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Cash Application Process: Sign-On and Batch Management Guide

This guide outlines the steps for signing into the Cash Application system, changing your initial User ID and password, and managing cash batches in the Accounts Receivable module. Initially assigned by the MIS department, your credentials will be changed upon first login. Detailed instructions for entering company numbers, navigating menus, selecting unapproved electronic cash batches, and modifying batch numbers are provided. Follow these steps to ensure proper processing and prevent errors in cash application.

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Cash Application Process: Sign-On and Batch Management Guide

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  1. Cash Application By MIS Department

  2. Sign On Enter your User ID and Password here Note: User ID and Password are initially assigned by MIS. You will be prompted to change it the first time you login. The password field IS case-sensitive. Click OK

  3. Welcome Click the check (or hit the Enter key) to proceed Click here to proceed (Enter key)

  4. Select Application Enter “75” in the Company field Click the Accounts Receivable button in the menu If you don’t enter a Company or enter the wrong number, you will receive this error: Click OK

  5. A/R Main Menu Select ARMENU04

  6. A/R Main Menu Click Option 6 “Select Unapproved Electronic Cash Batches”

  7. Application Security Enter your Application User ID here (2 letters) Note: If you do not have an Application ID you must email hotline@jeans-wear.com to request “A/R Application Security”

  8. View Batches A list of cash batches (checks) entered by AIHL will appear. You should change the batch number to prevent any more checks from being added to it Right-click on the line Click “Select for Changing”

  9. Change Batch Number Delete the slashes (/) and change the last 2 digits of the batch number (leave the date) 01 Click OK

  10. Select Batch The batch number has changed To work with the batch, right-click on the line Click “Select and Return”

  11. Select Check Double-click on the check to select it Click “Select Check” on the popup menu

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