Word

1. Word Create a basic TOC

2. Course contents • Overview: table of contents basics • Lesson 1: About tables of contents • Lesson 2: Format your table of contents • Lesson 3: More ways to mark your table of contents entries Create a basic TOC

3. Overview: TOC basics • A table of contents, or TOC, gives readers a brief outline of the topics discussed in your document and helps them find their way around it. Word has several ways to help you design and format a basic TOC so that it looks the way you want and conveys just the right level of detail. Create a basic TOC

4. Course goals • Use built-in heading styles, custom styles, or document outline levels to create a TOC. • Format the TOC to make it look the way you want. Create a basic TOC

5. Lesson 1 About tables of contents

6. About tables of contents • A table of contents is a reader’s map. It provides an overview of what’s in the document and helps readers find a particular section quickly. A TOC can be a simple list of chapter titles or links, or it can include several outline and heading levels along with corresponding page numbers. Tables of contents are found in many books and documents. Create a basic TOC

7. How it works There are two steps to creating a TOC in Word: • Mark the text in your document that you want to appear in the TOC, such as a chapter title or section heading. • Collect that marked text together in one place. Mark text to create a TOC. You can mark text as you write. Create a basic TOC

8. Mark your text • You can mark the text you want to include in your TOC in the following ways: • Apply heading styles. • Create a document outline. • Create custom styles. Mark text to create a TOC. Create a basic TOC

9. Mark your text • Ease of use and speed make Word's built-in heading styles the easiest way to mark your text. Simply format your text with one of the nine predefined heading levels and create the TOC. Word has nine built-in heading styles. Create a basic TOC

10. Create your TOC • Once text is marked, it's time to collect it all together in the TOC. This is where Word does the work for you. The Index and Tables dialog box Create a basic TOC

11. Create your TOC • First place the insertion point where you want the TOC to appear, usually at the beginning of the document. Then: • On the Insert menu, point to Reference, and then click Index and Tables. • Click the Table of Contents tab. If you want a TOC in the default style, click OK. The Index and Tables dialog box Create a basic TOC

12. Update your TOC • Once you've built your TOC, you'll want to maintain it as the document changes. • To update the TOC, select it and then press F9. Or click the Update TOC button on the Outlining toolbar. Update the whole TOC or just page numbers. Create a basic TOC

13. Update your TOC When you update the TOC, you’ll be asked if you want to update the entire TOC, including all the text entries, or just the page numbers. Update the whole TOC or just page numbers. Create a basic TOC

14. Update your TOC • Choose the page numbers option only if you’ve been adding body text but no new headings. • If you’ve added a new heading or changed any text included in the TOC, choose the Update entire table option. Update the whole TOC or just page numbers. Create a basic TOC

15. Suggestions for practice • Add heading styles to exercise 1. • Update a TOC. Create a basic TOC

16. Lesson 2 Format your TOC

17. Format your TOC • After you create a table of contents, you can format the entire thing to make the entries clearer, more attractive, and easier to read. Word has several built-in TOC formats. Choose a format that’s suitable for your table of contents. Create a basic TOC

18. Anatomy of a TOC • Here are the elements you can work with: • Font details such as size, type, and color. • The presence and position of page numbers. • The type of tab leader (dots, dashes, or straight line). • The number of levels. You can alter various elements of a TOC. Create a basic TOC

19. Anatomy of a TOC • Instead, you can change the whole table by applying a built-in TOC format. The format will affect the whole TOC. It’s wise not to alter each individual line “by hand,” because when you update the TOC you’ll lose any direct formatting you’ve applied. You can alter various elements of a TOC. Create a basic TOC

20. TOC formats • You can change the appearance of your TOC as you create it or after it’s built: • Choose from the built-in formats in the Formats box. • Show or hide page numbers. Use the Index and Tables dialog box to change TOC formatting. Create a basic TOC

21. TOC formats • You can change the appearance of your TOC as you create it or after it’s built: • Align page numbers. • Choose a tab leader. • Choose the number of levels required. Use the Index and Tables dialog box to change TOC formatting. Create a basic TOC

22. Print versus screen • Although TOC entries are links, making them appear as hyperlinks (as shown in the picture) can be easier for your readers, especially if the document will be read on-screen. Sometimes you'll create a document for printing, and other times it'll be read on the computer screen. For on-screen viewing, use hyperlinks rather than page numbers. Create a basic TOC

23. Print versus screen • To make the change, switch to Web Layout view by clicking Web Layout on the View menu. For on-screen viewing, use hyperlinks rather than page numbers. Create a basic TOC

24. Suggestions for practice • Use a built-in format on exercise 2. • Format tab leaders and page numbers. • Apply TOC levels. • Explore Web Layout view. Create a basic TOC

25. Lesson 3 More ways to mark your TOC entries

26. More ways to mark entries There's more than one way to mark text for a TOC. As you saw in earlier practices, using built-in heading styles in your document is a quick and easy way of building a TOC. But you can also create your own custom styles. Three ways to mark text for a table of contents Create a basic TOC

27. More ways to mark entries • And, if you’re fond of outlining, you can create a document outline and use the different outline levels as entries for your TOC. Three ways to mark text for a table of contents Create a basic TOC

28. Document outline • Drafting a document? Sketching out ideas? Moving text around? Create a document outline. It’s a great way to organize ideas and plan content. Document in outline view Create a basic TOC

29. Document outline A document outline also: • Enables you to create your table of contents without any extra effort. • Proves helpful when you want text marked for the TOC to have no formatting. Document in outline view Create a basic TOC

30. Document outline • You can also exclude any text marked with document outline levels from inclusion in the TOC: • On the Insert menu, point to Reference, click Index and Tables, and then click the Table of Contents tab. • Click Options to open the Table of Contents Options dialog box. • Clear the Outline levels check box. Document in outline view Create a basic TOC

31. Custom styles • If you don't like the appearance of Word's built-in heading styles, use a custom style. That way, you can choose exactly how you want all the headings in your document —and the TOC— to look. The Styles and Formatting task pane The Styles and Formatting task pane is the place to start. Create a basic TOC

32. Mix and match You’ve seen how to create a TOC by using outline levels, heading styles, or custom styles individually. You can also mix and match and use heading styles with outline levels or with custom styles. The Table of Contents Options dialog box You can't use outline levels and custom styles in the same TOC, however. Create a basic TOC

33. Mix and match To ensure your TOC includes the correct entries, select the appropriate options in the Table of Contents Options dialog box. • Select the Styles check box to include built-in or custom styles. • Select the Outline levels check box to include outline levels. • If you use custom styles, match up the style you want with a TOC level. The Table of Contents Options dialog box Create a basic TOC

34. Mix and match As shown in the picture, outline levels and styles are both selected by default. However, you don’t have to use both outline levels and heading styles, just use the one you want. The Table of Contents Options dialog box Create a basic TOC

35. Suggestions for practice • Create a TOC with outline levels for exercise 3. • Create a TOC using custom styles. Create a basic TOC