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Lean Government Initiative Reducing Materials Certification Process Lead Time

Lean Government Initiative Reducing Materials Certification Process Lead Time. Keith H. Lundin, Quality Unit-BTS. Overview of Presentation. Team Mission Materials Certification Lean Team Current Status Materials Certification Issues Materials Certification Process Prioritization Matrix

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Lean Government Initiative Reducing Materials Certification Process Lead Time

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  1. Lean Government InitiativeReducing Materials Certification Process Lead Time Keith H. Lundin, Quality Unit-BTS

  2. Overview of Presentation Team Mission Materials Certification Lean Team Current Status Materials Certification Issues Materials Certification Process Prioritization Matrix Solutions Benefits Next Steps

  3. Team Mission • Review the materials certification process (preconstruction, during construction, and post-construction) to identify and eliminate non-conformities in process • Primary Focus: Identify ways to reduce the lead time from Substantially Complete through Materials Certification (signed DT1310) to 45 days.

  4. Materials Certification Lean Team Keith Lundin, Bureau of Technical Services, Team Leader Greg Brecka, SW Region PDS Steven Krebs, Bureau of Technical Services Richard Marz, Bureau of Structures/coming from SER Jennifer McCartney Grube – NE Region PDS Brenda McCauley – SW Region PDS Jeff Michalski, NC Region TSS Matt Smith, SE Region PDS Matt Grove, WTBA Contractor Dee Miller, UW Madison – Team Facilitator

  5. Current Status: Statewide 2011 - 2012

  6. Materials Certification Issues Missing materials tests Improper certification Incomplete or inaccurate Materials Information Tracking System (MITS) reports Materials Review conducted two years after project completion Submission of materials records one or more years after project completion

  7. Materials Certification Process 45 days

  8. Materials Certification Tracking Process in MTS entered by Materials Engineer/Specialist

  9. DT 1310 Signatures WisDOT Project Materials Coordinator ____________________Date_______ Or Project Leader (Signature) __________________ Date________ Project Manager (Signature) __________________ Date________

  10. Prioritization Matrix

  11. Solutions • Interim 30-60-Final Review of Materials • During construction at 30% and 60% • Pilot Regions: SER and NCR • On-line Training of Materials Certification Process • WisDOT Project Materials Coordinator (WPMC) • Contractor Project Materials Coordinator (CPMC)

  12. Benefits Resolve Non-conformance/Non-performance Issues upstream in a timely manner Enhance Quality of Materials’ Record Submittal Assure Central Office Testing is being Conducted in a Timely Manner Assure Contractors are Submitting Materials Documentation as Required by Specifications

  13. Next Steps: On-Line Materials Coordinator Training • Oct/Nov 2013 • Identify and confirm on-line course modules • Nov 2013 • Contract consultant from UW-Platteville for development content for course module • Dec 2013/Mar 2014 • Development of on-line training and pilot testing • April 2014 • Implementation of Training

  14. Next Steps: Interim Materials Review Process • Nov 2013 • Development of documentation for interim review • Select/Confirm the person who will conduct interim review process • Nov/Dec 2013 • Review interim process in NCR and SER and make changes • Feb/Mar 2014 • Training on Interim Review process • April 2014 • Implement Interim Review Process for all regions

  15. Lessons Learned • Communication is Key! • Resolving issues at lowest level reduces the risk of issues being handled later in the process • Material Specifications include a large amount of requirements making the materials certification process very complicated. • Bar coding and scanning technologies need to be researched to determine what impact there could be on improving the materials certification process.

  16. Contact for More Information: Keith H. Lundin Quality Assurance Unit Bureau of Technical Services Division of Transportation System Development Wisconsin Dept. of Transportation Cell: 608-220-8847FAX: 608-245-8959 keith.lundin@dot.wi.gov

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