1 / 13

Effective Materials Ordering and Inventory Management Process for Educational Resources

This document outlines essential procedures for ordering materials, managing inventory, and ensuring timely arrival in educational settings. It emphasizes the importance of having a proactive plan for material arrivals, strategies for inventory management, and proper communication channels with JHU representatives. Key tips for completing order forms accurately and efficiently, along with an overview of tools available in the TDS Materials share folder, are provided. It also highlights the significance of budgeting and preparing for future material needs in schools.

heath
Télécharger la présentation

Effective Materials Ordering and Inventory Management Process for Educational Resources

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. TDS Materials STF Role in Materials Ordering

  2. Materials Process IFs complete content section of order JHU Rep collects and shares inventory data

  3. Material • TDS Catch-Up Curriculum • Holland Inventory • HS Trade Books • ELA and Math Kits • etc. • MG Trade Books • Testing • Poster Printers • Incentive Materials • etc.

  4. Tools Available in TDS Materials share folder Tools • MG and HS order forms • Budget Spreadsheet • Testing Addendum • Cost Estimates • Etc. Access • Communicate with Jon or Tim if you do not have access to TDS Materials share folder

  5. Budgets

  6. What does an order form look like?

  7. Important Ordering Tips • Be Accurate • Be Complete • Be Positive • Be Proactive • Have a Plan

  8. Inventory Material Arrivals • STF should have a plan in place for material arrival • Secure place for order to arrive • A method to inventory • A method for dissemination to teachers and classrooms • A method to store and secure extras

  9. Who Contacts Who? • 1st Contacts should be with JHU Representative (STF) • JHU Representative may need to contact school officials • JHU Representative may need to contact JHU materials coordinators: Shana Herndon for High School and Myriam Maouyo for Middle Grades • If needed, the JHU Representative may need to contact me (Danny Jones). • If needed, NanciHenningsen may need to work through some grant funded items. • STF may need to seek guidance from FM, RD, or DM.

  10. Preparing for Next Year • Secure any unused materials • By February determine the inventory of any remaining materials. • Try to have orders complete 6 to 8 weeks before material is needed. If possible, have all orders complete before school ends in the spring. • Budget for a 5 to 10% cost increase. • Watch for new materials order training in April.

  11. Projects • JHU Facilitators may be working on material development projects while supporting schools. • Example 1: The Miami facilitator team is working on a Classroom Management manual. • Example 2: Specific ELA facilitators may author, revise, or copy edit a partner discussion guide.

  12. Webinar • If needed, you can watch the recorded webinar. Please note that the references to sub-award are no longer accurate. Any question related to using the grant funded dollars will need to be directed to NanciHenningsen. • Webinar Link: https://connect.johnshopkins.edu/p3reorrj22d/

  13. Questions?

More Related