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Purchase Card Program Overview

Get insights on cardholders, transactions, coding, and billing cycles for efficient management in UMW. Ensure compliance and accuracy in financial reporting.

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Purchase Card Program Overview

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  1. In the Works

  2. How many cardholders do we have in Works? • 85 • 100 • 129 • 132

  3. How many transactions did we have in Works in our first billing cycle? • 1,206 • 1,248 • 1,828 • 2,432

  4. How many transactions did Karen flag for corrections? • 5 • 17 • 27 • 49

  5. How many transactions were swept due to incomplete approvals? • 25 • 45 • 60 • 70

  6. What was the total dollar spend for the Oct/Nov billing cycle? • 195,987.46 • 250,097.56 • 450,872.10 • 706,604.68

  7. Which statement is NOT true regarding un-coded swept transactions? • Transactions will be coded to 71209 • Coded transactions will require a Transfer of Funds form from the cardholder or cardholder manager to correctly code the expense • Transfer of Funds must occur within 30 days of the posting • Sign off is still required for both cardholder and cardholder manager • Funds are restored to the card once swept

  8. Which statement is NOT true regarding coded swept transactions? • It’s acceptable to not have a fully approved transaction if properly coded. • Sign off is still required for both cardholder and cardholder manager • Funds are restored to the card once cardholder and cardholder manager have signed off.

  9. Which is NOT true regarding the UMW SPCC Cardholder Billing Statement … • Requires a one time setup for monthly report generation • Allows for additional information based on Cardholder needs • Can be printed at any time for any time period beginning Oct 15, 2011 • Must be printed and placed within the monthly purchasing file for reconciliation purposes • Must be signed by the Cardholder and Cardholder Manager

  10. Which of the following is NOT True? • All alpha characters must be capitalized in the GL segments. • All prepay dates should be selected from the GL Assistant. • All Activity codes should be selected from the GL Assistant. • 99% accurate Fund and Program validation is by use of the GL Assistant. • It is impossible to make a coding mistake.

  11. What is the amount UMW paid thus far for Ad Hoc Purchases in FY 2011 ? • 12,981.02 • 15, 678.92 • 9,085.69 • 18,351.38

  12. What is the amount UMW paid for Ad Hoc Purchases in FY 2010 ? • $23,485.03 • 13, 876.54 • 10,897 • 32,687

  13. Which code designates an Ad Hoc Vendor in eVA? • R01 • VR01 • R02 • VSR1

  14. In the upgraded eVA, what replaced folders? • Labels • Hanging files • Nothing, folders still exist • Cabinets

  15. Pre-Pay Dates are necessary for: • Items purchased on behalf of others. • Items purchased on a re-occurring basis. • Items purchased in advance. • Items or services purchased in advance for a predetermined time frame.

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