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Student Sections Committee Structure & Governance Plan

Detailed document outlining the structure, roles, and election procedures for the Student Sections Committee (SSC) under ASME, including officer positions, membership requirements, and meeting protocols to ensure effective governance.

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Student Sections Committee Structure & Governance Plan

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  1. Bylaws of the SSC Name Purpose Membership Officers and Liaisons Election of Officers and Liaisons Meetings Amendments Adoption and Suspension

  2. Section 1 -- Name • The name of this organization is the Student Sections Committee (SSC), a committee of ASME

  3. Section 2 -- Purpose • Act as single focal point for student activities • Assist is coordinating student activities • Advance professional development • Resource center for students • Promote technical division involvement** • Present students views to ASME • Promote upgrading** ** Major change in emphasize

  4. Section 3 – Governance • ASME Constitution • ASME Bylaws • ASME Policies • SSC Bylaws • ASME operating manuals

  5. Section 4 – Voting Members** • One senior member from each NA district** • One senior member from non-NA districts** • One student member from each NA district** • Two student members from non-NA districts** • Four Members-at-Large** • Four holdover student members at SAM**

  6. Section 5 – Senior Representatives • Corporate members of ASME • Chosen by district leaders • Three year term starting at SAM • Must have student activities experience

  7. Section 6 – Student Representatives • Student members of ASME • Chosen by students from their district • One year term starting at SAM** • Four holdovers selected at IMECE**

  8. Section 7 – Term Coordination • District leaders inform Student Operations of SSC representatives • Members may have consecutive terms

  9. Section 8 – SSC Officers/Liaisons • Chair • Vice-chair • Secretary • Liaisons between SSC and other ASME entities

  10. Section 9 - Chair • Elected at IMECE from senior reps, excluding present chair • Three year term starting at SAM • Chair remains as senior rep for district** • Presides at all meetings of SSC, except when vice-chair shall preside • Appoints and dissolves all subcommittees • Makes assignments to members and subcommittees

  11. Section 10 – Vice-chair • Elected at each meeting from student reps, excluding present or previous vice-chair • “Half” year term starting at end of meeting • Assume duties of chair if chair is unable to • Preside over meeting for “one-half day”

  12. Section 10 - Secretary • Elected at each meeting from student reps, excluding present vice-chair** • “Half” year term starting after election • Shall record minutes • Assist chair and ASME staff in compiling minutes

  13. Section 12 – Election of Officers/Liaisons • Secretary elected every meeting as one of the first items of business • Vice-chair elected at each regular meeting • Chair elected at every third IMECE • Liaisons elected by SSC or subcommittee of SSC or appointed by chair • Majority vote required for election

  14. Section 13 – Officer Vacancy • Chair vacancy 1. Vice-chair assumes duties until next regular meeting 2. New chair is elected at next meeting • Vice-chair vacancy 1. New vice-chair elected at next meeting • Liaison – new selection as per Chair

  15. Section 14/15 - Meetings • Regular meeting at SAM and IMECE • Chair may call special meeting • Chair may conduct a poll • Agenda distributed at least one week prior

  16. Section 16 – Quorum • A quorum consist of at least one-half plus one of the members

  17. Section 17 – Action Items • Presented to full SSC at regular meetings • Discussion and voting in accordance with SSC bylaws and Robert’s Rules of Order • A majority of a quorum of members required to pass Action Items

  18. Section 18 - Participation • Regular meetings are open to public • Guest are encouraged to contribute to discussion

  19. Section 19 - Amendments • Two-thirds majority vote of a quorum of members • Proposed amendment shall be distributed at least seven days prior to vote**

  20. Section 20/21 Adoption and Suspension • Two-thirds vote of members of NSSC required to adopt bylaws • Three-quarter majority vote of a quorum of members required to suspend bylaws

  21. ProposalSSC Structure • Two student reps from each NA district (staggered No. terms – determined by district students) 12 • Two student reps from four non-NA districts (staggered terms – determined by non-NA DL’s) 2 • One senior rep from each NA district (staggered terms) 6 • One senior rep from all four non-NA districts 1 • Seven student holdovers at every SAM & IMECE (greater SSC continuity and student experience) • Total members at each meeting 21 • Total person-trips each year 42

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