Timeline • $12.5M REED Act Funds • $1.3M UI Claims • $240k IVR Upgrade • Balance: $10.96M • $1.95M UI Tax start-up • UI Tax Net Available: $9,061,724 (per audit reconciliation)

  12. UI Tax: Benefits • Improved Online services • E-payment processing • E-Registration • Integrated document scanning • Integrated Workflow & Business Rules Management

  13. Thank You UI Tax Project Team 12/16/2009

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