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SKILLS DEVELOPMENT FACILITY

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  1. SKILLS DEVELOPMENT FACILITY ORIENTATION OF GRANTEES IN FINANCIAL MANAGEMENT OF MATCHING GRANT

  2. General implementation guidelines • The implementation of this matching grant shall be guided by Project Operations Manual(POM). The grant agreement is designed basing on PMO. • It is therefore important for the grantee and trainer to be conversant with sections in this grant agreement (www.sdfuganda.org) • Any deviations from this agreement are not allowed unless they are provided for in contract and prior approval obtained from PSFU. • SDF team is available and willing to work with all grantees who are facing any interpretation and implementation challenges

  3. General implementation guidelines cont’ • It is important to observe start date and end date of this agreement • Agreement Estimated Amount: combine SDF and grantee contribution • Obligated Amount: SDF contribution • Agreements must be signed by the grantee and SDF on all all pages • All items to be funded must be indicated within the budget

  4. General implementation guidelines cont’ • Sections in agreement: period, total amount, budget, reporting, record keeping, monitoring, report, assets, environment issues, corruption, conflicts, termination etc • Reporting: reports are monthly and expected within 10 days after end of the month • Record keeping: records are expected to be kept for seven(7) years closure of the grant period • Assets: Disposal of such assets(above US$50) take place upon written approval from the duly authorised representative of PSFU after due consultation with the donor or donors’ representative as necessary.

  5. General implementation guidelines cont’ • You are expected to implement within agreed timelines given that your reports are a prerequisite for us to get funding from the World Bank • Failure to account may lead to suspension of funding and request to refund the money • In place we have due diligence consultants, world Bank monitoring team, M& E firm, OAG, auditors who may choose to visit any of you to check on progress. You are therefore expected to implement all activities in grant and within agreed timelines. • It is important to follow the grant agreement and spend within agreed budget lines • We encourage opening up a dedicated account. Share with us a list of signatories to bank accounts.

  6. General implementation guidelines cont’ • All payments must be supported by a receipt which must be headed • For procurement of materials, tools and equipment: • An invoice and delivery note must be availed • All prices must be market prices e.g a pen cannot be costing shs10,000 • Payment method: Advance payment, reimbursement, direct payment

  7. Ineligible expenditure • Transport allowance to trainees • Perdiem to trainees • Salary top up, allowances, honorarium, internal consultancy to public servants • Transport and travel in other cases: only as per governing rates • Perdiem in other cases only as per governing rates • Allowances, honorarium to officers financed under the project

  8. Accountability continues • Accountability must be submitted officially to PSFU on grantee headed letter • If you do not have headed paper, then, signed letter which must bear organisation stamp • Only original accountability documents(receipts) shall be accepted by PSFU. • It is advisable that grantee shall remain with photo copies of such documents • Direct payment. This shall be made to the service provider upon request and submission of the supporting documents by the training firm • Registration of suppliers details on line: http:www.finance.go.ug/mofped/employeesupplier-eregistration

  9. Payment plan

  10. PAYMENT SCHEDULE Payment plan cont’

  11. USE OF FUNDS BY ACTIVITIES

  12. Expenditure report Cash Expenditure Report Grantee name…………………………….No…………………………….Date……………… Period……………………………………………..

  13. Accountability guidelines

  14. Administrative procedures Administration issues

  15. THE END We meet as strangers, grow into a big family that is not divided by color, religion, politics & cultures. We are grateful for such an enriching opportunity, words cannot express it all. THANK YOU MWEBALE NNYO, ASANTE SANA, XIE XIE

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