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Medicare Fee For Service (FFS) EDI ACT (June 14, 2012)

Medicare Fee For Service (FFS) EDI ACT (June 14, 2012). Purpose of Power Point. 5010 Status Cutting off 4010 Moving Into Production J8 Implementation Contacting EDI Important Dates. Medicare is ready. Are you?. Testing began in January 2011 Processing 5010 claims since April 2011

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Medicare Fee For Service (FFS) EDI ACT (June 14, 2012)

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  1. Medicare Fee For Service (FFS) EDI ACT (June 14, 2012)

  2. Purpose of Power Point • 5010 Status • Cutting off 4010 • Moving Into Production • J8 Implementation • Contacting EDI • Important Dates

  3. Medicare is ready. Are you? • Testing began in January 2011 • Processing 5010 claims since April 2011 • Over 3.00 million claims accepted last week • Test results returned within 3 business days • 835 Production Parallel files available upon request by contacting the EDI Hotline. • Results returned on a first come first served basis.

  4. WPS Medicare 5010 Statistics Over 99.4% of all claim accepted are 5010 (as of 5/25/2012).

  5. Direct Submitters Testing Procedures • CMS recommends 25 claim minimum • Testing in errata version only • 100% syntax • 95% Medicare business rules • ISA14 highly recommended to = 1 • ISA15 must = T • Submitter is considered in test until approved by contractor

  6. Top 5010 Errors – Med A 837I • Invalid information within the Payer Claim Filing Indicator • Invalid information within the Subscribers Contract/Member number • Relational field in error for service(s) rendered • Invalid information within the HCPCS • Billing Provider’s National Provider Identifier (NPI) and Billing Provider’s taxid • Duplicate ST-SE • Invalid information within the Subscribers Country code • Claim is out of balance within the Payers payment information • Invalid information within the Subscribers Postal/Zip code • Invalid information within the Attending Physicians Specialty/Taxonomy code

  7. Top 5010 Errors – Med B 837P • Billing provider not authorized for this submitter (not linked, rendering NPI…) • NPI Crosswalk Error - Billing provider NPI not related to TaxID • Missing or invalid Payer ID or Receiver ID • Invalid Health Insurance Claim Number • SV101-7 code description required for NOC/NOS codes • Invalid Billing NPI • Invalid codes • Diagnosis Code (ICD-9) • Zip (can not be padded with 0s or 9s) • HCPCS • Anesthesia services require MJ qualifier, all other services UN qualifier • Other Insured's Adjustment Quantity; 2430.CAS must not be equal to zero

  8. Current Med A Issues • 277 - Claim Status Response - the STC01-1 (Claim Status Category Code) from the the 5010 277 flat file. • 835 - Electronic Remittance Advice – PLB0X-2 missing from FISS flat file which is failing compliance checking. • MSP on DDE System - FISS mapping issue where primary payer name is not mapping to FISS.

  9. Current Med B Issues • Canadian Beneficiary Address • Partial 835 (not a complete ISA-IEA) • Sporadic delays in sending responses (999, 277CAs)

  10. Getting 5010 – 835 Electronic Remittance Advice • 835 Production Parallel files available upon request by contacting the EDI Hotline. • Production 835 is generated based on how the receiver/provider are set up • Not generated based on inbound claim format • When ready, we can “flip” the entire submitter from 4010 to 5010-835. • We can also “flip” on a provider by provider basis who gets 5010-835. • Request to switch from 4010 to 5010-835 should be done in writing. • If a user doesn’t request to be flipped, they will automatically be switched to 5010 effective July 1, 2012.

  11. Getting 5010 – 276/277 Claim Status Inquiry and Response • Testing is not required • “Testing” is done using production data • ISA05 must = ZZ • ISA06 must = ZZ • ISA14 highly recommended to = 1 • Be sure to have ISA15 = P

  12. Companion Guide • To assist trading partners and their business associates with exchanging transactions • Companion Guide provides technical and connectivity specification for the following: • 837 Health Care Claim Institutional • 837 Health Care Claim Professional • 835 Health Care Claim Payment Advice • 276/277 Status Inquiry and Response • Companion guides posted to: http://www.wpsic.com/edi/pdf/med_a_837i_companion.pdf http://www.wpsic.com/edi/pdf/med_b_837p_companion.pdf

  13. Cutting Off 4010 • Last 4010 inbound transactions accepted must be received and processed by WPS, before 4 pm cst, June 29, 2012. • 4010 transactions received after 4 pm will receive message that the format is no longer accepted. • 835 receivers, who have not previously converted to 5010 will be switched. • NO ADDITIONAL DELAYS!

  14. Contingency Plans • Approved vendor, billing services and clearinghouse lists: http://www.wpsic.com/edi/5010-Readiness.shtml • PC-Ace Pro32 • Paper claim submission is not a contingency option • Clearinghouse options? Step Up? Step Down? • What are your contractual arrangements with vendor and/or clearinghouse? Other?

  15. PC-Ace Pro32 • Providers may download PC-Ace Pro-32 software at the link below to submit 5010 file formats: http://www.wpsic.com/edi/pcacepro32.shtml • This free 5010 errata software with instruction regarding set up posted on web site • New PC-Ace users must test • Existing PC-Ace users are not required to test.

  16. Our Message to you… • Move into 5010 production now! • Continue to work with your vendor and/or clearinghouse • Monitor your business • It is your responsibility to be compliant • If you fail to prepare, it will be your business and cash flow that will be affected!

  17. EDI Information For J8 Implementation

  18. J8 Implementation Providers will not need to re-enroll for EDI claims submission or Electronic Remittance Advice (ERA) provide you are: • Currently an NGS EDI customer using one of the Network Service Vendors (NSVs), or; • Currently a WPS submitter.

  19. J8 Contract Numbers • Submitters will need to change their current contract number (receiver ID) on the weekend of the specified cutover:

  20. J8 - Important X12 837 Data Element Change The new contract codes (receiver ID) will need to be placed in the following data elements within your MAC J8 X12 837 claim files: • ISA-08 • GS-03 • 1000B/NM1-09 (40 qualifier)

  21. J8 and 5010 • CMS expects trading partners to transition to 5010 transactions; • WPS can assist with any 5010 transition issues; • Visit the WPS EDI 5010 readiness website at: http://www.wpsic.com/edi/5010-Readiness.shtml • 1500-5010 Crosswalk: https://www.wpsic.com/edi/pdf/npi_1500_crosswalk.pdf

  22. J8 and Network Service Vendors (NSV) • WPS is working with the NSV to ensure there is no disruption in service to electronic providers; • Your current connectivity through an NSV will remain in place, therefore, connectivity via bulletin board system is not required; • You can use your current submitter IDs for J8.

  23. J8 and PC-Ace Pro32 • WPS also utilizes PC-Ace Pro32 as the free, Medicare supplied billing software; • Different versions of PC-Ace Pro32 are used by other payers; • WPS is working with the PC-Ace Pro32 vendor, SDI, to provide a patch which will allow retention of history, beneficiary and provider data.

  24. J8 and MI Medicare B • Current Michigan Medicare B submitters will not need to change their current connectivity to WPS; • Current Michigan B submitters will continue to use their existing WPS submitter ID.

  25. J8 and 5010 - Checklist for Moving Into Production • Use the tools available to you to monitor your business • Identify contingencies • Read your 999 responses • Read your 277CA responses • Review your remittances • Monitor your cash flow • Identify and correct in a timely manner any issues identified. • Use these tools to monitor your business so when you call, you’ll already have an idea what the issue may be.

  26. Help Us Help You… • When you call have information available which will help us identify your file and research your issue: • Submitter ID • NPI • ISA Control Number that was sent to WPS Medicare (this is especially important for clearinghouse customers. ISA13 is NOT Protected Health Information) • Claims Count • Date of Submission • Dollar Amount of submission • Other ways to contact EDI… EDIMediareA@WPSIC.com, EDIMedicareB@WPSIC.com

  27. Go Green!!! • Go Green!!! • Even if you don’t post electronically you can take advantage of 835. • PC Print and MREP are free and easy to use.

  28. MREP for Part B; PC Print for Part A Will enable physicians and suppliers to view and locally print a Medicare Part B / DMERC HIPAA compliant 835 file in a format that mirrors the Medicare Standard Paper Remittance Advice (SPR). Eliminates physical filing and storage space needs. Print remit same day as 835 is available. Print and forward claims for other payers. Quick and easy access to claim information. No waiting for mail. Several useful reports. Save time and money. It’s FREE! Medicare Remit Easy Print (MREP) and PC Print Software

  29. PWK Initiative Delayed • Originally scheduled for April 2012 • Change Requests (CRs): 7041, 7306, and 7330 • Contractors continue to test.

  30. Future EDI ACTs 2012 • These teleconferences are to address your EDI questions. • No reservations are required. • Who should attend? Providers, billing staff, vendors and clearinghouses with Medicare EDI questions. • 2012 calls (all times 1-2:30 pm cst): Date Dial In ID • August 9, 2012 800-305-2862 11138602 • October 11, 2012 800-305-2862 11138603 • December 6, 2012 800-305-2862 11138604

  31. Questions and Answers • We want to hear from you… • Also visit our 5010 readiness site for additional FAQs: http://www.wpsic.com/edi/5010-Readiness.shtml • J8 EDI Site: http://www.wpsic.com/edi/med-macj8.shtml

  32. EDI Addresses & Numbers EDIMedicareA@WPSIC.comEDIMedicareB@WPSIC.com Medicare Part A Legacy A Medicare J5 J8 MAC Part A & B (multiple states) (Iowa, Kansas, Missouri, Nebraska) WPS Medicare EDI (Indiana, Michigan) PO Box 1602 WPS Medicare EDI Omaha, NE 68101 1717 West Broadway Fax: (402) 995-0606 Madison, WI. 53713 Med A Hotline: (866) 734-6656 Fax: (608) 223-3824 J5 Hotline: (866) 503-9670 Medicare Part B Legacy (Illinois, Michigan, Minnesota, Wisconsin) WPS Medicare Electronic Data Services 912 N Pentecost Drive Marion, IL 62959 Fax : (618) 998-5170 Med B EDI Hotline: (877) 567-7261

  33. Important Dates • 4010 CutoffJune 29, 2012, 4 pm cst • J8 Implementations • MI-B July 16,2012 • IN-A, MI-A July 23, 2012 • IN-B August 20, 2012 • Next EDI ACT August 9, 2012, 1 pm cst

  34. Resources • CMS 5010 and D.0 Webpage http://www.cms.gov/version5010andD0 • Educational Resources: http://www.cms.gov/Versions5010andD0/70_Medicare_Fee-For-Service_Stems.aspys • 5010 Technical Review Type 3 guides: • X12: www.X12.org • Washington Publishing www.WPC-EDI.com • WPS 5010: http://www.wpsic.com/edi/5010-Readiness.shtml • CMS National Provider Calls: http://www.eventsvc.com/palmettogba/

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