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Overview of the 2014–2015 Alternate Assessments: APA Science and DLM ELA and Math

Overview of the 2014–2015 Alternate Assessments: APA Science and DLM ELA and Math. Administrator/Test Coordinator Training. Friendly Caution. This session does not cover PARCC testing. While some topics may be similar and/or the same, this information is for the alternate assessments only.

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Overview of the 2014–2015 Alternate Assessments: APA Science and DLM ELA and Math

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  1. Overview of the 2014–2015Alternate Assessments:APA Science and DLM ELA and Math Administrator/Test Coordinator Training 2014-2015 NJ APA Administrators Training

  2. Friendly Caution This session does not cover PARCC testing. While some topics may be similar and/or the same, this information is for the alternate assessments only. 2014-2015 NJ APA Administrators Training

  3. Administrator Training Session • This session is only for APA administrators designated the test coordinator. • Teachers maynot attend this session. • Districts are responsible for teacher training for the APA system and the DLM system. 2014-2015 NJ APA Administrators Training

  4. Agenda • General Information about the APA pages 6 - 9 • APA Participation pages 10 - 28 • Student Transfers, Medical Leave, and Excessive Absenteeism pages 29 - 38 • Administrator Responsibilities pages 39 - 45 • Material Survey, Pre-ID data, record changes, etc., pages 46- 57 • APA Test Design pages 58 - 88 • Common Errors and APA Revisions pages 89 - 92 • Developing an Entry and Scoring Rubric Information pages 93 - 124 • Sample Entry pages 125 - 129 • Professional and Ethical Responsibility When Compiling and Submitting APA pages 130 - 138 • Score Reports and Accountability pages 139 - 150 • Administrator APA Review and Other Tasks pages 151 – 164 • DLM Overview pages 165 - 174 • DLM Roles and Responsibilities pages 175 - 184 • Dynamic Learning Maps Information pages 185 - 197 • DLM Technology Readiness pages 198 - 216 • Additional Resources/Contact Information pages 217 - 222 2014-2015 NJ APA Administrators Training

  5. APA and DLM Information • Most of the APA info appears in the beginning and middle of the presentation. • Most of the DLM info is not addressed until the later part of the presentation. • Please be patient, I will address DLM. • A few topics may address both APA and DLM. I will point this out as necessary. 2014-2015 NJ APA Administrators Training

  6. What is the Purpose of an AlternateAssessment? • To measure performance of students with the most significant cognitive disabilities on the standards, knowledge, and skills that ALL New Jersey students are learning • To ensure that ALL New Jersey students are included in the accountability system that is required by the No Child Left Behind Act • DLM in English Language Arts and Mathematics assesses the Common Core State Standards (CCSS) • APA in Science assesses the NJ Core Curriculum Content Standards (NJCCCS) 2014-2015 NJ APA Administrators Training

  7. Which Alternate Assessments for 2014-2015 are to be administered? • APA is administered in grades 4, 8, and high school in science. The APA science test specifications are based on the NJ Core Curriculum Content Standards (NJCCCS) in Science. • Districts will decide during which high school year the student will receive biology instruction. • The year of instruction in biology becomes the year the student participates in the APA. • Biology instruction and assessment for all high school students is mandatory, even though it is not a graduation requirement. 2014-2015 NJ APA Administrators Training

  8. Which Alternate Assessments for 2014-2015 are to be administered? • The new Dynamic Learning Maps (DLM) assesses the Common Core State Standards (CCSS) in English Language Arts and Mathematics. • School instructional programs must address the DLM Essential Elements (skill statements) that derived from the CCSS. • Information about the administration of the DLM assessment is included later in the presentation. 2014-2015 NJ APA Administrators Training

  9. What is the APA? • An alternate assessment that measures achievement of the NJ CCCS specifically designed for students with the most significant cognitive disabilities. • A portfolio of student work that demonstrates a student’s performance of knowledge and skills that are LINKED to grade level knowledge and skills. • This is a requirement of the USDOE. 2014-2015 NJ APA Administrators Training

  10. Who are the Students who Participate in the Alternate Assessments? • Students with the most significant cognitive disabilities • Decisions about who participates in the APA are not based on: • Student’s disability category • Student’s educational placement • On which assessment the student is most likely to score highest 2014-2015 NJ APA Administrators Training

  11. Participation Decisions Students with the most significant cognitive disabilities will participate in: An alternate assessment in one/some content area(s) and the general assessment with accommodations in the other content area(s) or The alternate assessment in all content areas (DLM ELA, DLM Math, and APA Science [when science is applicable]). Note a student may nottake the general assessment and an alternate assessment in the same content area. 2014-2015 NJ APA Administrators Training

  12. Determining Who Participates In The APA • Decisions are made: • By the IEP team • Separately for each content area assessed by the general statewide assessment • Using information about the student and the assessments • Test Specifications • Present Levels of Academic Achievement and Functional Performance/Goals and Objectives • Student Work Samples 2014-2015 NJ APA Administrators Training

  13. Participation Guidelines Information on APA participation guidelines is provided in your training packet. This checklist must be completed in order to determine which students are eligible for the APA. An administrator must sign the form and include it in the APA binder. It is usually the sending school administrator, but if both sending and receiving school agree on the answers to the questions, then a receiving school administrator may sign the form. A teacher may not sign the form. Access to the skill statements and sample items for the general assessment is necessary in order to complete the checklist correctly. 2014-2015 NJ APA Administrators Training

  14. IEPs and Participation Guidelines • Most IEPs were updated last year for use in 2014 - 2015 school year. • Any reference to the APA and/or alternate assessment is acceptable; no direct reference to DLM is necessary for this year. • Use of the APA participation guideline questions and clarifying questions/statements would correctly classify students as eligible for any alternate assessment (APA and DLM). • Specific DLM participation guidelines will be in use for the 2015 - 2016 school year. 2014-2015 NJ APA Administrators Training

  15. Participation Criteria Checklist • Is the nature of the student’s cognitive disability severe? • The student’s general level of cognitive functioning is significantly below the grade level expectations for his or her same aged peers and the student requires substantial modifications to the grade level curriculum. • The student requires more intensive direct instruction than his or her peers to acquire knowledge and skills in the grade level curriculum. • The student requires more extensive systems of support in order to participate in the grade level curriculum. 2014-2015 NJ APA Administrators Training

  16. Participation Criteria Checklist • Is the student’s cognitive disability so severe that the student is not receiving instruction in any of the knowledge and skills measured by the general statewide assessment?  • While all students are to be instructed in the NJ CCCS for their grade level, students with more significant cognitive disabilities typically receive instruction in the knowledge and skills at a less complex level than that measured by the general statewide assessment. • Upon reviewing the sample test forms, if the student is NOT receiving ANY instruction at the same skill level, then the answer to this question is YES. 2014-2015 NJ APA Administrators Training

  17. Participation Criteria Checklist • Is the student’s cognitive disability so severe that the student cannot complete any of the types of questions on the general statewide assessment in the content area, even with accommodations and modifications? • Upon reviewing the sample test forms and questions for each content area of the general assessment, along with the state approved testing accommodations and modifications, if it is determined that the student is NOT able to complete any types of questions even with accommodations and supports, then the answer to this question is YES. 2014-2015 NJ APA Administrators Training

  18. Participation Criteria Checklist • Is the student’s Individualized Education Program (IEP) aligned with grade level NJ CCCS through modified expectations? • The student is receiving grade level instruction at a significantly modified and less complex level than their grade level peers. • The student may need more extensive systems of support, as identified in the IEP, in order to access the curriculum. 2014-2015 NJ APA Administrators Training

  19. Participation Criteria Checklist • The answer to all four questions must be YES in order to assess the student with an alternate assessment. 2014-2015 NJ APA Administrators Training

  20. APA Guidelines in Binder A signed copy of the science participation guidelines checklist must be placed behind Divider 1 StudentInformation in the APA binder. 2014-2015 NJ APA Administrators Training

  21. Participation Decisions Students with the most significant cognitive disabilities may nottake the general assessment and the alternate assessment in the same content area. A student may not take the PARCC assessment in ELA and the DLM ELA. A student may not take the PARCC assessment in math and the DLM math. A student may not take the NJASK/NJBCT assessment in science and the APA science. 2014-2015 NJ APA Administrators Training

  22. What Must Be Written in Each Student’s IEP for the Alternate Assessment? • If the student is taking the general assessment, list the assessment and the accommodations/modifications (from approved list) that will be provided. • All accommodations and modifications needed during instruction are listed in the IEP. • Specific instructional supports are also included, such as use of communication board, picture symbols, text read aloud to the student, etc. • For APA the teacher training details how to document supports and/or instructional modifications/accommodations on the evidence. • For DLM the training materials will describe which accessibility features, supports, etc. are available. 2014-2015 NJ APA Administrators Training

  23. What Must Be Written in Each Student’s IEP for the Alternate Assessment? If the student is taking the science general assessment you must list the assessment name and the accommodations and/or modifications (from approved list) that will be provided. If the student is not taking the general assessment in science include a rationale for this decision. If the student is not taking the general assessment for LAL, Math, and/or Science, list that he/she will be participating in an alternate assessment. IEP model forms and information can be found on the DOE website http://www.state.nj.us/education/specialed/form/iep/ieptoc_sp.shtml 2014-2015 NJ APA Administrators Training

  24. Assessment and NJ CCCS Materials Additional copies of all APA materials, including the teacher training materials, may be obtained on the Questar website: http://nj-servicepoint. questarai.com/NJxx01_Documentation.aspx Copies of the NJ Core Curriculum Content Standards, test specifications, and sample tests for the general assessments can be obtained on the DOE website: www.state.nj.us/education 2014-2015 NJ APA Administrators Training

  25. What Grades Are Assessed for Science? Students in grades 4 and 8 must be assessed in science. Students in high school must be assessed in science the year they receive instruction in biology (grade 9, 10, 11, or 12). High school students may have an APA submitted for science in a different year than he/she is assessed in English language arts and math. 2014-2015 NJ APA Administrators Training

  26. Assigned Grade Level • The grade level of the student must be marked on the APA Student Demographic Information Form that is included in the portfolio. This is the assigned grade level used during scoring of the APA. • If a record change for the student’s grade level is submitted in April 2015, the APA assigned grade level becomes the grade level provided during record changes. • The assigned grade level will be matched against the grade level of the CPI Links selected for assessment during the scoring process. • If the grade level of the CPI Links does not match the assigned grade level provided during data collection, the entry will receive zero scores. • Please note that students in high school (grade 9, 10, 11, or 12) are tested on the grade 12 CPI Links. 2014-2015 NJ APA Administrators Training

  27. Retained Students If a student is retained in a grade and must take the APA, you may not use any student work from the prior year. All student work for an APA must be completed during the current school year within the collection periods. 2014-2015 NJ APA Administrators Training

  28. Student Transferred to NJ District from Another State after October 31, 2014 Students who require an APA, and enter your school after October 31, 2014, transferring from out of state, have missed the cut-off date for the development of the APA assessment. • Submit a binder, a completed Student Demographic Information Form, an attendance record, and a letter from an administrator that indicates from which state the student transferred, the date of the transfer, and noting this as the justification for missing APA evidence. • The score report will indicate a Void 4, no portfolio evidence, when the student is a late registrant. • Failure to provide the required documentation will prevent the assignment of a Void for No Evidence, and the entries will be unscorable. • Please note that instruction related to the CCCS must still occur, regardless of the enrollment date. 2014-2015 NJ APA Administrators Training

  29. Student Transferred from One NJ District to Another NJ District • Students who require an APA, and enter your school after October 31, 2014, transferring from out of state, have missed the cut-off date for the development of the science APA assessment. • Submit • a binder, • a completed APA Student Demographic Information Form, and a • letter from an administrator that indicates from which state the student transferred, the date of the transfer, and noting this as the justification for missing APA evidence. • The score report will indicate a Void 4, no portfolio evidence, when the student is a late registrant. • Please note that instruction related to state science standards must still occur throughout the year, regardless of the enrollment date. 2014-2015 NJ APA Administrators Training

  30. Student Transferred from One NJ District to Another NJ District • The district that has the student during any part of a collection period must compile the portfolio. Once the student transfers within NJ, the district must send the portfolio to the new district. The new district must complete the portfolio and submit it for scoring. • If a student is enrolled in a school or district after July 1, 2014, the administrator may bubble on the APA Student Demographic Information “ Time In School” less than one year. This will remove the student’s results from the Accountability report. 2014-2015 NJ APA Administrators Training

  31. Student Transferred from One NJ District to Another NJ District • If the student moves to another district you must send the portfolio to the district where the student is newly enrolled. • As long as a student is in your district, even for a limited time, you must begin instruction of the CPI Links, and begin collecting APA evidence. • Be sure to transfer the APA materials to the “new” district in a timely manner. • You, the “former” district, do not need to submit a binder or letter to the APA program since the “new” district will send in the portfolio. 2014-2015 NJ APA Administrators Training

  32. Students Moving Out-of-State Please note that if a student transfers out of New Jersey prior to the end of the second collection period (February 13, 2015), the portfolio does not need to be submittedfor scoring. It may be sent to the out-of-state school for use when reviewing the student’s educational program, or given to the parent. 2014-2015 NJ APA Administrators Training

  33. Medical Emergency • Medical emergency is the occurrence of a severe medical or psychiatric condition or episode which requires medical attention or supervision during which time the student is not able to participate in state assessments. • APA students who are not receiving instruction due to a medical emergency may be eligible for a Void Code due to Medical Emergency when there is not enough APA evidence. • APA uses the term extensive sick leave/hospitalization interchangeably with the term medical emergency. Note that no other definition may be used when determining a void due to medical emergency. 2014-2015 NJ APA Administrators Training

  34. Medical Emergency • When a student is out of school for an extended amount of time and notreceivinginstructiondue to extensive sick leave or hospitalization, the portfolio may be eligible to receive a Void 1 (medical emergency code). Eligibility is based only on the information below. • If the student is receiving instruction for 10 days or less during a collection period, and • The student has an extended hospitalization or leave due to illness and is not receiving instruction, and • An official record documenting the student absences is available, then you must: • include a letter on school letterhead from an administrator documenting the medical emergency. • include a formal district/school record of the student’s attendance and absences. • If all of these criteria are met then the portfolio will be voided due to extended illness during one or both collection period(s). 2014-2015 NJ APA Administrators Training

  35. Record of Absences • The record of absences must be a formal attendance record produced from the district’s record system. It must indicate all days school is open and which days school is closed for holidays, in addition to the student’s attendance status (absent, present, etc. ). • You may not submit an informal record of attendance such as a memo indicating the student was absent during the year. • District’s may not create an informal list of dates and note if the student was absent. • Contact the Office of Assessments with questions. 2014-2015 NJ APA Administrators Training

  36. Medical Emergency Paperwork If the paperwork submitted in the APA binder does not include all necessary components as defined on the previous slides, a Void for Medical Emergency/Illness will not be granted. If a void code is not granted the student will receive zero scores for all entries. An administrator may contact the Office of Assessments with any questions on this topic. 2014-2015 NJ APA Administrators Training

  37. Absenteeism – Non Medical Emergency • If a student is receiving instruction for 10 days or less in a collection period (excessive absenteeism), and the reason for absence is unrelated to a medical emergency/extensive illness, then the school administrator should contact the Office of Assessments. • If it is determined that a Void for No Evidence is appropriate, two things must be submitted by an administrator in the APA binder: • a letter on letterhead indicating the reason for the excessive absenteeism (parent took student out of country, etc.) • a formal record of the student’s attendance/absences produced from the district’s record system. 2014-2015 NJ APA Administrators Training

  38. Void Codes • If the paperwork submitted in the APA binder does not include all necessary components as defined on the previous slides, a Void code will not be granted. • This includes Void for Medical Emergency/ Illness and void codes for students with extended absences. • If a void code is not granted the student will receive zero scores for all entries. • If you have any questions about the required paperwork please contact Elizabeth Celentano. 2014-2015 NJ APA Administrators Training

  39. Test Coordinator’s Main Responsibilities • Ensure APA participation guidelines are used correctly by IEP teams. • Ensure IEP teams have all of the necessary information about the general assessments and the APA participation guidelines clarifying questions to ensure the decision is made based on the requirements. • Most of the IEPs were updated last year, but it is important to review them for accuracy. 2014-2015 NJ APA Administrators Training

  40. Test Coordinator’s Main Responsibilities for APA • Ensure all APA teachers complete the teacher training modules and review all training materials including the Procedures Manual and Content Guide and Five Items Resource documents. • Have the teachers sign in to your district training and keep a record of attendance. • Ensure all teachers view all modules. • Ensure all teachers utilize the critical additional training materials listed above as the materials as a whole deliver the information necessary to successfully implement the APA. 2014-2015 NJ APA Administrators Training

  41. Test Coordinator’s Main Responsibilities • Periodically review teacher’s APA process, use of test specifications and selected CPI Links, instructional lessons, APA evidence for each student, etc. • This review must occur at the beginning of each collection period, and at least once prior to the end of each collection period. Reviewing the materials before the cut off date allows time if necessary for production of additional/different APA evidence. • Ensure that only the 2014 – 2015 CPI Links documents are used. 2014-2015 NJ APA Administrators Training

  42. Test Coordinator’s Main Responsibilities • Ensure registration of APA students, review and update district contact info, and submission of Student Pre-Identification file prior to the deadline. • Complete Student Demographic Information Form providing accurate data. • Complete final portfolio review prior to shipping. • Ensure timely shipment of portfolios. • Review APA record change rosters and correct/revise any inaccurate data. • Receiving districts will review record change data and submit changes to the sending district. 2014-2015 NJ APA Administrators Training

  43. ServicePoint™ Website • https://nj-servicepoint.questarai.com/Login.aspx • Districts will use ServicePoint to • Verify contact information and shipping information • Indicate when your district will be not be in session • Enter Material Survey quantities • Order additional materials • Upload APA student pre-ID files • Complete and submit Entry Cover Sheets online • Review and submit record changes • Review and print district and school score reports 2014-2015 NJ APA Administrators Training

  44. ServicePoint™ Website • There are two sides to ServicePoint: • Public side • Available to all personnel involved in the NJ APA • Includes access to electronic files such as the PPT trainings, Procedures Manual, Table of Contents template, online Entry Cover Sheet, CPI Links, and Content Guide and Five Items Resource documents. • Private side • accessed with a district-specific login and password • Hosts district-specific information such as material orders, pre-ID files, record change rosters, and reports 2014-2015 NJ APA Administrators Training

  45. ServicePoint™ Access to Private Info • District-specific logins and passwords were delivered via UPS to DTCs on September 2, 2014. • A CSA requiring the login and password will contact the DTC. If the DTC is not available, the CSA may call Questar Customer Support for the information. • Logins and passwords cannot be provided over the phone and will be sent to the DTC or CSA via e-mail. • Call Questar Customer Support at 1-866-690-4733  or send an email to NJAPACustomerSupport@questarai.comfor assistance 2014-2015 NJ APA Administrators Training

  46. ServicePoint™ Address Book:Materials Survey • The Materials Survey window will be open from September 2, 2014 through October 3, 2014. • DTCs from Sending districts are responsible for completing the Materials Survey information. 2014-2015 NJ APA Administrators Training

  47. Materials Survey – Registration of APA Students and District Information • Register the number of APA students in your district no later than October 3, 2014. • Confirm/revise district address, emails, and contact information to ensure accurate delivery of information. • Failure to register your students will result in a failure of delivery of APA materials to your district. • Survey should be completed online (see memo). • Do not register out-of-district students that are assessed in New Jersey. The receiving district will register these children. • Register students that are sent by your district to an out-of-state placement as if they are in their home school. • If no APA students this year, then indicate 0 (zero) for the applicable grade level. 2014-2015 NJ APA Administrators Training

  48. Students Sent to an Out-of-State School • The Sending District is responsible for communication to the out-of-state placement. • This includes providing training materials to the school and ensuring that the NJ CCCS is instructed and assessed. • This includes ensuring that the APA is in process, evidence is being collected, and that the APA will be completed and submitted to you prior to the return portfolio shipment deadline. • Portfolios must be sent from the out-of-state school to the sending district prior to February 13, 2015. The sending district includes these portfolios in the district’s shipment. • Registration of these students, completion of Student Demographic Information Forms, record changes, etc., is the responsibility of the sending district. • Include these students in the sending school APA enrollment counts. 2014-2015 NJ APA Administrators Training

  49. ServicePoint™ Address Book:Pre-ID Upload of APA Student Information • The Pre-ID Upload window will be open from September 2, 2014 through December 19, 2014. • DTCs from Receiving districts are responsible for uploading pre-ID records. 2014-2015 NJ APA Administrators Training

  50. Electronic Pre-ID File Submission • APA Pre-ID File for Science • This is the first opportunity to submit accurate student information/data. • Administrators will need to provide such info as student birth date, SE classification code, grade level, etc. • Student demographic information must be submitted electronically via the Questar website. • Pre-ID Instructions will be sent to your Chief School Administrator. • Pre-ID information will be printed on the APA Student Demographic Information Form in lieu of gridding the information. 2014-2015 NJ APA Administrators Training

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