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Minnesota e-Transcript Initiative

Minnesota e-Transcript Initiative. Agenda. Minnesota e-Transcript Initiative Overview Support from the Colleges Opportunities for High Schools Secure Transcript Overview Students Senders Receivers. Minnesota E-Transcript Initiative Overview. Minnesota ETI.

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Minnesota e-Transcript Initiative

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  1. Minnesota e-Transcript Initiative

  2. Agenda • Minnesota e-Transcript Initiative Overview • Support from the Colleges • Opportunities for High Schools • Secure Transcript Overview • Students • Senders • Receivers

  3. Minnesota E-Transcript Initiative Overview

  4. Minnesota ETI • Midwestern Higher Education Compact (MHEC) awarded E-Transcript Initiative to Docufide in June of 2006 • In May of 2007, the Minnesota Office of Higher Education agreed to the MHEC ETI State Participation Agreement • All public and private high schools and colleges in Minnesota receive negotiated service discounts for Docufide’s Secure Transcript Service

  5. EXPERIENCE • More than 2500 colleges and universities nationwide have received transcripts from Docufide over last 5 years • High schools in 30 states now electronically send transcripts through Secure Transcript • Indiana Statewide e-Transcript Initiative launched 10/2005 • Over 90% of schools (using 30 different types of SIS) use the service • Minnesota e-Transcript launched 6/2007 • Nebraska e-Transcript launched 10/2007 • Alaska e-Transcript launched 12/2007 • South Carolina K-12 Student Record/e-Transcript project awarded 3/08 • Utah K-12 Student Record/e-Transcript project awarded 10/08 • Arizona e-Transcript project awarded 10/08 • Wisconsin e-Transcript project awarded 06/09 • Michigan – Docufide selected, awarded 07/09 • Kansas – Docufide selected, implement 2009 • North Dakota e-Transcript project - Docufide selected 1/08 – pursuing funding • Several additional states are currently evaluating student record/transcript exchange

  6. Minnesota ETI Benefits • e-Transcript creates a secure, paperless environment for the request & delivery of student’s official transcripts to all accredited colleges nationwide • Benefits • Students or Parents can order transcripts anytime of day or night • Provides efficiency, consistency, and dramatic cost savings for schools • Time Savings, enabling staff to focus on more important student matters • Implemented/trained within an hour or less per school • Official transcripts sent to all colleges nationwide, as well as military, scholarship funds, NCAA Clearinghouse and 3rd party destinations such as insurance companies or employers

  7. Minnesota ETI Progress • Strong Support from the Minnesota’s Postsecondary community for receiving transcripts electronically • ETI Progress in Minnesota • College & Universities through the state have registered to receive transcripts electronically • 100% U of M campuses • 100% MnSCU 4 year campuses • 74% MnSCU 2 year campuses • 100% MN Private College Council members • Over 30,000 transcripts have been processed with eTranscript for MN schools • High Schools throughout the state are registering interest and going through installation

  8. Minnesota Approach • Secure Transcript available at a significant discount • Receivers: • The service is free to all postsecondary institutions who register to receive transcripts electronically. • Senders: • Participants receive discounts of nearly 50% off Docufide’s normal electronic transcript delivery rates with additional discounts on installation and destinations outside of MHEC. • Installation fee is $212.50 per school or $425 minimum per district • Subsidizing options available to all high schools • Docufide provided quote based on senior count • Per request basis by students (no cost to schools) • Transcript fee to registered institutions is $2.55 • Transcript fee for transcripts mailed on the school’s behalf is $4.25 • Ability to collect additional surcharge from the students for the school

  9. SCOPE OF SERVICES NON-INTRUSIVE TECHNOLOGY • Unique capture capabilities from ANY SIS • Minnesota-ready with experience working with: • Skyward, • PowerSchool, • Infinite Campus, • PeopleSoft SIS’s • No hardware required – simple software download • Sending school controlled process

  10. IT Specialist works with Docufide Support through installation and testing process upon receipt of contract Installation & Testing Identify Primary Contacts

  11. Student Request Process

  12. Student Request Process Full service Secure Transcript allows for the online processing of all student and alumni requests, accessed from a link placed on the school’s website. • Secure Transcript Includes: • Secure student/parent registration, requesting & order tracking • A comprehensive database of colleges and scholarship funds • FERPA compliant delivery to any other destination globally • Intuitive school interface allowing for review and approval of all requests ANGRY TROUT HIGH

  13. Student Request Process Students/alumni register and create an account with Docufide, allowing for online request processing to colleges/universities and third-party destinations globally.

  14. Student Request Process Student searches our database of all colleges & universities nationwide. Multiple destinations can be searched and selected. If allowed (school preference) students can also send to 3rd party destinations.

  15. Student Request Process 3rd party destinations can be delivered to in a FERPA compliant manner.

  16. Student Request Process • Student reviews destinations and confirms that selections are correct. When school subsidized, no fee appears for colleges and universities nationwide.

  17. Student Request Process • Student reviews and accepts online agreement.

  18. Student Request Process • If required (not subsidized) student processes payment online.

  19. Student Request Process • Students can track their requests online and will also receive confirmation emails when their request is received, approved by the school registrar, and upon delivery. Automatic Email Notifications

  20. Sending School Process

  21. Sending School Process • e-Transcript provides administrators with a secure online To-Do List, where all student and alumni transcript requests are quickly reviewed and processed for delivery.

  22. Sending School Process • The Docufide Virtual Printer is used to electronically upload student transcripts securely to Docufide for processing. • Transcripts can be sent individually or in a batch.

  23. Transcript Formats PDF XML

  24. PDF Transcript Docufide delivers a comprehensive dataset in the header of each transcript, including a unique ID#, creation date, and applicant tracking # (if provided by student) Docufide’s PDF carries transcript data in a standard format, no matter the sending school’s structure. Consistent student, school, course and credit information allow for ease of review and import into document management systems.

  25. PDF Transcript Each transcript carries a unique ID #, allowing the recipient to verify its authenticity online. Docufide also includes an embedded electronic signature, ensuring a transcript’s validity is maintained post delivery.

  26. Reports

  27. Reports • Real-time reports are available for sent or received transcripts, with results exportable to Excel for further data analysis.

  28. Directory

  29. Directory School contact and profiles are available online for all participating colleges and high schools.

  30. References

  31. Why Docufide? • Students “I love the no-hassle aspect of Secure Transcript. I didn't have to worry about gathering any information on my own; Secure Transcript did all of the hard work for me.” -Natalie Jones, CA Student • High Schools “Docufide has been an incredible resource to our school and school district. Their product performs extremely well (as well as or better than I expected - after reviewing their marketing documents). Customer service is exceptional (they say what they mean and mean what they say). Initial electronic transmission was planned and implemented flawlessly. Docufide is sincerely one of the best technology/educational support organizations I have had the pleasure to associate in my past 23 years in education. -Dr. Randall W. Peterson, Principal, Eastview High School, MN • Colleges “The University of Minnesota—Twin Cities strongly supports the electronic submission of transcripts from secondary schools. We feel that both students and educators can benefit from electronic submission: Students can easily request transcripts and follow-up on their delivery, high school counselors and registrars can easily send and track information, and our staff members can more quickly receive and process transcripts.” -George Hudachek, Senior Associate Director of Admissions - University of Minnesota • State Agencies “We are very pleased to be able to offer this service to our students.  It saves time, worry and money for students, as well as for high school guidance counselors and post secondary admissions people.  Our relationship with Docufide throughout this process has been excellent.” -Dr. Suellen Reed, Indiana Superintendent of Public Instruction

  32. Contact Information OHE Initiative Website: www.ohe.state.mn.us/etranscript Docufide Website: http://www.docufide.com Docufide Minnesota Project Manager: Heather House heather@docufide.com 763-767-4716

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