Purchasing of Equipment

1. Purchasing of Equipment Dr. Kostelis

2. Thoughts on Budgets • Mistakes commonly made: • Need data to drive request • Example: If safety is an issue document the number of injuries • Example: If you weren’t able to teach several activities, document it.

3. Thoughts on Budgets • Mistakes commonly made: • NEED, WANT, DESIRE • Need to think strategically and not just incrementally • Does your request reflect mission goals?

4. Purchasing of Equipment • Need to be fiscally responsible • Need quality and at a good price • BOTTOM LINE: SAFETY

5. Purchasing of Equipment • Use of equipment and maintenance is critical • Should equipment be retired after a certain number of uses? • What would be an example?

6. Purchasing of Equipment • Purchasing depends on inventory • What do you have? • When did you get it? • What is your history with a company/product • What was/is the maintenance of it?

7. Purchasing of Equipment • Where do you buy from? • Go directly to a company • Direct Purchasing

8. Purchasing of Equipment • Where do you buy from? • Go through multiple companies • Bid Purchasing

9. Purchasing of Equipment • Look at $ amount and warranty • Are you going to use the warranty? • Is it worth buying it?

10. + Good for local business +Know who dealing with (vendors) +Quick +Quality and service -Quality and service -Higher prices -No comparisons +Pick low/best bid +Best price +On-time delivery +Competition fostered +Quality and service -Quality and service -Time-consuming -Slow purchasing process Direct and Bid Purchasing

11. Maintenance Checklist for Purchasing Equipment • Safety and welfare • Maintain a complete inventory

12. Maintenance Checklist for Purchasing Equipment • Purchase quality equipment and supplies • Purchase from those you trust • Reputation of firm to provide service • Consider maintenance expectations • Know rules and purchasing guidelines • Send everything through one office