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Administration (Section Leaders)

Administration (Section Leaders). Module 11. Objectives. By the end of the course you will be able to: State the importance and value of maintaining accurate records and accounts. List the records that need to be maintained within the Group and Section

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Administration (Section Leaders)

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  1. Administration(Section Leaders) Module 11

  2. Objectives By the end of the course you will be able to: • State the importance and value of maintaining accurate records and accounts. • List the records that need to be maintained within the Group and Section • Keep records in accordance with the provision of the data protection act • Explain the financial responsibilities and procedures which occur within the Section and the Group • Outline the insurance arrangements for Sectional activities • Detail the accident reporting procedures

  3. Data protection act (1998) Purpose: • To protect the right to privacy of individuals • Data:- Information • held on computer, • manual filing, • readily accessible • Personal data:- • Living subject • Identifiable from data • Data controller:- person who determines the purpose and manner for which personal data is used

  4. Data protection and Scouting • Data controller is relevant Exec • HQ registered under 1984 act • Scout units exempt as “not for profit organisations” • Exemption covers: • Records on Members of Association or individuals in close contact • Only data for establishing or maintaining membership or to provide regular contact

  5. Data protection and Scouting • Scout unit must ensure the individual: • Does not object • Is told what information will be held • Is told that information will not be disclosed outside the Scout Movement without permission • Form AA has a consent statement • Data must not be kept after relationship ends • Data must be kept secure • If in doubt, obtain consent

  6. Charities Act • Scout Groups / Districts come under the requirements of the Charities Act • Exec are the Trustees • Trustees responsible for ensuring that the charity is: • Administered responsibly • In accordance with POR and legislation • Assets are properly insured, managed and protected • Finances are correctly accounted

  7. Charities Act • For more information: • Charities commission • CC3 • www.charity-commission.gov.uk

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