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Optimizing Productivity: Federated Information Management for Enhanced Decision-Making

Discover how a federated approach to information management can streamline organization-wide data control and improve business processes. Oscar Custers, Director of Geospatial Agenda, guides you through effective strategies to create, manage, and publish crucial content that aligns with your goals. Understand the importance of a unified data management lifecycle and its role in enhancing productivity while minimizing costs. Engage with practical questions about your business model and learn how to implement these methodologies for a competitive edge in decision-making.

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Optimizing Productivity: Federated Information Management for Enhanced Decision-Making

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  1. Bringing Order to Chaos:How a Federated Approach to Information Management Can Increase Productivity and Reduce Cost Oscar Custers, Director Geospatial

  2. Agenda • Open Session! • Introduction • Who is who? • Goal • Questions… • Federated Data Management • Future

  3. Goal ...provide your organization with a competitive edge whenever there is a decision to be made by managing all your content; allowing you to create, manage, and publishthe content to achieve your business goals; and, most importantly, to bring control and consistency to business processes by individuals, across project teams and departments…

  4. Questions for YOU… • What is your type of business? • What type of organization? • How many persons are with your organization? • What data types are in use? • How have the work processes been defined? • What is the location of the data? • What are your applications?

  5. Business Process Analysis… ….starts with a whiteboard

  6. Could you tell… • Where is the latest version of the new scheme design? • Show me all drawings for Phase 2 • Show me all drawings for a specific location • When did we receive the drawings from the lead design team? Where are they?

  7. Could you tell… • Aren’t these CAD/GIS files supposed to have references? Where are they? • Can I lay my hands on the right version of a file for one of our assets? • How do I see previous versions? HOW much time does searching for the right information take??

  8. Business Drivers

  9. Concerns • From our perspective, the issues are: • Cost versus Value (ROI) • Liability Risk • Managing (potential) change in work practices • Implementation, integration, maintenance, resources….

  10. Return on Investment WHY DO AN ROI MODEL? • Justify the cost of purchasing software and services by identifying potential savings and efficiency gains. • It can help sell the idea to a higher level of management if required. • It can help sell the idea internally where there is resistance to change. • It can help justify increases of the project budget if necessary

  11. Return on Investment • Return on Investment (ROI) is the financial appraisal of an investment. It tells a potential investor what returns can be expected as a result of the investment and evaluates these returns in generally accepted measures such as Net Present Value (NPV). • The Bentley ProjectWise ROI calculator has been designed to give a high level assessment of potential investment returns using broad benefit metrics in conjunction with a straightforward methodology..

  12. Liability Risk • Particularly important with regulated industries • What are your liabilities?: • Audit Trail • Document Distribution • Find a supporting document for a legal or emergency case easily • Pentagon

  13. Technical Driver

  14. Lifecycle Workflow Integration • Infrastructure assets are particularly difficult to manage • Because of long lifecycles (50 - 75 years). The assets are constantly being worked and re-worked with increasingly smaller budgets. • Disaster Management and Terrorism Prevention have put increased requirements on infrastructure asset management. • The most detailed information on the asset lives in the Design Documentation that was used to build it. • Design Documentation is still overwhelmingly “document” based - Maps, Models, Drawings, Specifications, Schedules - and often dispersed.

  15. Four pillars • Federated Data Management • Geospatial Managed Environment • Interoperability • Scalable architecture

  16. Intelligent Design Models / Documents Bid & Build Documents As Built Documents Federated Data Management One holistic lifecycle for Integrated Data Management • Controll over workprocesses • Management and spatial indexing of (geo–) file formats • Storage of data in (enterprise) data stores Detailed Asset Models / Documents Database Database

  17. Federated Data Management Continuous thread through entire work process

  18. Intelligent Design Models / Documents Bid & Build Documents As Built Documents Federated Data Management Supporting the entire Lifecycle • Editing Data • Technically advanced, high precision ´engineering´ solution for all departments in 2D and 3D (create, modify, analyse, plot, mobile management) • Management of Data & Applications • Application & data management to support the cooperation between departments (manage, archive, exchange, integrate, datastores, workflow management) • Publishing/Use of Data • Share (internal) and distribute (extern) of information by map plotserver– and webtechnology Detailed Asset Models / Documents Database Database

  19. Geospatial Management An extension that adds spatial context to a managed environment … • Spatial indexing • Projection management • Query and locate • Spatial display

  20. Geospatial Management • Spatial Navigation • Spatially Indexed Documents • Background Map

  21. Spatially Indexed Documents

  22. Interoperability • In general • Support of (open) standards and technology • PDF integration in 2D, 3D and animations • At several levels • Between various (technical) disciplines • Within the entire organisation • Integration with enterprise systems as SAP, ESRI ArcSDE, Oracle 9i and 10g • Between organizations • Exchange between open and closed formats (DGN XFM, DWG, MXD, GML) • Access to ‘Open’ Geospatial content by web-services (WMS, SOAP) and i.e. Google Earth (KML)

  23. Scalable architecture • Solutions from ‘small to large’ • Windows client (desktop) • Technically advanced, high precision design and GIS solutions (2D and 3D) for use at desktop and tablet Pc's • Client/server (file based) • ´Geospatial´ data and workflow management at the server • Database centric (two tier) • Direct integration with data stores • Multi-tier • Integration with enterprise systems, data stores, plotservices, and web publishing applications

  24. Four pillars • Federated Data Management • Geospatial Managed Environment • Interoperability • Scalable architecture

  25. Bentley Geospatial Server…. • Information Management System – specialized to handle technical content & workflows • Features: • Distribution of documents over LAN/WAN/Intranet/Internet • Security & User Access controls • Reference files, Title Block updates, Redline, Batch Plot • Search, Versioning,, Workflow, Audit Trail reports • Messaging agents • Indexing & searching of components within documents • Full Text Retrievals, Thumbnails & File Properties extractions

  26. File server File server File server Architecture

  27. Integration • Supported Associations: • MicroStation • MicroStation based applications • AutoCAD 2005, 2004, 2002, 2000 • ArcMap (ESRI) • Microsoft Office 2003, XP, 2000, 97 • DGN/XFM • Folders • Almost any type of document…

  28. Change Management • Audit Trails • Keep tracks of changes made to documents • Include user comments • Reports: single document, folder, all documents • Filter by users, actvity and dates

  29. Workflow Management • Easy to configure • Easy to pass to different state • Messaging capability on state changes • Use in research criteria

  30. Search • Documents content • Graphical preview • Text indexing • Content indexing • Outside documents • Folder attributes • Document attributes • Geospatial information

  31. Import Import and scanning tools, for batch creation and extraction of spatial locations

  32. Geospatial Management Geospatial Management … • Adds spatial metadata to documents • Query/view document location on background map • Automated projection management • Import tools to rapidly prepare legacy documents • ArcMAP Integration

  33. Geospatial Management A ProjectWise extension that adds spatial context to a managed environment … • Spatial indexing • Projection management • Query and locate • Spatial display

  34. Geospatial Server XM edition • Planned for XM • Spatial Features/Components • Points and lines for Spatial Locations • Attribute driven Geo Referencing • On the fly Geo Reference • Scan (batch geo referencing based on attribute value) • Updated geospatial views • Update on Coordinate systems integration

  35. Geo-Coding by Attributes • Use case: • Documents with no real spatial information (like text, pdf,…..) • Feature: • Leverage existing spatial meta data • Can be run either in dynamic mode or in batch mode

  36. Geo-Coding by Attributes

  37. Geo-Coding by Attributes

  38. Updated geospatial views • Views for • Current folder • Sub folders • Documents • Components • 3 symbology types • Points • Lines • Polygon

  39. Indexing features, properties

  40. Indexing features, navigation

  41. Indexing features, Indexing

  42. Questions? • Oscar.Custers@Bentley.com

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