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“You can do it!”

“You can do it!”. Effective Governance that Addresses Accreditation Deficiencies (aka Getting Off Probation). Facilitators. Curriculum and SLO Committee: Sue Granger-Dickson, Bakersfield College Gary Williams, Crafton Hills College Lesley Kawaguchi, Santa Monica College, chair. Presenters.

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“You can do it!”

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  1. “You can do it!” Effective Governance that Addresses Accreditation Deficiencies (aka Getting Off Probation)

  2. Facilitators • Curriculum and SLO Committee: • Sue Granger-Dickson, Bakersfield College • Gary Williams, Crafton Hills College • Lesley Kawaguchi, Santa Monica College, chair

  3. Presenters • Maggie Taylor, Fresno City College • Allison Merzon, Cuesta College • Yolanda Bellisimo, College of Marin

  4. Breakout Focus • When was your self-study conducted and when were your visitations? • What were the areas of deficiency that resulted in probation or warning? • How did you organize or what was done to address the deficiencies? • What did you and your college learn and what improvements in your process resulted?

  5. Fresno City College

  6. Self-Study and Visit #1 • October 2005 Application • Site visit October 25-27, 2005

  7. Warning – Jan. 31, 2006 • Participatory governance process • Program Review • Planning process, that includes budgeting, program review, technology/distance education, and human resources planning • Deficiencies in Library Collections • Strategic plan • Some were recommendations from previous visit

  8. Progress Report • Due October 15, 2006 • Site visit, October 31, 2006

  9. Warning – January 31, 2007 • Continue to work on: • Participatory governance • Program Review • Planning • Strategic plan • Met Deficiencies in Library Collections

  10. Progress Report • Due March 15, 2007 • Site visit April 17, 2007

  11. Removed from Warning – June 29, 2007 • Continue to work on: • Participatory governance • Human resources planning • Strategic plan • Met: • Program Review • Three areas of the planning process

  12. Progress Report • Due October 15, 2007 • No site visit • January 31, 2008 – ACCJC accepted report • Midterm report – October 15, 2008

  13. Addressing the deficiencies: • Administration support • Consultants hired for strategic plan • Revised Program Review process • College-wide committees have all constituent groups • College Governance Council • College representation on District’s facilities and strategic planning committees

  14. What did you learn? • Accreditation is continuous, not every 6 years • Planning should be continuous, with input from all constituent groups • College processes continue even while preparing progress reports and site visits. • Importance of Program Review to planning and budget • Walk the talk

  15. The Politics of Accreditation—when three forces collide! • The college • ACCJC • The Department of Education

  16. Self-study and visits • Midterm Report 2005 – visit 2006 • Midterm Report 2006 – visit 2007 • Placed on Warning Status – January 2008 • Progress Report 2008/Visit – March 2008 • Taken off Warning Status – April 2008 • Site visit – Fall 2008 • STATUS PENDING

  17. Deficiencies? • Program Plan and Review Processes were not sufficiently linked with budgeting processes • Failure to meet Eligibility Requirement-Administrative Capacity (too many interims)

  18. Addressing the deficiencies • Program Plan and Review Processes – Budgets • Organization: • Worked through existing channels (Planning and Budget, Accreditation Steering Committee, Academic Senate)

  19. Addressing deficiencies • Addressed deficiencies: • Evaluated current college practices and ACCJC concerns • Developed college planning and budgeting calendar • Detailed Cyclical planning and allocation models (example)

  20. Addressing deficiencies • Developed and began implementing program and college level planning processes • Annual Program Plans (APPW) – KEY (example) • Comprehensive Plans • Board Goals • Unit/Cluster Plans • Prioritization Processes • Categorical Funds • Reporting/Informing Lines – Complete the Cycle

  21. Addressing deficiencies • Administrative Capacity • Hired new administration

  22. What did you learn? • ACCJC warnings get the district’s attention and create motivation for change • Bad press; student fear • The development of processes and their actual implementation are two different things • Theoretical transparency of budget allocation tied with planning • ACCJC does not care about shared governance!

  23. College of Marin

  24. Self-study and visit • Self-study • 2004-2005 • Visits • 2005 • 2006 • 2007 • 2008

  25. Deficiencies • Warning: • Governance, accounting/fiscal, planning, program review • Probation: • Program Review

  26. What did you learn? • Student “houses” or pathways explains what we learned and how we have used this to prepare for our next self-study

  27. What’s improved? • We are so far ahead of the game this time!

  28. Conclusions • Common themes • Common issues • You can do it!

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